Receiving Assistant Jobs in Seattle, WA (NOW HIRING)

Carlile Transportation is seeking a detail-oriented, dependable, and customer-focused Receiving Associate to join our Tacoma team. This role plays a vital part in supporting freight operations by receiving, processing, auditing, and documenting inbound shipments to ensure freight moves accurately and efficiently throughout our transportation network.

This opportunity is ideal for candidates with experience in shipping and receiving, warehouse operations, transportation, logistics, freight processing, inventory control, data entry, customer service, or administrative support who thrive in a fast-paced environment where accuracy, teamwork, and problem-solving are essential.

If you're looking for a stable career with a leading transportation and logistics company that values safety, operational excellence, and employee growth, we'd like to hear from you.

As a Receiving Associate, you will review and process inbound freight documentation, verify shipment information, enter freight data into TMW Transportation Management System (TMS), and provide operational support to ensure shipments are routed, tracked, and billed accurately.

This role offers a unique blend of administrative, logistics, warehouse, customer service, and freight operations responsibilities, making it an excellent opportunity for someone interested in building a career within the transportation and supply chain industry.

• Review and process incoming freight paperwork and shipping documentation.
• Verify consignee information, billing requirements, freight descriptions, PO numbers, piece counts, weights, and dimensions.
• Review hazardous materials (HazMat) documentation for completeness and accuracy.
• Ensure all receiving documentation is complete and properly signed.
• Identify, research, and resolve shipment discrepancies.

• Accurately enter shipment information into TMW Transportation Management System.
• Maintain detailed freight and shipment records.
• Perform high-volume data entry while maintaining exceptional accuracy.
• Conduct quality reviews and make necessary corrections before billing.

• Communicate professionally with customers, drivers, operations personnel, and internal departments.
• Schedule receiving appointments via phone and email.
• Resolve freight exceptions, missing freight, documentation issues, and shipment discrepancies.
• Deliver exceptional customer service in a fast-paced logistics environment.

• Assist with freight processing and shipment tracking.
• Scan and image freight documentation using company systems.
• Support operational workflows and freight movement activities.
• Verify shipment weights, dimensions, and freight information.

• Operate handheld scanners and warehouse technology systems.
• Safely operate forklifts and material-handling equipment as needed.
• Consolidate freight onto pallets when required.
• Assist with dock and warehouse activities supporting daily operations.

• Follow all Health, Safety, Security, and Environmental (HSSE) policies and procedures.
• Maintain a safe, organized, and productive work environment.
• Collaborate with cross-functional teams to improve operational efficiency and service quality.
• Support department goals and additional assignments as needed.

• High School Diploma or GED required.
• 1-2 years of experience in shipping and receiving, warehouse operations, transportation, logistics, freight operations, administrative support, data entry, customer service, or a related field.
• Experience in the transportation, trucking, logistics, freight, warehouse, distribution, or supply chain industry preferred.
• Familiarity with Transportation Management Systems (TMS), Warehouse Management Systems (WMS), TMW, or similar logistics software.
• Experience processing Bills of Lading (BOLs), freight documentation, shipment records, and HazMat paperwork preferred.
• Experience using handheld scanners, warehouse technology, inventory management systems, and freight tracking software is a plus.
• Forklift experience and experience working in a dock, terminal, warehouse, or distribution center environment preferred.
• Strong attention to detail with the ability to maintain accuracy in a high-volume, fast-paced environment.
• Excellent organizational, multitasking, problem-solving, and time-management skills.
• Strong verbal and written communication skills with a commitment to providing exceptional customer service.
• Ability to work both independently and collaboratively within a team environment.
• Reliable attendance, strong work ethic, and commitment to workplace safety and operational excellence.

• $20.50 - $30.80 per hour, depending on experience and qualifications
• Additional $2.00 per hour Swing Shift Differential

• Medical, Dental, and Vision Insurance
• Employer-paid Life Insurance
• Employer-paid AD&D Coverage
• Short-Term and Long-Term Disability Benefits

• 401(k) with 4% Company Match

• 2 Weeks of Vacation Annually
• 7 Paid Company Holidays
• 7 Days of Sick Leave Annually

• Up to $5,250 annually in tax-free educational assistance
• Career advancement opportunities within transportation and logistics

• Annual Boot Reimbursement
• Supportive Team Environment
• Stable Long-Term Career Opportunity

Carlile Transportation is a recognized leader in transportation, logistics, and supply chain solutions throughout the Pacific Northwest and Alaska. Our success is built on a commitment to safety, customer service, teamwork, and operational excellence.

When you join Carlile, you become part of a team dedicated to keeping freight moving and supporting the communities and businesses that depend on reliable transportation services every day.

Ready to build your future with Carlile Transportation? Apply today.

Carlile Transportation is an Equal Opportunity Employer, Affirmative Action Employer, and VEVRAA Federal Contractor. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic protected by law.

Carlile Transportation participates in E-Verify and maintains a drug-free workplace.