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Reception Admin Assistant Jobs in Utah (NOW HIRING)

Acro Service Corporation

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HR Assistant

Salt Lake City, UT · On-site

$23/hr

Responsibilities include front desk reception, greeting visitors, answering calls, scanning and ... Previous experience in an HR Administrator or HR Intern role preferred * Experience providing ...

Unicon Pharma Inc.

Operational Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

Answering and fielding calls from the front reception to the appropriate parties. * Role in ... Previous experience as a HR Administrator or Intern preferred Minimum Qualifications * Must be at ...

CSN Collision

Office Administrator

Salt Lake City, UT · On-site

$18 - $22/hr

... in and assist with vehicle drop-offs and pick-ups Communicate repair updates to customers ... reception area Qualifications Requirements Previous experience in a collision repair shop or ...

CSN Collision

Office Administrator

Salt Lake City, UT · On-site

$18 - $22/hr

... and assist with vehicle drop-offs and pick-ups · Communicate repair updates to customers ... reception area Qualifications Requirements · Previous experience in a collision repair shop or ...

CSN Collision

Office Administrator

Salt Lake City, UT · On-site

$18 - $22/hr

... and assist with vehicle drop-offs and pick-ups · Communicate repair updates to customers ... reception area Qualifications Requirements · Previous experience in a collision repair shop or ...

CSN Collision

Office Administrator

Salt Lake City, UT · On-site

$18 - $22/hr

... and assist with vehicle drop-offs and pick-ups • Communicate repair updates to customers ... reception area Qualifications Requirements • Previous experience in a collision repair shop or ...

Mindlance

HR Operational Assistant

Salt Lake City, UT · On-site

$36K - $46K/yr

Answering and fielding calls from the front reception to the appropriate parties. * Role in ... Previous experience as a HR Administrator or Intern preferred Minimum Qualifications * Must be at ...

University of Utah

Office Administrators

Salt Lake City, UT · Hybrid

$56K - $70K/yr

May perform other duties including accounting support, reception, payroll, facilities, maintenance ... -Assist with department events, retreats, recognition activities, and team engagement initiatives ...

Mindlance

HR Operational Assistant

Taylorsville, UT · On-site

$35K - $45K/yr

... reception area • Provide general administrative duties such as: scanning documents, sorting and ... Administrator or Intern preferred Minimum Qualifications • Must be at least 18 years of age ...

rPlus Energies LLC

Office Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

The Office Assistant works in close partnership with the Office Administrator to positively shape ... Maintain working knowledge of office procedures, vendors, and workflows and provide front reception ...

rPlus Energies

Office Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

The Office Assistant works in close partnership with the Office Administrator to positively shape ... Maintain working knowledge of office procedures, vendors, and workflows and provide front reception ...

rPlus Energies LLC

Office Assistant

Salt Lake City, UT · On-site

$16.25 - $21.25/hr

The Office Assistant works in close partnership with the Office Administrator to positively shape ... Maintain working knowledge of office procedures, vendors, and workflows and provide front reception ...

Sebaly Shillito & Dyer, LPA

Firm Administrator

Trenton, UT · On-site

$80K - $105K/yr

Manage office services, supplies, records, reception, mail, facilities issues, and closed file ... Familiarity with legal support roles, including legal assistants and paralegals. * Experience with ...

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Sebaly Shillito & Dyer, LPA

Firm Administrator

Lewiston, UT · On-site

$80K - $105K/yr

Manage office services, supplies, records, reception, mail, facilities issues, and closed file ... Familiarity with legal support roles, including legal assistants and paralegals. * Experience with ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in Utah are hiring for Reception Admin Assistant jobs?

Cities in Utah with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in Utah as of August 2026, with employment types broken down into 2% As Needed, 69% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Administrator

Salt Lake City, UT • On-site

CSN Collision Centres
Retail • 51 - 200 employees
Learn more about CSN Collision Centresexternal

$17.50 - $24/hr

Other

Re-posted 4 days ago

Job description

JJH Auto Body Office Administrator

At JJH Auto Body, we take pride in providing high-quality collision repairs while delivering an exceptional customer experience. We're looking for a friendly, organized, and detail-oriented Office Administrator to be the first point of contact for our customers and help keep our front office running smoothly.

If you enjoy working with people, thrive in a fast-paced environment, and have experience in the collision repair industry, we'd love to hear from you.

Responsibilities

  • Greet customers and provide a welcoming, professional experience
  • Check customers in and assist with vehicle drop-offs and pick-ups
  • Communicate repair updates to customers throughout the repair process
  • Answer incoming phone calls and respond to emails professionally
  • Schedule appointments and coordinate with the production team
  • Create, update, and manage repair orders using CCC ONE
  • Match invoices and receipts to repair orders and maintain accurate records
  • Process customer payments and assist with basic office accounting tasks
  • File and organize repair documentation and insurance paperwork
  • Assist with administrative tasks to support daily shop operations
  • Maintain a clean and organized reception area

Qualifications

Apply