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Reception Admin Assistant Jobs in Utah (NOW HIRING)

Sebaly Shillito & Dyer, LPA

Firm Administrator

Portage, UT · On-site

$80K - $105K/yr

Manage office services, supplies, records, reception, mail, facilities issues, and closed file ... Familiarity with legal support roles, including legal assistants and paralegals. * Experience with ...

New

Sebaly Shillito & Dyer, LPA

Firm Administrator

Cornish, UT · On-site

$80K - $105K/yr

Manage office services, supplies, records, reception, mail, facilities issues, and closed file ... Familiarity with legal support roles, including legal assistants and paralegals. * Experience with ...

New

Sacred Circle

Medical Assistant

Wendover, UT · On-site

$18.23 - $22.79/hr

Minimum one (1) year of experience in a customer service or reception position, preferably in a ... Knowledge of medical equipment and instruments to administer patient care. * Knowledge of common ...

Sacred Circle

Medical Assistant

Wendover, UT · On-site

$16 - $20.50/hr

Minimum one (1) year of experience in a customer service or reception position, preferably in a ... Knowledge of medical equipment and instruments to administer patient care. * Knowledge of common ...

Sacred Circle

Medical Assistant

Wendover, UT

$18.23 - $22.79/hr

Minimum one (1) year of experience in a customer service or reception position, preferably in a ... Knowledge of medical equipment and instruments to administer patient care. * Knowledge of common ...

Motorola

Office Administrator

Salt Lake City, UT · On-site

$17.50 - $24/hr

Welcome visitors, vendors, and guests while maintaining a professional reception experience and ... This includes coordinating visitor logistics and communication with internal hosts. * Assist the ...

NVA

Veterinary Assistant/Receptionist

Saint George, UT · On-site

$14.25 - $17/hr

Administer medications and treatments under veterinary supervision * Surgery monitoring * Obtain ... Previous experience in both roles of Veterinary Reception and Veterinary Assisting. Minimum ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in Utah are hiring for Reception Admin Assistant jobs?

Cities in Utah with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Utah as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Administrators

Salt Lake City, UT

University of Utah
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Utahexternal

$17.50 - $24/hr

Full-time

Retirement

Re-posted 11 days ago

University Of Utah rating

6.9

Company rating: 6.9 out of 10

Based on 161 frontline employees who took The Breakroom Quiz

Job description

Details
Open Date 07/29/2026 Requisition Number PRN45763B Job Title Office Administrators Working Title Office Administrator III Career Progression Track P00 Track Level P3 - Career FLSA Code Administrative Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Monday - Friday. Some nights and weekends as needed.
VP Area Academic Affairs Department 00113 - College of Science-Dean Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 52000-60000 Close Date 09/30/2026 Priority Review Date (Note - Posting may close at any time) 08/21/2026 Job Summary
This position provides administrative, communication, and program support for the Department of Geology & Geophysics and the Department of Mining Engineering within the University of Utah's College of Science. The successful candidate will play a key role in supporting faculty, students, alumni, and departmental initiatives across both academic units.
Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
Responsibilities
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May perform other duties including accounting support, reception, facilities, maintenance, supply management, and various back office functions. Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.

  • Provide administrative support for undergraduate academic programs, including course scheduling, Coursedog administration, and coordination with academic advising teams.
  • Manage departmental forms, workflows, and related administrative processes, ensuring content remains accurate and up to date.
  • Maintain and update department websites, social media platforms, and LinkedIn presence to promote programs, events, and accomplishments.
  • Coordinate and support on-campus events, student activities, recruitment initiatives, and community engagement efforts.
  • Serve as the department's marketing liaison with the College of Science and LAS,assisting with promotional materials, branding, and communication campaigns.
  • Foster and maintain relationships with alumni through outreach, communications, and engagement activities.
  • Design, maintain, and update departmental bulletin boards, signage, and informational displays.
  • Provide logistical and administrative support for the Distinguished Lecture Series and other special academic events.
  • Support student organizations and volunteer initiatives by coordinating activities, communications, and event logistics.
  • Provide administrative support for faculty committees including scheduling, agenda preparation, documentation, and follow-up communications.
  • Manage departmental listservs and serve as listserv moderator, ensuring effective communication with students, faculty, staff, alumni, and external stakeholders.
  • Coordinate communications and act as a liaison among faculty, students, advisors, alumni, and university partners.
  • Assist with special projects and strategic initiatives as assigned by department leadership.
  • This list of responsibilities is not all-inclusive. Additional duties, projects, and responsibilities may be assigned based on departmental needs and priorities.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Office Administrator, III: Requires a bachelor's (or equivalency) + 6 years or a master's (or equivalency) + 4 years of directly related work experience.

Preferences Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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