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Records Assistant Jobs in Dedham, MA (NOW HIRING)

Commonwealth Museum

Public Records Specialist

Boston, MA · On-site

$55 - $75/hr

Representative Tasks: * Assist in opening administrative appeals pertaining to the Public Records Law; * Manage a case load of appeals and draft determinations concerning compliance with the Public ...

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Records Assistant information

See Dedham, MA salary details

$8

$19

$31

How much do records assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for records assistant in Dedham, MA is $19.07, according to ZipRecruiter salary data. Most workers in this role earn between $15.82 and $20.72 per hour, depending on experience, location, and employer.

What is a records assistant?

Records Assistants are administrative professionals responsible for organizing, maintaining, and retrieving physical or digital records for an organization. They ensure that documents are accurately filed, easily accessible, and comply with data protection and retention policies. Their duties may include data entry, document scanning, responding to information requests, and supporting records management systems. Records Assistants play a crucial role in helping organizations maintain efficient and compliant recordkeeping processes.

What are the key skills and qualifications needed to thrive as a records assistant, and why are they important?

To thrive as a Records Assistant, you need strong organizational skills, attention to detail, and a basic understanding of records management principles, often supported by a high school diploma or equivalent. Familiarity with electronic document management systems (EDMS), data entry software, and office productivity tools like Microsoft Office is typically required. Excellent time management, discretion, and effective communication are important soft skills for handling sensitive information and collaborating with colleagues. These abilities ensure records are accurately maintained, secure, and easily accessible, supporting efficient organizational operations and compliance.

What are some common challenges records assistants face when managing both physical and digital records?

Records Assistants often encounter the challenge of maintaining consistency and accuracy across both physical and electronic filing systems. This includes ensuring documents are correctly categorized, securely stored, and easily retrievable while adhering to data privacy policies. Additionally, transitioning from paper-based systems to digital archives can require learning new software and adapting to updated processes, all while balancing daily responsibilities. Effective communication with team members and attention to detail are key to overcoming these challenges.

What is the difference between Records Assistant vs Data Entry Clerk?

AspectRecords AssistantData Entry Clerk
Required CredentialsHigh school diploma; some roles may prefer certifications in records managementHigh school diploma; basic computer skills often required
Work EnvironmentOffices, archives, administrative settingsOffices, data centers, administrative departments
Employer & Industry UsageGovernment agencies, healthcare, legal, corporateBusiness, healthcare, retail, government
Common Search & Comparison IntentYesYes

The main difference between a Records Assistant and a Data Entry Clerk lies in their focus. Records Assistants manage and organize physical or digital records, ensuring proper filing and retrieval, often in administrative or archival settings. Data Entry Clerks primarily input and update data into computer systems, emphasizing speed and accuracy. While both roles require similar basic qualifications, Records Assistants typically handle more document management tasks, whereas Data Entry Clerks focus on data accuracy and processing.

What are the most commonly searched types of Records jobs in Dedham, MA?

The most popular types of Records jobs in Dedham, MA are:

What job categories do people searching Records Assistant jobs in Dedham, MA look for?

The top searched job categories for Records Assistant jobs in Dedham, MA are:

What cities near Dedham, MA are hiring for Records Assistant jobs?

Cities near Dedham, MA with the most Records Assistant job openings:

Records Assistant jobs near you
Infographic showing various Records Assistant job openings in Dedham, MA as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 17% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $39,675 per year, or $19.1 per hour.

Assistant District Attorney / Records Access Officer, Public Records Unit

General Court of the Commonwealth of Massachusetts

Brockton, MA

$16 - $21/hr

Full-time

Posted 26 days ago

Job description

Position Title: Assistant District Attorney / Records Access Officer, Public Records Unit

Reports To: Second Assistant District Attorneys      

Supervises: Public Records Paralegal    

 Summary:

The Plymouth County District Attorney's Office (PCDAO) seeks a motivated, organized, adaptable, and computer-savvy attorney for the Records Access Officer (RAO) position.  The RAO manages government compliance with the Public Records Law. The RAO is responsible for legally analyzing requests, redacting exempt information and responding to all requests for records in the possession of the PCDAO that fall outside the normal course of discovery.   The RAO must become familiar with the statutes and case law that govern public records in Massachusetts in order to make decisions about what material is subject to disclosure. The RAO must also respond to requester's appeals to the to the Supervisor of Public Records. The RAO may be required to appear in superior court when requesters seek judicial review of an unfavorable decision by the Supervisor of Public Records. This position involves extensive interaction with members of the public, including victims of crime, civil counsel, incarcerated defendants, and representatives of local, national, and international media outlets.  The Public Records Unit is additionally responsible for updating the PCDAO's required entries in the public records database on the website of the Secretary of the Commonwealth. The Unit also shares responsibility for responding to subpoenas for documents, testimony of employees, and testimony of the keeper of records for the Office, in consultation with the District Attorney and senior staff.[1]

Duties and Responsibilities:

  • Keep track of all requests for records in the possession of the PCDAO that fall outside the normal course of discovery, whether submitted in oral or written form.
  • Input all public record requests into the database (GOV QA).
  • Legally analyze all public record requests.
  • Redact legally exempt information for all responsive documents in accordance with

G.L. c. 4, section 7(26).

  • Apply fee guidelines under statutory guidelines.
  • Respond to requests within the time frame mandated by G.L. c. 66, section 10.
  • Deliver the responsive, non-exempt materials to the requester.
  • Handle appeals to the Secretary of the Commonwealth Public Record Division in accordance with G. L. c. 66, section 10A (a).
  • Draft legal responses and appear in superior court when requesters seek judicial review of an unfavorable decision from the Secretary of the Commonwealth in accordance with

G. L. c. 66, section 10A (c).

  • Reply to subpoenas.
  • Participate in team meetings.
  • Review drafts for accuracy.

OTHER RESPONSIBILITIES:

  • Attend trainings relevant to PCDAO functions.
  • Become familiar with, and follow, PCDAO personnel policies, particularly regarding  confidentiality, sexual harassment, drug-free workplace, and usage of information technology resources.
  • Become familiar with, and adhere to, the Massachusetts Rules of Professional Conduct.
  • Exercise respectful and professional behavior and communication with the public, judicial and law enforcement personnel, and office staff.
  • Complete work assignments in a timely, accurate, and efficient manner.
  • Other related duties as assigned.


 

[1] The Plymouth County District Attorney's Office reserves the right to revise or change job duties and responsibilities as the need arises. This job description does not constitute a written or implied Contract of Employment.

QUALIFICATIONS:

Required:

  • Juris Doctor from an accredited law school.
  • Admittance in good standing to the Massachusetts Bar with a minimum of 3 years legal experience.
  • Demonstrated commitment to public service with an understanding of the criminal justice system and the role of the prosecutor.
  • Civil litigation document experience beneficial.
  • Strong computer skills and ability to use and adapt to a variety of software programs.
  • Applicants should have familiarity with Adobe.
  • Ability to perform legal research; knowledge of legal terminology and principles.
  • Ability to deal with sensitive, confidential, and sometimes graphic information.
  • Applicants must display extreme attention to detail and have superior time management and organizational skills when dealing with large amounts of data.
  • Outstanding interpersonal skills, with the ability to work independently and as part of a team to complete projects in a high volume, fast-paced environment.
  • Experience working in a professional environment.

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