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Reception Admin Assistant Jobs in California (NOW HIRING)

Pasona NA

Admin Assistant

San Jose, CA · On-site

$25 - $28/hr

Position Summary The Administrative Assistant will provide hands-on administrative and office support, including shipping/receiving, supplies, visitor reception, meeting room coordination, and ...

TEPHRA

Executive Administration

Santa Clara, CA · On-site

The Executive Admin cum Reception position is responsible for independently performing day to day ... data. • Assist with annual budget and all related vendors • Daily and Monthly reports • ...

Telesolv Consulting

Secretary II

San Francisco, CA

$28.45/hr

Description TeleSolv Consulting is seeking a Secretary/Admin Assistant Level II to support a ... Serve as front‑desk reception support by greeting visitors and directing them appropriately

Axelon

Administrative Assistant

San Fernando, CA · On-site

$18.50 - $24.75/hr

Administrative Assistant Location: San Fernando, CA Hours: Monday - Friday (8Am - 5PM) Pay: 22/hr ... Support Sales Admin Team with various reception and clerical duties * Educational requirement ...

MANJEET SAMRA DDS PC

Front Desk Admin

Stockton, CA · On-site

$22/hr

Answer incoming phone calls and respond to inquiries in both English and Spanish. * Assist patients ... Maintain a clean, organized, and welcoming front desk and reception area. * Collaborate with ...

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Reception Admin Assistant information

What are the main responsibilities of a reception admin assistant?

A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.

What are the key skills and qualifications needed to thrive as a reception admin assistant?

To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.

What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?

Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.

What is the difference between Reception Admin Assistant vs Office Clerk?

Reception Admin AssistantOffice Clerk
Handles front desk duties, greeting visitors, answering calls, scheduling appointmentsPerforms general administrative tasks like filing, data entry, and document management
Requires basic customer service skills, communication, and organizational abilitiesRequires clerical skills, familiarity with office software, and attention to detail
Commonly employed in corporate, healthcare, and educational settingsFound in various industries including government, legal, and corporate offices

The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.

What is the role of a reception admin assistant?

A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.

What cities in California are hiring for Reception Admin Assistant jobs?

Cities in California with the most Reception Admin Assistant job openings:

Reception Admin Assistant jobs near you
Infographic showing various Reception Admin Assistant job openings in California as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Position Details: Executive Administration

Santa Clara, CA • On-site

TEPHRA
Recruiting and Staffing Services • 11 - 50 employees
Learn more about TEPHRAexternal

Other

Re-posted 3 days ago

Job description

Executive Admin Cum Reception

The Executive Admin cum Reception position is responsible for independently performing day to day Reception/Front office Management along with other functions related to Admin Dept.

Responsibilities:

Daily walk around the facility to assess readiness of the facility for daily operations. This task will include but not restricted to making sure of cleanliness, availability of office supplies and break room supplies such as tea/coffee refilled throughout the facility, managing printing requests, coordinating shipping of items, ordering of administrative supplies, preparing and assisting during client visits and other tasks as may be assigned from time to time by the Supervisor.

Reception Duties:

•Reception Management

•Receive clients & guest at the front desk

•Ensure TCS security protocols are followed

•Identity Cards/Badge management

•Perform Mailroom function & Shipping tasks as required (through Fedex / UPS / others)

•Maintain conference room reservations, and ensure rooms are cleaned & ready for meetings.

Executive Admin Duties:

•Order & manage supplies (pantries, copiers, office supplies, etc.)

•Maintain cleanliness and maintenance of Equipment of the location & liaison with Bldg. management for the same.

•Maintain Seat Occupancy data.

•Assist with annual budget and all related vendors

•Daily and Monthly reports

•Billing

•Any other Admin duties assigned by Office Admin/Supervisor from time to time.

Qualifications:

•Associate degree (preferred)

•02- 04 years' experience in Reception/Admin Function of a medium sized facility (between 50-100 associates) preferred.

•Should possess excellent English communication skills (written & verbal)

•Should have good computer skills: Microsoft Office (especially word, excel, power point etc.).

•Should have knowledge of: - (1) Office Management (2) Basic purchase procurement processes (pantry & Office supplies)

•Must be a team player with good interpersonal skills and ability to work in a diverse multicultural environment.

•Should possess: - (1) Good organizational and planning skills, (2) Analytical and problem-solving skills, (3) Good and quick decision-making capability.

•Should be: (1) Proactive (2) Self-motivated (3) Adaptive (4) Professional (5) Able to multitask, (6) Accessible on phone for any emergency requirement at the location

•Should be: (1) Flexible (2) Available for work outside of regular business hours (i.e. Come in early/ Leave late) if needed as per project requirement.

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About Tephra

Sourced by ZipRecruiter

Tephra is an esteemed company based in Woodbridge, NJ, US, well-regarded within the realm of IT consulting and technology services. By perusing through its official website, tephra.com, one discerns that Tephra has carved out a unique niche since its inception, bridging the gap between complex technical problems and corresponding business solutions. The firm has been dedicated to supporting its clients’ needs by developing and implementing comprehensive strategies, tailored solutions, and superior customer service. Operating within IT consulting, it provides services for several sectors including Banking & Financial Services, Telecom, Healthcare, Pharmaceuticals, Consumer Products, Energy, and Utilities, among others. Tephra's mission revolves around one core principle – reliability. They strive for client satisfaction by maintaining high service standards and employing a pool of talented and dedicated professionals.

Industry

Recruiting and staffing services

Company size

11 - 50 Employees

Headquarters location

NJ, US

Year founded

1999

Social media

Twitter

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