Provide assistance to other admin, staff team members as required * Assist with reception relief and file room as required How do we define success for your role? * You demonstrate BDO's core values ...
Provide assistance to other admin, staff team members as required * Assist with reception relief and file room as required How do we define success for your role? * You demonstrate BDO's core values ...
Perform reception duties, including phone and email support. * Maintain and upgrade phone system ... Liaise with building landlord and contractors for maintenance and repairs. * Assist with ...
Perform reception duties, including phone and email support. * Maintain and upgrade phone system ... Liaise with building landlord and contractors for maintenance and repairs. * Assist with ...
Perform reception duties, including phone and email support. * Maintain and upgrade phone system ... Liaise with building landlord and contractors for maintenance and repairs. * Assist with ...
Perform reception duties, including phone and email support. * Maintain and upgrade phone system ... Liaise with building landlord and contractors for maintenance and repairs. * Assist with ...
... support to assist Financial Advisors and Portfolio Managers in maintaining high standards of ... Perform general office duties, including reception coverage, when required Do you have the skills ...
... support to assist Financial Advisors and Portfolio Managers in maintaining high standards of ... Perform general office duties, including reception coverage, when required Do you have the skills ...
Reception Admin Assistant information
What are the main responsibilities of a reception admin assistant?
A Reception Admin Assistant is responsible for greeting visitors, answering and directing phone calls, managing correspondence, and performing general administrative tasks to support the office. They often handle scheduling, maintain records, and assist with organizing meetings or events. Their role is essential for ensuring smooth communication and operations within the workplace, and they often serve as the first point of contact for clients or guests.
What are the key skills and qualifications needed to thrive as a reception admin assistant?
To thrive as a Reception Admin Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, phone systems, and scheduling tools is typically required. Excellent interpersonal skills, professionalism, and the ability to multitask help you stand out in this client-facing role. These skills ensure efficient office operations, positive first impressions, and effective support for staff and visitors.
What are some common challenges faced by a reception admin assistant, and how can they be managed effectively?
Reception Admin Assistants often juggle multiple tasks simultaneously, such as greeting visitors, managing phone calls, and handling administrative paperwork. One common challenge is balancing front-desk duties with back-office tasks, especially during peak hours. Effective time management, clear communication, and the use of scheduling tools can help prioritize tasks and prevent feeling overwhelmed. Collaborating closely with team members and supervisors also ensures responsibilities are distributed efficiently and customer service remains a top priority.
What is the difference between Reception Admin Assistant vs Office Clerk?
| Reception Admin Assistant | Office Clerk |
|---|---|
| Handles front desk duties, greeting visitors, answering calls, scheduling appointments | Performs general administrative tasks like filing, data entry, and document management |
| Requires basic customer service skills, communication, and organizational abilities | Requires clerical skills, familiarity with office software, and attention to detail |
| Commonly employed in corporate, healthcare, and educational settings | Found in various industries including government, legal, and corporate offices |
The Reception Admin Assistant primarily manages front desk interactions and customer service, while the Office Clerk focuses on administrative and clerical support tasks. Both roles require similar skills but serve different functions within an organization.
What is the role of a reception admin assistant?
A reception admin assistant is responsible for greeting visitors, answering phone calls, managing appointments, and performing administrative tasks such as data entry and filing. They often use office software and require good communication and organizational skills to support daily operations. The role typically involves maintaining a professional and welcoming environment at the front desk.
What cities in Alberta are hiring for Reception Admin Assistant jobs?
Cities in Alberta with the most Reception Admin Assistant job openings:
Senior Administrative Professional, Financial Reporting & Insights
Calgary, AB • On-site
BDO Canada
Full-time
PTO
Re-posted just now
Job description
Putting people first, every day
BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters apeople-first culturewith a high priority on your personal and professional growth.
Your Opportunity
BDO Canada is seeking a Senior Administrative Professional in Calgary to support the Business Services & Outsourcing Executive Team. This is a new role and the successful candidate will own the following job responsibilities:
- Handle confidential and sensitive client information
- Provide direct administrative support to Partners, Senior Managers and respective professional staff as a member of the administrative services team
- Prepare financial statement and related documents using Caseview or Word Excel up to and including the finished product
- Provide quality control regarding visual presentation of financial statements, including proof-reading, check additions, transfers and cross-referencing on financial statements prior to issuing draft/final financial statements and various correspondence
- Conversion of financial statements and other documentation as required into various formats for electronic and hard copy presentation (i.e. PDF, Caseview to Word)
- Lock down and archiving of files and tax returns in a paperless data storage system (as required)
- Printing, processing/assembling and e-filing of various tax forms such as T1, T2, T3, T3010, T4, T4A, T5, GST, etc.
