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Reception Admin Assistant Jobs in Virginia (NOW HIRING)

D2 Government Solutions

Receptionist

Arlington, VA · On-site

$18 - $23.75/hr

Admin Support - Receptionist and Administrative Support Position Title: Administrative Support ... Reception amp; Office Administration Location: Arlington, VA (Onsite at USTDA Headquarters ...

Hanger

Patient Access Coordinator

Abingdon, VA · On-site

$16.25 - $20.50/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process Less than one year of ...

Hanger, Inc.

Patient Access Coordinator

Fredericksburg, VA · On-site

$16.75 - $21.25/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger, Inc.

Patient Access Coordinator

Fredericksburg, VA · On-site

$16.75 - $21.25/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger

Patient Access Coordinator

Fredericksburg, VA · On-site

$16.75 - $21.25/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger, Inc.

Patient Access Coordinator

Abingdon, VA

$16.25 - $20.50/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger Clinic

Patient Access Coordinator

Fredericksburg, VA · On-site

$16.75 - $21.25/hr

Your Impact Patient Reception: Greet and assist patients upon arrival, providing information on ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger, Inc.

Patient Access Coordinator

Abingdon, VA · On-site

$16.25 - $20.50/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

City of Norfolk

Lifeguard - Part Time

Norfolk, VA

$20.29/hr

Perform water rescues, administer medical aid/ CPR/ the use of AED and emergency oxygen as needed ... May assist with the implementation of daily aquatic programs, activities, events and assist with ...

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All JobsReception Admin JobsReception Admin Assistant JobsReception Admin Assistant Jobs in Virginia

Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Coordinator & Administrative Assistant

Charlottesville, VA • On-site

Investure
Investment Management and Consulting Services • 11 - 50 employees
Learn more about Investureexternal

$55K - $65K/yr

Full-time

Medical, Retirement

Posted 23 days ago

Job description

Job Summary
This professional will be an integral member of Investure's Human Resources & Administration Team. Reporting to the Investment Team Administrator, this individual will be responsible for coordinating day-to-day office operations and helping ensure a smoothly functioning, welcoming, and collegial office environment. The individual will also provide administrative support across the firm, including scheduling, travel planning, expense reporting, meeting and event support, and other general administrative needs.
The ideal candidate is a service-oriented team player who enjoys working with others, takes ownership of responsibilities, and is willing to pitch in across a variety of tasks. This person should be self-motivated, highly organized, attentive to detail, and capable of prioritizing competing demands. The role offers the opportunity for increased responsibility as capabilities and strong execution skills are demonstrated.
The Company
Based in Charlottesville, Virginia, Investure was founded in 2003 to serve as the outsourced investment office to a select number of non-profit endowments and private foundations. Managing assets of approximately $22 billion as of January 2026, Investure is responsible for portfolio management, asset allocation, and manager selection investing across a number of asset classes, including fixed income and credit, global public equities, alternative investments (e.g., hedge funds, private equity, venture), and real assets. Investure has a fast-paced culture where there is a vast opportunity for learning and strong expectation of teamwork, collegiality, and integrity. We are a mission-driven organization that values continuous improvement, excellence, and employee engagement.
This is a full-time position with an anticipated starting annual base salary range of $55,000 - $65,000 at the time of this posting. Annual salary is a part of Investure's overall compensation and benefits package; full-time positions are typically eligible for discretionary components including merit-based performance bonus, portfolio bonus (based on firm performance), and employer 401k contribution, among other benefits such as group health insurance. The annual base salary range for this position is a guideline and not a guarantee of compensation or salary. Additional factors considered in determining base salary include (but are not limited to) position responsibilities, individual education/qualifications, general and role-specific experience, knowledge, skills and other abilities, as well as internal equity, geographic location, and alignment with market data.
The position is based in-office with a remote option currently on Fridays. Investure will not sponsor H-1B or other employment-related visas for this position.
Essential Functions
Office Coordination & Vendor Management
  • Coordinate day-to-day office operations and serve as the primary point of contact for office-related needs and procedures.
  • Manage day-to-day relationships with office vendors; identify opportunities to improve service or efficiency and research new vendors as needed.
  • Coordinate the maintenance and operation of office equipment, including troubleshooting issues and working with vendors or other resources to resolve problems as needed.
  • Track office expenses, including vendor invoices, and assist with credit card reconciliation to support accurate and timely reporting to the Management Company Controller and Accounting Team.
  • Monitor office and kitchen supplies, anticipate needs, and maintain appropriate inventory.
  • Partner with the Technology and HR teams to coordinate office logistics for new hire onboarding.
  • Coordinate internal meeting logistics, including meeting room scheduling, setup and breakdown, AV needs, and catering.
  • Proactively identify and implement opportunities to improve office operations, processes, and the overall workplace experience.

