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Purchasing Assistant I Jobs in Indiana (NOW HIRING)

DPDHL

Administrative Assistant I

Jeffersonville, IN · On-site

$51K - $55K/yr

Administrative Assistant I Shift: Monday - Friday; Day Shift; 800a-430p Pay: $51,000-$55,000 ... Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.

DPDHL

Administrative Assistant I

Jeffersonville, IN · On-site

$51K - $55K/yr

Administrative Assistant I Shift: Monday - Friday; Day Shift; 800a-430p Pay: $51,000-$55,000 ... Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.

Kaiser Aluminum Corporation

Buyer I

Newburgh, IN · On-site

The Purchasing Agent I is responsible for adhering to standard purchasing practices in the ... * Assist in resolving supplier invoice discrepancies to ensure timely payment processing * Ensure ...

Dollartree

Assistant Manager I

Clermont, IN · On-site

As a Merchandise Assistant Manager at Dollar Tree, you'll join our Store Manager in leading a ... Employee Stock Purchase Program * Educational Assistance * Access to PerkSpot, an employee discount ...

Dollar Tree

Assistant Manager I

Clermont, IN · On-site

As a Merchandise Assistant Manager at Dollar Tree, you'll join our Store Manager in leading a ... Employee Stock Purchase Program * Educational Assistance * Access to PerkSpot, an employee discount ...

Tomwoodnissan

F&I Manager

Indianapolis, IN · On-site

Maintain high customer satisfaction and trust throughout the purchase journey. Deal Structuring ... * Assist in coaching sales consultants on effective handoffs and deal preparation. * Monitor F&I ...

Ollie's

Retail Assistant Store Manager

Fort Wayne, IN · On-site

$16.25 - $22/hr

BE CARING - How do I treat others with courtesy, dignity, and respect? * BE VALUE OBSESSED - Live ... Ollie's purchases. * Vast array of voluntary benefits. The Assistant Team Leader provides ...

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Purchasing Assistant I information

What is a purchasing assistant I?

A Purchasing Assistant I is an entry-level administrative professional who supports the purchasing or procurement department within an organization. Their responsibilities typically include processing purchase orders, maintaining records of supplies and inventory, communicating with vendors, and assisting with price comparisons. They help ensure that materials and products are ordered efficiently and delivered on time. This role often serves as a stepping stone to more advanced purchasing or supply chain positions, requiring strong attention to detail, organization, and communication skills.

What are the key skills and qualifications needed to thrive as a purchasing assistant I?

To thrive as a Purchasing Assistant I, you need strong organizational skills, attention to detail, and a basic understanding of procurement or supply chain processes, often requiring a high school diploma or equivalent. Familiarity with purchasing software, inventory management systems, and Microsoft Office tools is typically expected. Effective communication, problem-solving abilities, and a collaborative attitude are crucial soft skills for working with vendors and internal teams. These skills ensure accurate order processing, timely procurement, and smooth coordination, which are vital for supporting efficient business operations.

What are some common challenges purchasing assistant I professionals face in managing supplier relationships?

Purchasing Assistant I professionals often encounter challenges such as coordinating with multiple suppliers to ensure timely deliveries, managing discrepancies between orders and invoices, and maintaining positive communication to resolve issues quickly. Balancing cost-effectiveness with quality requirements can also be demanding, especially when working with tight budgets or urgent timelines. Strong organizational and negotiation skills are essential for overcoming these challenges and supporting the procurement team's goals.

What is the difference between Purchasing Assistant I vs Purchasing Coordinator?

