We are looking for a Purchasing Assistant to join a manufacturing team in Milwaukee, Wisconsin in a long-term contract position. This opportunity is well suited for someone who is organized, dependable, and comfortable managing detailed purchasing and administrative work in a fast-paced environment. The role will support daily procurement operations, help maintain accurate purchasing records, and coordinate closely with vendors and internal teams. Training will be provided on company-specific procedures and systems, making this a strong fit for someone who learns quickly and works well with structure.
Responsibilities:
โข Prepare, enter, and maintain purchase orders in internal systems with a high level of accuracy.
โข Track inventory needs and material demand to help keep production schedules on course.
โข Communicate with suppliers to confirm costs, delivery timing, and order details.
โข Follow up on open orders, accelerate shipments when needed, and revise records with current pricing and delivery updates.
โข Investigate invoice mismatches and partner with vendors to correct billing issues promptly.
โข Keep vendor profiles, item records, and purchasing data organized and up to date in company systems.
โข Assist with reporting, quotation tracking, and documentation that supports purchasing decisions and inventory planning.
โข Provide day-to-day administrative and operational support to the Purchasing Manager and broader purchasing team.
โข At least 3 years of experience in purchasing, administration, inventory support, customer service, or a related business function.
โข Proficiency with Microsoft Office, especially Excel, along with strong data entry accuracy.
โข Ability to learn new software platforms and adapt to company-specific purchasing procedures.
โข Strong organizational skills with careful attention to detail and follow-through.
โข Capable of balancing multiple priorities in a busy manufacturing or operations setting.
โข Experience with purchase order processing and general purchasing activities is preferred.
โข Familiarity with M1 or similar ERP systems is helpful but not required.
โข Bilingual English/Spanish communication skills and manufacturing experience are both considered strong advantages.