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Record Manager Jobs in Edmonton, AB (NOW HIRING)

EPCOR

Information Management Coordinator

Edmonton, AB · On-site

CA$41.52/hr

As an Information Management Coordinator, you will help ensure your team has the right information ... Ensuring compliance with records retention requirements, regulatory obligations, and corporate ...

Bird

General Manager Canada

Edmonton, AB · On-site

Proven track record managing large-scale physical inventories or distributed hardware networks. * Industry Expertise: Previous experience in the micromobility, logistics, or transportation-as-a ...

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Record Manager information

What is a record manager?

Record Managers are professionals responsible for overseeing the creation, organization, maintenance, and disposal of an organization's records and information. They ensure that records are managed efficiently and in compliance with legal, regulatory, and operational requirements. Their duties often include developing record-keeping policies, conducting audits, ensuring data security, and facilitating access to records when needed. By managing the life cycle of documents, Record Managers help organizations maintain transparency, protect sensitive information, and support business operations.

What are the key skills and qualifications needed to thrive as a record manager?

To thrive as a Record Manager, you need expertise in information management, records retention policies, and compliance standards, typically supported by a degree in library science, information management, or a related field. Familiarity with electronic document management systems (EDMS), digital archiving tools, and relevant certifications such as Certified Records Manager (CRM) is highly valuable. Strong attention to detail, organizational skills, and the ability to communicate effectively are crucial soft skills in this role. These abilities ensure that records are accurately maintained, easily accessible, and compliant with legal and regulatory requirements, supporting organizational efficiency and risk management.

What are some common challenges faced by record managers and how can they be addressed?

Record Managers often encounter challenges such as managing the transition from paper-based to digital records, ensuring compliance with evolving regulations, and maintaining data security. To address these, it's important to stay updated on legal requirements, adopt reliable records management software, and work closely with IT and compliance teams. Regular training and clear communication with all staff members also help ensure that records are handled consistently and securely.

What is the difference between Record Manager vs Document Control Specialist?

AspectRecord ManagerDocument Control Specialist
CredentialsTypically requires a high school diploma or associate degree; certifications like CRM (Certified Records Manager) are commonUsually requires a high school diploma; certifications like ISO 9001 Document Control or similar may be preferred
Work EnvironmentOffice settings, archives, or data management departmentsOffice environments, project sites, or manufacturing facilities
Industry UsageUsed across various industries including healthcare, legal, and corporate sectorsCommon in manufacturing, engineering, and construction industries

The main difference between a Record Manager and a Document Control Specialist lies in scope and responsibilities. Record Managers oversee the entire lifecycle of records, ensuring compliance and proper storage, while Document Control Specialists focus on managing project documents, ensuring version control and accessibility. Both roles require organizational skills and familiarity with document management systems, but Record Managers typically handle broader records across departments.

How much do record managers get paid?

Record managers typically earn a median annual salary of around $50,000 to $70,000, depending on experience, location, and the size of the organization. Salaries can vary based on industry, certifications, and whether they work in a corporate, healthcare, or government setting.

What are the most commonly searched types of Record jobs in Edmonton, AB?

The most popular types of Record jobs in Edmonton, AB are:

What cities near Edmonton, AB are hiring for Record Manager jobs?

Cities near Edmonton, AB with the most Record Manager job openings:

Record Manager jobs near you
Infographic showing various Record Manager job openings in Edmonton, AB as of August 2026, with employment types broken down into 84% Full Time, 15% Part Time, and 1% Contract. Highlights an 80% Physical, 2% Hybrid, and 18% Remote job distribution.

Manager, Advancement Records

University of Alberta

Edmonton, AB

Full-time

Posted 13 days ago

Job description

This competition is open to all applicants however; internal candidates and applicants who were former employees of the University of Alberta will be given priority consideration before external candidates. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at Enterprise Square, Edmonton.

The Manager, Advancement Records leads strategic data governance, records stewardship, and privacy compliance for the university's Development and Alumni Relations portfolio. Reporting to the Director of Advancement Services, this role ensures the maintenance and quality of contact and degree data for approximately 500,000 alumni and donors. This position leads the electronic document records management strategy and acts as the designated Access & Privacy Liaison to ensure departmental compliance with provincial, national and international legislation.

