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Reception Admin Assistant Jobs in California (NOW HIRING)

Ascend

Lease Administrator

San Francisco, CA · On-site

$19 - $20/hr

Maintain office filing system including vacancy files * Assist new residents with move-in procedure ... Education · Front desk, reception experience preferred Benefits · PTO, PST, Medical, Dental, and ...

Ascend

Resident Administrator

San Marcos, CA · On-site

$17 - $18/hr

Organize and review files for accuracy * Assist with vacancy and recertification files at the ... Front desk, reception experience preferred Benefits * PTO, PST, Medical, Dental, and Vision ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in California are hiring for Reception Admin Assistant jobs?

Cities in California with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Lease Administrator

San Francisco, CA • On-site

Ascend
Hospitality Services • 1 - 5K employees
Learn more about Ascendexternal

$19 - $20/hr

Full-time

Medical, Dental, Vision, PTO

Re-posted 8 days ago

Choice Hotels rating

4.8

Company rating: 4.8 out of 10

Based on 98 frontline employees who took The Breakroom Quiz

Job description

Ascend Talent Solutions Job Description 


Job Description – The Property Administrator will primarily focus on assisting the Resident Managers/Directors supporting the properties with vacancy and recertification requirements in the Northern California region including assisting with initial lease-ups, and processing files in support of audit preparation or reduction of vacancies. The Property Administrator will also work with tenants resolving issues and executing on special requests. The successful Property Administrator will work with vendors and other building management team members to ensure procedures are followed throughout the building. Additional responsibilities for the Property Administrator include the following:


Responsibilities:

• Provide day-to-day assistance at properties

• Collect rent and serve late notices

• Ensure proper annual resident recertification procedure

• Maintain office filing system including vacancy files

• Assist new residents with move-in procedure

• Coordinate lease-up operations at newly developed properties

• Update and maintain applicant database

• Organize and review files for accuracy

• Assist with vacancy and recertification files at other properties

• Meet regularly with supervisor to address any issues


Position Requirements

• 1 years of previous Receptionist experience with knowledge of California landlord/tenant law and Fair Housing a real plus!

• Proficient in Microsoft Word, Excel, and Outlook.

• Professional, reliable, flexible and have a positive, can-do attitude.

• Excellent attention to detail with strong customer service skills and ability to prioritize

• Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.

• Strong interest in real estate.


Education

· Front desk, reception experience preferred

Benefits

· PTO, PST, Medical, Dental, and Vision

Compensation

· $19 - 20/hr

What Choice Hotels employees say

Pay

Benefits

Hours and flexibility

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