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Purchasing Department Assistant Jobs in Florida (NOW HIRING)

Eastern Metal Supply

Inventory Control Clerk

Lake Worth, FL · On-site

$17 - $18/hr

The Inventory Control Clerk also provides backup support to the Purchasing Department as needed and ... Research inventory discrepancies and generate accurate inventory and rack-location reports * Assist ...

Eastern Metal Supply

Inventory Control Clerk

Lake Worth, FL · On-site

$17 - $18/hr

The Inventory Control Clerk also provides backup support to the Purchasing Department as needed and ... Research inventory discrepancies and generate accurate inventory and rack-location reports * Assist ...

Lennar

Land Purchasing Manager

Miami, FL

Land Purchasing Manager We are Lennar Lennar is one of the nation's leading homebuilders, dedicated ... other departments * Assist in the preparation of development cost estimates in coordination with ...

Lennar

Land Purchasing Manager

Miami, FL · On-site

Land Purchasing Manager We are Lennar Lennar is one of the nation's leading homebuilders, dedicated ... other departments * Assist in the preparation of development cost estimates in coordination with ...

Lennar Homes

Land Purchasing Manager

Miami, FL · On-site

Land Purchasing Manager We are Lennar Lennar is one of the nation's leading homebuilders, dedicated ... departments Assist in the preparation of development cost estimates in coordination with the land ...

MiTek, Inc.

Buyer/Planner II

Zephyrhills, FL · On-site

Be able to understand market commodity trends with associated products. * Assist in training other team members with purchasing related processes. * Collaborate with other team members and department ...

ABC COMPANIES

Purchasing Agent

Winter Garden, FL

Provide purchasing support and cross-coverage for other Purchasing Agents as needed. * Assist with departmental projects and continuous improvement initiatives. * Work collaboratively with suppliers ...

Home

Purchasing Agent

Winter Garden, FL · On-site

Provide purchasing support and cross-coverage for other Purchasing Agents as needed. * Assist with departmental projects and continuous improvement initiatives. * Work collaboratively with suppliers ...

City of Haines City

Purchasing Manager

Haines City, FL · On-site

$63K - $92K/yr

Police Department applicants will also be required to take a Polygraph Examination. All information ... Provides recommendations for contract approval to the Finance Director and City Manager. Assist in ...

City of Haines City

Purchasing Manager

Haines City, FL · On-site

$110 - $150/hr

Police Department applicants will also be required to take a Polygraph Examination. All information ... Provides recommendations for contract approval to the Finance Director and City Manager. * Assist ...

City of Haines City

Purchasing Manager

Haines City, FL · On-site

Police Department applicants will also be required to take a Polygraph Examination. All information ... Provides recommendations for contract approval to the Finance Director and City Manager. * Assist ...

City of Haines City

Purchasing Manager

Haines City, FL · On-site

$63K - $92K/yr

Police Department applicants will also be required to take a Polygraph Examination. All information ... Provides recommendations for contract approval to the Finance Director and City Manager. * Assist ...

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Purchasing Department Assistant information

What does a purchasing department assistant do?

A Purchasing Department Assistant supports the purchasing team by handling administrative tasks such as processing purchase orders, maintaining supplier records, and tracking inventory levels. They help ensure that supplies and materials are ordered and delivered on time, and assist with vendor communications. This role often includes coordinating with other departments, preparing reports, and resolving issues with shipments or invoices. Overall, they play a key part in maintaining the smooth operation of the procurement process.

What are some common challenges faced by a purchasing department assistant, and how can they be addressed?

Purchasing Department Assistants often face challenges such as managing tight deadlines, handling multiple vendor communications, and ensuring accurate order processing. Staying organized and using procurement software can help streamline tasks and reduce errors. Additionally, proactively communicating with team members and suppliers helps resolve issues quickly and maintain smooth operations. Developing strong attention to detail and time-management skills is key to thriving in this fast-paced environment.

What are the key skills and qualifications needed to thrive as a purchasing department assistant, and why are they important?

To thrive as a Purchasing Department Assistant, you need strong organizational skills, attention to detail, and basic knowledge of procurement processes, often supported by a relevant associate’s degree or administrative experience. Familiarity with procurement software, inventory management systems, and Microsoft Office tools is commonly required. Excellent communication, problem-solving abilities, and the capacity to multitask help you stand out in supporting purchasing operations. These skills and qualities are vital for ensuring accurate order processing, timely supplier coordination, and efficient workflow within the purchasing department.

