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Reception Admin Assistant Jobs in Virginia (NOW HIRING)

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

Home Care Office Administrator Reports To: Business Manager / Branch Manager Job Summary The Home ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

Home Care Office Administrator Reports To: Business Manager / Branch Manager Job Summary The Home ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

Home Care Office Administrator Reports To: Business Manager / Branch Manager Job Summary The Home ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Sparks Group

Office Administrator

Fairfax, VA · On-site

$18.75/hr

... reception services and professional offices to hundreds of local, national and international ... Ensure all appointments get logged on shared calendar. * Assist customers with technology (copy ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

Administrative More about this job > Description Home Care Office Administrator Reports To ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Arch Home Care

Administrative Assistant

Annandale, VA · On-site

$18 - $24/hr

Administrative More about this job > Description Home Care Office Administrator Reports To ... Maintain office cleanliness and organization, including conference rooms, reception area, kitchen ...

Hanger, Inc.

Patient Access Coordinator

Fredericksburg, VA · On-site

$20 - $24/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

Hanger, Inc.

Patient Access Coordinator

Abingdon, VA · On-site

$16.25 - $20.50/hr

Patient Reception: Greet and assist patients upon arrival, providing information on wait times and ... Hanger will administer the Talent Sorter as part of the selection process * Less than one year of ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Virginia as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant - Minnieville Animal Hospital

Woodbridge, VA • On-site

SuVeto
Veterinary Services • 201 - 500 employees
Learn more about SuVetoexternal

$15 - $18/hr

Part-time

Retirement

Re-posted 8 days ago

Suveto rating

6.1

Company rating: 6.1 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Minnieville Animal Hospital, part of the Suveto network of hospitals, is looking for an experienced part-time Administrative Assistant to join our Team! Minnieville Animal Hospital, located in Woodbridge, VA is a full-service veterinary hospital that's committed to offering the best possible care for our patients. We strive to create a welcoming environment for pets and their families as part of our dedication to delivering the highest quality of veterinary medicine including dental care, vaccinations, surgery and urgent care.
The primary goal of this position is to provide primary administrative support to the management team which will allow them to expedite solutions as needed for clinic operations. The Administrative Assistant will work in conjunction with the Medical Director and veterinarians to support the Medical Director in hospital management tasks. The scope of work of the Administrative Assistant will primarily include providing direct support to ensure smooth day-to-day operations.
Summary:
As this job description will evolve and change over time, an open mind, team approach and flexible "can do" attitude is expected. Minnieville's approach to practice building is a cooperative and collaborative process which will entail working with multiple departments at any given time with the end goal of reducing administrative burden on the Medical Director and team in order to allow them to focus on what matters most - patient care and client service at each of the veterinary hospital.
This is a part-time position; 8:30-4:00 Monday, Tuesday, and Friday. $15.00 - $18.00 per hour, depending on experience.
Skills Should Include:
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and scanners
  • Proficiency in MS Office
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Ability to meet strict deadlines w/ minimum direction
  • Ability to prioritize and organize workload
  • You must be able to multi-task and work well under pressure
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • 1-2 years customer service experience in veterinary clinic ideal, not required
  • Experience in Veterinary clinic a plus
  • Knowledge any Veterinary Practice Management System software platforms (such as AVImark, Cornerstone, Impromed, Ezyvet) a plus
  • High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Duties may include but are not limited to:
  • Assist in the preparation of regularly scheduled reports
  • Prepare new account forms
  • Schedule appointments / coordinate installation between various teams and on site managers
  • Update and maintain office policies and procedures
  • Order office supplies
  • Act as the point of contact for internal and external clients
  • Liaise with the MD to handle requests and queries from senior managers
  • Assist as needed to any other department (Reception, Kennel, Veterinary)
  • Work with the MD and Veterinarians to continually improve processes that need to be performed at the hospital level, in a manner that makes the processes successful, repeatable
  • Overall contribute as a member of the Minnieville Animal Hospital Team in order to continue growth with an ownership mentality and mindset of continued excellence
  • Work with the Suveto Marketing team to increase marketability and to increase social media presence

Benefits
Our employment package for part-time employees includes pet care discounts, 401K with a true match up to 4%, and Employee Assistance Program.
Minnieville Animal Hospital, part of the Suveto network of hospitals, is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

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