Administrative & Event Support
  • Provide administrative support to team members across the firm, including scheduling and calendar coordination, travel planning, receipt management, and expense reporting.
  • Help plan and execute informal office events throughout the year, as well as periodic annual offsite events.
  • Prepare, assemble, and coordinate materials for client events and engagements.
  • Provide administrative support to the HR Manager on HR-related processes, with an emphasis on candidate sourcing and pipeline maintenance.
  • Collaborate with other members of the HR & Administration Team on administrative needs across the firm and provide backup executive assistant support as needed.
  • Support website maintenance, special projects, and other administrative needs as requested.

Reception & Office Support
  • Serve as the initial point of contact for incoming calls and visitors, helping create a welcoming and professional office experience.
  • Coordinate parking, building access, and visitor registration for staff and guests, working with building staff as needed.
  • Manage incoming and outgoing mail and package distribution and assist with larger printing, shipping, and packaging needs.

Education, Experience & Skills
  • Prior experience in an administrative, office coordination, customer service, or related professional environment
  • Demonstrated ability to take ownership of responsibilities and manage multiple priorities
  • Bachelor's degree preferred
  • Proficient using standard office software, such as Word, PowerPoint, Teams, Excel, Outlook, OneNote and OneDrive
  • Knowledge of Salesforce, Concur, and Expensify a plus
  • Must be a team player with a strong work ethic
  • Good attention to detail and accuracy
  • Must demonstrate a positive attitude and willingness to pitch in wherever and whenever necessary

Guiding Principles
  • Integrity: Demonstrates unquestioned ethics and credibility. Strives to exemplify the highest ethical standards in both work and personal lives
  • Excellence: Has exceptional work ethic. Works both hard and smart. Demonstrates continuous self- evaluation of successes and failures
  • Service: Puts others first. Illustrates mission driven outlook and approach
  • Stewardship: Puts long-term interests above short-term goals. Focuses on the greater good
  • People: Demonstrates passion and excellent judgment. Treats others with respect, helps when and how needed, and is respectful of the needs of others
  • Teamwork: Takes a collaborative and selfless approach. Operates under the "Golden Rule"
  • Humility: Comfortable with being wrong. Seeks to learn from mistakes. Willing to do anything necessary to get the job done. Treats all as equals

Position Based Competencies
  • Ownership & Service Orientation: Anticipates needs, takes initiative, and follows through on responsibilities
  • Accuracy: Identifies and corrects mistakes; improves efficiency consistently; demonstrates attention to detail
  • Team Orientation: Works well as part of a team; receptive to feedback
  • Process Management: Follows protocol and processes; willing to ask questions
  • Communication: Demonstrates clear, thoughtful and thorough verbal and written skills; enjoys interacting with a variety of people
  • Adaptability: Quick learner; open to change; ability to multi-task and prioritize tasks appropriately

To apply for this position, interested parties should visit our website: www.investure.com/careers.
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About Investure

Sourced by ZipRecruiter

Industry

Investment management and consulting services

Company size

11 - 50 Employees

Headquarters location

Charlottesville, VA, US

Year founded

2003

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