What is the difference between Purchasing Department Assistant vs Procurement Coordinator?

AspectPurchasing Department AssistantProcurement Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications like APICS CPIMBachelor's degree often preferred; certifications like CPSM are common
Work EnvironmentOffice setting, supporting purchasing teamOffice environment with more strategic procurement responsibilities
Employer & Industry UsageRetail, manufacturing, logistics companiesLarge corporations, government agencies, manufacturing
Search & Comparison IntentEntry-level support role in purchasingMore involved procurement planning and vendor management

The Purchasing Department Assistant primarily provides administrative support within the purchasing team, often requiring basic credentials and focusing on day-to-day tasks. In contrast, the Procurement Coordinator handles more strategic procurement activities, requiring higher education and certifications. Both roles are common in similar industries, but the Procurement Coordinator typically has a broader scope and responsibilities.

How do you become a purchasing department assistant?

To become a purchasing department assistant, candidates typically need a high school diploma or equivalent, along with strong organizational and communication skills. Some employers prefer candidates with experience in office administration or familiarity with procurement software. Gaining knowledge of supply chain processes and obtaining relevant certifications can also improve job prospects.

How much does a purchasing department assistant earn?

A purchasing department assistant typically earns between $35,000 and $50,000 annually, depending on experience, location, and company size. Entry-level positions may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The role often involves using procurement software and supporting purchasing operations.

Is a purchasing department assistant job stressful?

A purchasing department assistant job can be stressful due to tight deadlines, managing multiple supplier relationships, and accuracy requirements in order processing. The role often involves attention to detail, organizational skills, and working under pressure, especially during high-demand periods or when resolving supply issues.

What cities in Florida are hiring for Purchasing Department Assistant jobs?

Cities in Florida with the most Purchasing Department Assistant job openings:

Purchasing Department Assistant jobs near you

PURCHASING ASSISTANT- Residential Construction

William Ryan Homes Florida, Inc.

Tampa, FL • On-site

$18 - $23.25/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 14 days ago

Job description

Description:

William Ryan Homes Tampa is seeking a detail-oriented Purchasing Assistant to support our Purchasing team in maintaining accurate product, pricing, vendor, and purchase order information. This role helps keep purchasing processes organized and moving by coordinating information between internal departments, vendors, and construction teams while maintaining accurate data in company systems.


What You'll Do

  • Prepare, review, and maintain lot-specific purchase orders and purchasing information.
  • Enter and update vendor pricing, product options, sales pricing, and cost data in company systems.
  • Coordinate with Purchasing, Construction, Sales, Accounting, and vendors to keep information accurate and current.
  • Maintain purchasing documents, specifications, pricing worksheets, and related records.
  • Assist with bid administration, vendor documentation, and contract processing.
  • Research and help resolve purchasing, cost, vendor, and invoice discrepancies.
  • Generate and review reports related to purchasing, job costs, cycle times, and purchasing performance.
  • Support onboarding and administrative processes for vendors and internal teams as needed.
  • Help ensure purchasing data, budgets, and system information are complete and accurate.

What We're Looking For

  • Strong attention to detail and organizational skills.
  • Proficiency in Microsoft Excel and Microsoft Office.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong communication and problem-solving skills.
  • Ability to work independently while collaborating with cross-functional teams.
  • Experience with purchasing, estimating, construction, or homebuilding processes is preferred.
  • Ability to read and understand construction documents and plans is a plus.

Why Join Our Team?

You'll play an important role in supporting the purchasing process from start to finish while working closely with teams across the organization. This position offers the opportunity to build skills in purchasing, vendor coordination, estimating, reporting, and construction operations in a collaborative environment.

  • Supportive and collaborative work environment.
  • Competitive Compensation
  • Full Benefits include Medical, Dental, Vision, FSA, 401k plan & more
  • Competitive Paid Time Off Policy

William Ryan Homes is an Equal Opportunity Employer.

Requirements:

Qualifications

  • Associate degree or equivalent work experience preferred.
  • Previous experience in purchasing, estimating, construction administration, or a related field preferred.
  • Experience with purchasing software, ERP systems, or homebuilding systems is a plus.