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Reception Office Manager Jobs in Virginia (NOW HIRING)

Seekr

Front Desk Coordinator

Reston, VA · On-site

$17 - $21.75/hr

... reception/lobby area * Acts as the go-to resource and subject-matter authority for the Reston ... Owns kitchen and office supply management and standards, independently handling inventory ...

Seekr

Front Desk Coordinator

Reston, VA · On-site

$17 - $21.75/hr

The Front Desk Coordinator owns visitor management as part of the office security compliance ... High school diploma or equivalent required * 1-3+ years of experience in a front desk, reception ...

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Reception Office Manager information

What is a reception office manager?

Reception Office Managers are professionals responsible for overseeing the front desk operations and administrative functions within an organization. They manage reception staff, coordinate office activities, greet visitors, and ensure that communication flows smoothly between departments. Additionally, they handle scheduling, maintain office supplies, and implement office policies to create an efficient and welcoming environment. Their role is crucial for maintaining a professional first impression and supporting overall office productivity.

What does a reception office manager do?

A Reception Office Manager often splits their time between greeting visitors, answering calls, and handling mail at the front desk, while also overseeing administrative functions such as managing office supplies, coordinating schedules, and supporting staff with various requests. Balancing these tasks requires strong time management and multitasking skills, as priorities can shift quickly throughout the day. Successful managers rely on clear communication and delegation to ensure both reception and office operations run smoothly, often acting as a central point of contact for both staff and guests.

What are the key skills and qualifications needed to thrive as a reception office manager?

To thrive as a Reception Office Manager, you need strong organizational skills, administrative experience, and proficiency in managing front-desk operations, often supported by a degree in business administration or related field. Familiarity with office management software such as Microsoft Office Suite, scheduling tools, and telephone systems is typically required. Excellent interpersonal skills, multitasking ability, and a professional demeanor help you effectively interact with staff and visitors. These competencies are essential for ensuring smooth office operations, creating a positive first impression, and supporting overall workplace efficiency.

What is the difference between Reception Office Manager vs Receptionist?

Reception Office ManagerReceptionist
Typically oversees front desk operations, manages staff, and handles administrative tasksPerforms front desk duties, greets visitors, and answers phones
Requires experience in office administration, organizational skills, and sometimes supervisory certificationsRequires excellent communication skills, customer service experience, and basic administrative knowledge
Works in various industries including corporate offices, healthcare, and educational institutionsCommonly found in similar environments, serving as the first point of contact

The Reception Office Manager generally has more responsibilities, including supervising staff and managing office operations, while the Receptionist focuses on direct customer interaction and administrative support. Both roles are essential for smooth front desk functioning but differ in scope and level of responsibility.

Can a reception office manager be an office manager?

A reception office manager can often serve as an office manager if they have the necessary skills in administrative oversight, staff coordination, and organizational management. The roles may overlap, but office managers typically have broader responsibilities, including managing multiple departments and budgets. Certification or experience in office administration can enhance their qualifications for both roles.

What cities in Virginia are hiring for Reception Office Manager jobs?

Cities in Virginia with the most Reception Office Manager job openings:

Reception Office Manager jobs near you
Infographic showing various Reception Office Manager job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 19% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution.

Front Office Lead - Surgical Specialists

Newport News, VA

Riverside
See more jobs at Riversideexternal

$18.90 - $24.60/hr

Full-time

Posted 8 days ago

Job description

Newport News, Virginia

Hiring Range

$18.90 - $24.60/Hourly Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.
Overview
Responsible for ensuring smooth work processes to maintain optimal effectiveness and efficiency of operations, and serve as the main resource for clerical staff. Ensures accurate insurance eligibility, patient registration and reconciliation within the patient registration software.
What you will do
  • Ensures all patients' registration and demographics information is correct and updated as needed. Monitors daily schedule, schedules/reschedules appointments when necessary, i.e. doctor's illness, meetings, or vacation. Obtains referrals and insurance information. Completes clerical chart prep, prepares and prints visit summaries, receipts and other related documents. Reports any potential compliance concerns to the appropriate person.
  • Recommends to office manager any process improvements needed to improve quality of service. Maintains appearance and cleanliness of the reception area. Actively engages in team huddles and staff meetings.
  • Promotes the daily workflow. Preps charts in advance of visit. Greets all participants to the practice with immediate acknowledgment with eye contact and smile. Check-in process and demographic updates done in timely manner. Manages patient expectations with clear explanations. Uses good telephone technique including 4 part greeting and 3 rings or less guideline. Observes transfer and on-hold techniques.
  • Team Leader effectively manages the team workload and special projects, by appropriately delegating to team members, while maintaining oversight and ensuring accurate completion.

Qualifications
Education
  • High School Diploma or GED, (Required)

Experience
  • 1 year Medical Office experience (Required)
  • 1 year Coding experience (Preferred)
  • 1 year Insurance experience (Preferred)

To learn more about being a team member with Riverside Health System visit us at https://www.riversideonline.com/careers.

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