AspectPurchasing Assistant IPurchasing Coordinator
CredentialsHigh school diploma; some roles may require basic certificationsHigh school diploma; often requires additional certifications or training
Work EnvironmentOffice setting, supporting procurement teamOffice environment, managing procurement processes
Employer & Industry UsageCommon in manufacturing, retail, and logisticsUsed in similar industries, often with more responsibility
Search & Comparison IntentOften searched by entry-level job seekers or those comparing rolesCompared for roles with increased responsibilities in procurement

The main difference between Purchasing Assistant I and Purchasing Coordinator lies in responsibility level. Purchasing Assistant I typically handles basic support tasks, while Purchasing Coordinator manages more complex procurement activities. Both roles require similar credentials and are found in similar industries, but the Coordinator position usually involves greater coordination and decision-making responsibilities.

What cities in Indiana are hiring for Purchasing Assistant I jobs?

Cities in Indiana with the most Purchasing Assistant I job openings:

Purchasing Assistant I jobs near you

Administrative Assistant I

Indianapolis, IN

Specialty Coating Systems
Medical Equipment and Supplies Manufacturing • 201 - 500 employees
Learn more about Specialty Coating Systemsexternal

$17.25 - $23.25/hr

Full-time

Posted 7 days ago

Job description

The Administrative Assistant I provides and/or performs a combination of the following services: shipping support, receptionist, data entry, and administrative assistant.  Depending on the needs of the business unit, the array of assigned tasks and responsibilities may vary widely from site to site.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Adhere to plant and corporate safety policies.
  • Answers telephone and provides information to callers or routes calls to appropriate official.  May have (frequent) communication with customers and/or vendors, as assigned.
  • Assist in other areas or perform other duties as required by fluctuating business needs.
  • Assist with event and catering planning, keep conference room and kitchenette in neat appearance and stocked with goods
  • Follows processes, work instructions, MSP’s and other written and/or verbal instructions.
  • Identify opportunities and support continuous improvement / corrective action activity.
  • Maintains supply of HR forms in breakroom, monitors bulletin board displays in break room
  • Performs data entry into various business systems, such as MRP/ERP systems and / or quality management systems.
  • Responds to and takes appropriate action with email correspondence both internal and external to SCS.

ADDITIONAL FUNCTIONS AND RESPONSIBILITIES:

  • Compile and assign job packet (customer process/runsheet/etc) to incoming product.
  • Coordinate international shipments, overnight shipments,
  • Create packing slips, invoices, shipping labels, certificates of compliance, air bills, and export papers.
  • Identify and help resolve discrepancies between receipts and documentation.
  • Keeps shipping software programs up to date.
  • Maintains a neat and orderly work area.
  • Provide Order Entry support to a second site.
  • May coordinate Service Award and/or SC Logo Clothing/Company Store Program
  • May maintain inventory of shipping and packaging materials and supplies.
  • May perform procurement functions such as internal orders, Purchase Requisition placement, order tracking, inventory, etc.

EDUCATION, CERTIFICATES, LICENSES, REGISTRATIONS AND/OR EXPERIENCE:

High school diploma or general education degree (GED) and minimum three years related experience or an associate’s degree and one year related experience.

BASIC SKILLS:

  • Able to accurately complete standard forms and spreadsheets compliant to quality procedures.
  • Able to comprehend basic written and verbal instructions.
  • Able to interact professionally with customers, vendors, and all layers of the organization.
  • Able to perform basic math functions.  
  • Able to solve problems and make decisions quickly.  Rapidly analyze the downstream impact of such decisions, and know when to seek advice/guidance from others.
  • Able to speak, read and write grammatically correct English.
  • Able to type efficiently and accurately
  • Able to write reports, memos and any other business correspondence.    
  • Possesses exceptional customer service skills.
  • Possesses high ethical standards and ability to maintain confidentiality
  • Possesses well-developed communication, organizational and interpersonal skills.  
  • Presents a professional attitude and handles confidential information according to non-disclosure guidelines
  • Presents professional demeanor and appearance as to greet external visitors and customers
  • Proficient in MSWord, MS Excel, and MS PowerPoint.
  • Self-motivated and able to work independently with limited supervision.
  • Well organized and detail oriented.  Demonstrates a high level of accuracy when compiling or recording data and composing reports.

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