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Receptionist Software Jobs in Utah (NOW HIRING)

Ovation

Receptionist - Senior Living

Washington, UT · On-site

$14.25 - $18.75/hr

Receptionist Status: Full-time Schedule: Day Schedule with weekend availability Location: Ovation ... Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. * The ...

OVATION, Inc

Receptionist - Senior Living

Washington, UT · On-site

$14.25 - $18.75/hr

Description: Receptionist Status: Full-time Schedule: Day Schedule with weekend availability ... Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software. * The ...

National Veterinary Associates

$13.75 - $16.50/hr

We are looking for a receptionist to join our team. Our hospital boasts an enjoyable working ... Proficiency in using computer systems, including practice management software and Microsoft Office ...

The Bark Spot

Grooming Receptionist - Logan, UT

Logan, UT · On-site

$13.50 - $18/hr

The Bark Spot is seeking a qualified receptionist to join our team! Let your skills shine at our ... Manage appointments and pet owner data in our ERP software * Facilitate pet check-in. Collect and ...

Revere Health

Receptionist-FT-Cardiology-Provo

Provo, UT · On-site

$15 - $19.75/hr

This is a great opportunity to work in a respected practice as a Medical Receptionist. Successful ... software systems. * Maintains patient records by obtaining and accurately recording patient ...

Reverhealth

Receptionist-FT-Cardiology-Provo

Provo, UT · On-site

$15 - $19.75/hr

This is a great opportunity to work in a respected practice as a Medical Receptionist. Successful ... software systems. • Maintains patient records by obtaining and accurately recording patient ...

Revere Health

Receptionist-FT-Cardiology-Provo

Provo, UT · On-site

$15 - $19.75/hr

This is a great opportunity to work in a respected practice as a Medical Receptionist. Successful ... software systems. Maintains patient records by obtaining and accurately recording patient ...

Revere Health

Receptionist-FT-Cardiology-Provo

Provo, UT · On-site

$15 - $19.75/hr

This is a great opportunity to work in a respected practice as a Medical Receptionist. Successful ... software systems. • Maintains patient records by obtaining and accurately recording patient ...

Onset Financial

Receptionist

Draper, UT · On-site

$14.75 - $19.50/hr

Working knowledge of software including Excel, Word, and Outlook. * Experience in providing administrative support is a plus. * Knowledge of the sales industry and an understanding of sales ...

Onset Financial, Inc.

Receptionist

Draper, UT · On-site

$30K/yr

Working knowledge of software including Excel, Word, and Outlook. * Experience in providing administrative support is a plus. * Knowledge of the sales industry and an understanding of sales ...

Onset Financial, Inc.

Receptionist

Draper, UT · On-site

$30K/yr

... Receptionist be the first point of contact for guests of the organization. You will play a pivotal ... Working knowledge of software including Excel, Word, and Outlook.Experience in providing ...

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All JobsReceptionist Software JobsReceptionist Software Jobs in Utah

Receptionist Software information

What is receptionist software?

Receptionist software is a digital tool designed to streamline and automate front-desk operations in offices, clinics, or other businesses. It typically manages visitor check-ins, appointment scheduling, notifications, and badge printing, reducing the need for manual paperwork. This software enhances security, improves visitor experience, and allows reception staff to focus on more complex tasks. Many receptionist software solutions also integrate with other office management systems for seamless operations.

What are the key skills and qualifications needed to thrive as a receptionist?

To thrive as a Receptionist, you need strong organizational skills, attention to detail, and a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, phone systems, and scheduling tools is essential. Excellent communication, professionalism, and a friendly demeanor help create a positive first impression and efficient work environment. These skills are crucial for managing front-desk operations, assisting visitors, and supporting overall office productivity.

What are some common challenges faced by receptionists using specialized software, and how can they be addressed?

Receptionists often encounter challenges such as learning new interfaces, managing multiple tasks simultaneously, and ensuring data accuracy when using specialized software. To overcome these, most organizations offer onboarding training and ongoing support. Staying organized and familiarizing oneself with the software's features can help streamline daily operations, while regularly communicating with IT or support teams ensures that any technical issues are promptly resolved.

What is the difference between Receptionist Software vs Front Desk Coordinator?