The University of Alberta, its buildings, labs and research stations are primarily located on the territory of Nehiyaw (Cree), Niitsitapi (Blackfoot), Metis, Nakoda (Stoney), Dene, Haudenosaunee (Iroquois) and Anishinaabe (Ojibway/Saulteaux), lands that are now known as part of Treaties 6, 7 and 8 and homeland of the Metis. The University of Alberta respects the sovereignty, lands, histories, languages, knowledge systems and cultures of all First Nations, Metis, and Inuit.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms-physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Metis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Universite de l'Alberta s'engage a creer une communaute universitaire ou chaque personne se sent valorisee, ou les obstacles a la reussite sont elimines et ou des connexions enrichissantes peuvent se developper. Nous accueillons les demandes de toutes les personnes qualifiees. Nous encourageons les femmes; Premieres nations, Metis et Inuits; membres des groupes minoritaires visibles; personnes handicapees; personnes de toute orientation sexuelle ou identite et expression de genre; et toutes les personnes qui peuvent contribuer a la diversification des idees et a l'universite a postuler.
The Vice-President - External Relations leads the University of Alberta's efforts to enhance and protect its reputation locally, nationally, and globally. This role oversees the development and execution of strategic initiatives that shape how internal and external audiences perceive the university.

With a focus on communication, engagement, and relationship-building, the Vice-President provides leadership for Communications and Marketing, Alumni Relations, Advancement, and Government and Community Relations. These teams collaborate to support the university's brand, foster donor and alumni engagement, and establish strong connections with public and community partners.

Through these coordinated efforts, the Vice-President - External Relations ensures the university's image, influence, and impact are advanced in alignment with its mission, values, and long-term goals.
  • Bachelor's degree in a related field is required. Master's Degree in Library and Information Studies, Archival Studies or Information Management is strongly preferred. An equivalent combination of education and experience will be considered.
  • Five to seven years of information management, data management and technology experience, preferably in higher education or other non-profit institution with a fundraising unit.
  • Comprehensive knowledge of records, information and data management and any associated policies, processes, procedures, standards, acts and legislation.
  • Knowledge and experience in interpreting and applying POPA/ATIA. IAPP or CIPP certification is preferred.
  • Demonstrated competency in relational database management, systems development, database concepts and report development.
  • Knowledge of current and innovative records and information management trends and technologies, specifically EDRMS or records management software.
  • Program leadership to maximize team performance and manage resources.
  • Excellent communicator with high proficiency in listening, writing and verbal communication. Able to challenge requirements and negotiate solutions to address organizational needs.
  • Experience managing vendor relationships and building and maintaining collaborative stakeholder relations with internal and external stakeholders at all levels.

Application Instructions

Click "Apply Now" to submit your resume and cover letter.

This position has a comprehensive benefits package and an annual salary range of $74,418 to $124,036.

The terms and conditions of this appointment are governed by Schedule F of the collective agreement between the Board of Governors of the University of Alberta and the Association of Academic Staff of the University of Alberta.

  • Provides expert leadership and strategic direction for data governance and digital records management, leading the team in maintaining the integrity, accuracy, and completeness of alumni and donor biographical data and ensuring data practices, standards, and processes align with university-wide fundraising, advancement, and alumni engagement priorities.
  • Partners with stakeholders in establishing data governance frameworks, controls, standards, and quality criteria to ensure well-defined business and information requirements are established before data is collected, entered, or integrated. Provides expert guidance on data planning, collection, stewardship, and quality assurance to support reliable and fit-for-purpose advancement information.
  • Provides leadership and subject-matter expertise in privacy, access, and information security compliance for Development and Alumni Relations. Oversees access request processes and breach response activities; partners with central Privacy and Security offices to assess and address software and system compliance requirements; and ensures Privacy Impact Assessments (PIAs) and related documentation for the Advance ERP system are current and appropriately managed.
  • Leads unit operations, strategic priority setting, resource planning, and budget oversight for Advancement Records. Serves as the functional subject-matter expert and lead for the biographical module within the Advance system and for enhancements to the electronic document and records management environment. Provides strategic direction for system development, data integrity, performance reporting, workflow optimization, and continuous improvement across advancement systems, balancing operational requirements with longer-term business and technology priorities.
  • Leads, coaches, and manages the Advancement Records team, with accountability for workforce planning, recruitment, performance management, professional development, workload and priority management, and conflict resolution. Establishes clear expectations and fosters a collaborative, inclusive, and high-performing team culture while building staff capability, strengthening succession and knowledge transfer, and ensuring the team delivers complex, high-quality services in support of institutional advancement objectives.

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