- Ensure that all-working paper, tax, correspondence and other documents are filed correctly
- Ensure timely delivery of client service either directly or through supporting of professional staff
- Check working paper files for sign off on specific forms and documentation completion including follow-up with Partners/Managers when not signed/completed
- Resolve matters of a routine nature to conserve the Partners time; liaising and acting/following up on issues upon directions of the Partner, Senior Manager, and Manager
- Provide assistance to other Partners, staff during periods of support staff vacations, illness and other absenteeism
- Provide assistance to other admin, staff team members as required
- Assist with reception relief and file room as required
How do we define success for your role?
- You demonstrate BDO's core values through all aspect of your work: Integrity, Respect and Collaboration
- You understand your client's industry, challenges, and opportunities; clients describe you as positive, professional, and delivering high quality work
- You identify, recommend, and are focused on effective service delivery to your clients
- You share in an inclusive and engaging work environment that develops, retains & attracts talent
- You actively participate in the adoption of digital tools and strategies to drive an innovative workplace
- You grow your expertise through learning and professional development.
Your experience and education
- You have at least 3 - 5 years of administration experience
- You have an Office Administration diploma (or related)
- You have thorough knowledge of Microsoft Office computer programs (Word, Excel, Outlook) and a proficiency to learn new software
- You can prioritize your workload and have the flexibility to manage multiple tasks
- You offer good judgment and analytical skills with a focus on attention to detail
- You can work in a deadline-driven work environment and deal with confidential information
- You have strong problem solving and communication skills both written and oral
- You value teamwork, client service and quality in detailed work
- Bilingualism (English & French) is considered an asset
Why BDO?
Our people-first approach to talent has earned us a spot among Canada's Top 100 Employers for 2026. This recognition is a milestone we're thrilled to add to our collection of awards for both experienced and student talent experiences.
Our firm is committed to providing an environment where you can be successful in the following ways:
We enable you to engage with how we change and evolve, being a key contributor to the success and growth of BDO in Canada.
We help you become a better professional within our services, industries, and markets with extensive opportunities for learning and development.
We support your achievement of personal goals outside of the office and making an impact on your community.
Giving back adds up: Where company meets community. BDO is actively involved in our communities by supporting local charity initiatives. We support staff with local and national events where you will be given the opportunity to contribute to your community.
Total rewards that matter: We pay for performance with competitive total cash compensation that recognizes and rewards your contribution. We provide flexible benefits from day one, and a market leading personal time off policy. We are committed to supporting your overall wellness beyond working hours and provide reimbursement for wellness initiatives that fit your lifestyle.
Everyone counts: We believe every employee should have the opportunity to participate and succeed. Through leadership by our Diversity, Equity and Inclusion Leader, we are committed to a workplace culture of respect, inclusion, and diversity. We recognize and celebrate the valuable differences among each of us, including race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation. If you require accommodation to complete the application process, please contact us.
Flexibility: All BDO personnel are expected to spend some of their time working in the office, at the client site, and virtually unless accommodations or alternative work arrangements are in place.
Our model is a blended approach designed to support the flexible needs of our people, the firm and our clients. It's about creating work experiences that meet everyone's needs and providing flexibility to adjust when, where and how we work to meet the expectations of our role.
Code of Conduct: Our Code of Conduct sets clear standards for how we conduct business. It reflects our shared values and commitments and includes guiding principles to help us make ethical decisions and maintain trust with each other, our clients, and the public.
BDO may use artificial intelligence enabled tools to support certain aspects of the recruitment process. While these tools assist our teams, our use of AI does not replace human decision making, and all employment-related outcomes are made by BDO personnel.
More information on BDO Canada's Privacy Policy can be found here: Privacy Policy | BDO Canada
Ready to make your mark at BDO? Click "Apply now" to send your up-to-date resume to one of our Talent Acquisition Specialists.
To explore other opportunities at BDO, check out ourcareers page.