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Receptionist Escrow Assistant Jobs in California

Pickford Escrow

Escrow Assistant I

Rancho Santa Fe, CA · On-site

$24 - $26/hr

A minimum of one year of previous escrow receptionist experience. Knowledge and Skills: * Knowledge of escrow, real estate, title and/or mortgage business helpful. * Ability to handle multiple line ...

AVA Consulting

Escrow Assistant III

Los Angeles, CA · On-site

$21 - $26.75/hr

Help other assistants and fill in as receptionist as needed. Closing * Assist with entering figures ... Escrow Assistant experience * Experience on MS Office applications * Escrow Officer Experience is a ...

BancForce

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Escrow Processor

San Diego, CA · On-site

$26 - $27/hr

Currently, we have a Receptionist / Escrow Processor opportunity with an independent escrow company ... Let one of our recruiters assist you in finding and preparing for interviews with our clients.

Posted today

PLF Real Estate Solutions

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Receptionist Front Desk / Real Estate TC Assistant

Downey, CA · On-site

$16.50 - $21.50/hr

We are seeking a Front Desk Receptionist / Data Entry & Transaction Coordinator Assistant to become ... Company Description We are a fast-growing company in the real estate, escrow, and financial ...

PLF Real Estate Solutions

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Receptionist Front Desk / Real Estate TC Assistant

Downey, CA · On-site

$16.50 - $21.50/hr

We are seeking a Front Desk Receptionist / Data Entry & Transaction Coordinator Assistant to become ... Company Description We are a fast-growing company in the real estate, escrow, and financial ...

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Receptionist Escrow Assistant information

What is a receptionist escrow assistant?

Receptionist Escrow Assistants are administrative professionals who support escrow officers and staff in real estate transactions. They greet clients, answer phones, manage schedules, and handle basic clerical tasks such as filing documents and data entry. In addition to general receptionist duties, they may assist with preparing escrow files, collecting necessary paperwork, and coordinating communication between parties involved in the transaction. Their role is crucial in ensuring the escrow process runs smoothly and efficiently.

How does a receptionist escrow assistant typically balance front-desk duties with escrow support responsibilities?

A Receptionist Escrow Assistant often manages a blend of administrative and customer-facing tasks. While they greet clients, answer phones, and handle scheduling at the front desk, they also assist escrow officers with document preparation, file management, and data entry. Balancing these responsibilities requires strong time management and organizational skills. Effective communication with both the escrow team and clients is key to ensuring smooth transactions and maintaining a welcoming office atmosphere.

What are the key skills and qualifications needed to thrive as a receptionist escrow assistant, and why are they important?

To thrive as a Receptionist Escrow Assistant, you need excellent organizational skills, attention to detail, and a basic understanding of real estate or escrow processes, often supported by a high school diploma or equivalent. Familiarity with escrow management software, office productivity tools, and multi-line phone systems is typically required. Exceptional interpersonal skills, professionalism, and the ability to multitask efficiently help you stand out in this role. These skills ensure seamless office operations, positive client interactions, and accurate processing of sensitive escrow documents.

What is the difference between Receptionist Escrow Assistant vs Escrow Officer?

AspectReceptionist Escrow AssistantEscrow Officer
CredentialsBasic administrative skills, sometimes escrow-specific trainingReal estate or escrow license, certifications
Work EnvironmentFront desk, administrative support in escrow officesHandling escrow transactions, client interactions, decision-making
Employer & IndustryReal estate agencies, escrow companiesTitle companies, escrow firms, real estate offices

The Receptionist Escrow Assistant primarily handles administrative tasks and front desk duties within escrow offices, requiring basic skills and sometimes escrow-specific training. In contrast, an Escrow Officer manages escrow transactions, interacts directly with clients, and often holds specialized licenses. While both roles work within the same industry, their responsibilities and credentials differ significantly, with the Escrow Officer having more advanced duties and qualifications.

What are popular job titles related to Receptionist Escrow Assistant jobs in California?

For Receptionist Escrow Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Receptionist Escrow Assistant jobs in California look for?

The top searched job categories for Receptionist Escrow Assistant jobs in California are:

What cities in California are hiring for Receptionist Escrow Assistant jobs?

Cities in California with the most Receptionist Escrow Assistant job openings:

Receptionist Escrow Assistant jobs near you
Infographic showing various Receptionist Escrow Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 74% Full Time, 21% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Escrow Assistant I

Pickford Escrow

Rancho Santa Fe, CA • On-site

$24 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Job description

Purpose of Job
The Escrow Assistant I provides general office support to the assigned Escrow office. May serve as a back up to other office staff and assist with special projects, as needed.
Job Duties and Responsibilities (Essential Job Functions)
  • Perform miscellaneous opening procedures: prepare start card, proofread instructions prior to disbursing.
  • Send certified escrow instructions to lender.
  • Provide all information required to open a refinance or a resale escrow in general information.
  • Obtain "Legal and Vesting" (L&V) for title.
  • Open title search for a refinance and resale escrow.
  • Prepare and package loan escrow instructions and all documents required in borrower's opening package.
  • Package preprinted sale escrow instructions and all preprinted documents required in Seller/Buyer package.
  • Properly order demands, beneficiary statements, and homeowner association statements.
  • Accurately prepare receipts.
  • Accurately disseminate information from a given file to the appropriate party (i.e. Buyer/Seller/Buyers Agent/Sellers Agent/Lender/Title etc.)
  • Print closing statement and HUD-1.
  • Reconcile bank statements, trial balances and subsidiary A/R ledgers. Assist manager in locating errors, filling out manual reports.
  • Print checks.
  • Handles incoming phone calls, routing them to appropriate team members, and greets visitors upon arrival.
  • Perform any additional escrow assistant-related responsibilities as requested or assigned.

Performance Expectations
  • Meet all performance and behavior expectations outlined in the company performance appraisal form or communicated by management.
  • Perform responsibilities as directed achieving desired results within expected timeframes and with a high degree of quality and professionalism.
  • Establish and maintain positive and productive work relationships with all staff, customers and business partners.
  • Demonstrate the behavioral and technical competencies necessary to effectively complete job responsibilities. Take personal initiative for technical and professional development.
  • Follow the company HR Policy, the Code of Business Conduct and all subsidiary and department policies and procedures, including protecting confidential company information, attending work punctually and regularly, and following good safety practices in all activities.

Qualifications
Education:
  • High school diploma or equivalent.

Experience:
  • A minimum of one year of previous escrow receptionist experience.

Knowledge and Skills:
  • Knowledge of escrow, real estate, title and/or mortgage business helpful.
  • Ability to handle multiple line telephone console.
  • Strong personal computer skills.
  • Ability to work independently.
  • Excellent organizational skills with a focus on details to ensure accuracy.
  • Effective oral and written communication skills.
  • Effective analytical and problem-solving skills.
  • Ability to prioritize and handle multiple tasks and projects concurrently.

Other (licenses, certifications, schedule flexibility/OT, travel, etc.):
  • The position will require approval from the Department of Financial Protection and Innovation (DFPI) and EAFC (Escrow Agents Fidelity Corporation).

Wage: $24.00 - $26.00 hourly; actual wage is based upon education and experience.
Benefits: Full suite of benefits including Medical, Health Savings Account, Dental, Vision, Life Insurance, Paid Vacation (PTO), 401(k) with employer match, Flexible Spending Account, and Employee Assistance Program (EAP)
Equal Opportunity Employer
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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