FeatureReceptionist SoftwareFront Desk Coordinator
Primary RoleManage appointments, communication, and administrative tasks using software toolsOversee front desk operations, greet visitors, and coordinate schedules
Required CredentialsBasic administrative skills, familiarity with softwareAdministrative experience, communication skills
Work EnvironmentOffice setting, using digital toolsFront desk area, face-to-face interactions
Industry UsageCommon in healthcare, corporate, hospitalityCommon in healthcare, corporate, hospitality

Receptionist Software focuses on digital tools to streamline administrative tasks, while a Front Desk Coordinator handles in-person interactions and overall front desk operations. Both roles are essential in similar environments but differ in their primary responsibilities and interaction modes.

What cities in Utah are hiring for Receptionist Software jobs?

Cities in Utah with the most Receptionist Software job openings:

Receptionist - Senior Living

Washington, UT • On-site

Ovation
See more jobs at Ovationexternal

$14.25 - $18.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Job description

Receptionist
Status: Full-time
Schedule: Day Schedule with weekend availability
Location: Ovation at Sienna Hills; 1525 East Ovation Place; Washington, UT 84780
Apply at www.TeamAvamere.com
Job Summary
The Receptionist in an independent living, memory care and or assisted living facility serves as the first point of contact for residents, visitors, and staff, providing a welcoming and organized environment. This role involves greeting people, answering phones, handling inquiries, and managing administrative tasks to support campus operations and resident well-being.
Essential Duties and Job Responsibilities
  • Warmly welcoming visitors, residents, and staff, providing information and directing them as needed.
  • Answering and directing phone calls, taking messages, and ensuring prompt communication.
  • Answering questions about the facility, resident status, services, and general information.
  • Managing mail, packages, and deliveries; scheduling appointments; assisting with filing, data entry, and other light clerical duties.
  • Keeping accurate records of visitors, deliveries, and appointments, and ensuring the confidentiality of sensitive information.
  • Maintaining a clean and organized reception area and contributing to a positive atmosphere.
  • Facilitating communication between residents, families, and staff, and escalating concerns to appropriate personnel.
  • Assisting with transportation scheduling, guest meal coordination, and other tasks as needed.
  • Ensuring all necessary information is up-to-date and readily available.
  • Other duties as assigned.

Requirements
Requirements and Qualifications
  • One or more years of experience in a clerical position preferably in healthcare setting.
  • Have a passion for caregiving and enhancing the quality of life for our residents.
  • Excellent verbal and written communication skills are essential for interacting with residents, families, and staff.
  • The ability to manage multiple tasks, prioritize effectively, and maintain detailed records
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
  • The ability to provide positive and helpful experience for residents and visitors.
  • The ability to address issues and find solutions efficiently
  • Must maintain a high standard of confidentiality and honesty.
  • Strong analytical skills and the ability to evaluate and solve problems with minimum assistance.
  • Must maintain and have an active CPR/BLS during employment.
  • Must have a high school diploma or equivalent.

Benefits
At Ovation, we believe caring for others starts with caring for our own teams. Our benefits are designed to support your well-being, growth, and peace of mind-so you can focus on making a difference every day.
Employees are Benefits-eligible at 30+ hours/week. Coverage begins the 1st of the month following hire
  • Medical, Dental & Vision Coverage - Regence medical plans (PPO & HDHP), Delta Dental (with orthodontia), and VSP vision
  • Employee Assistance Program (EAP) - Free, confidential support for mental health, stress, family needs & work/life balance (Canopy)
  • Paid Time Off (PTO) - Flexible PTO program combining vacation, sick, and holiday time
  • Paid Holidays - Six recognized holidays, with premium pay for eligible hourly employees
  • 401(k) Retirement Plan - Available after 90 days, with discretionary employer match
  • Health Savings Account (HSA) - Employer contributes up to $600/year for HDHP participants
  • Flexible Spending Accounts (FSA) - Medical, Limited, Dependent Care, and Commuter options
  • Supplemental Insurance Options - Accident, Critical Illness, Hospital Indemnity, Life & Disability (Sun Life)
  • Legal Insurance - Affordable access to legal support for common life needs
  • Pet Insurance - Discounted plans through Wishbone
  • Employee Discounts - Savings on travel, entertainment, electronics, fitness & more (Tickets at Work)

Ovation by Avamere is an Equal Opportunity Employer and participates in E-Verify

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