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Purchasing Admin Assistant Jobs in Markham, ON (NOW HIRING)

FNZ

Executive Assistant

Toronto, ON · Hybrid

Process procurement requests and manage purchase orders as required. * Reconcile monthly corporate ... Contribute to crosscover within the Admin team, ensuring continuity of support during periods of ...

goeasy

Third Party Collections Administrator

Mississauga, ON · Hybrid

CA$40K - CA$43K/yr

Compile agency performance data, maintain scorecards and key performance metrics, and assist with ... Leverage our RRSP match and Employee Share Purchase Plan programs. * State of the art office, with ...

City of Toronto

ACCOUNTING ASSISTANT 3

Toronto, ON · On-site

CA$38.20 - CA$41.70/hr

Finance, Accounting & Purchasing * Division & Section: Policy, Planning, Finance & Admin, PPF&A Financial Management * Work Location: 9 Leslie Street, Island FP 446 Lakeshore Ave, 150 Disco Road, and ...

Export Packers

Procurement Assistant

Brampton, ON · On-site

CA$55K - CA$70K/yr

Role Summary The Procurement Administrator will be responsible for providing general administration support to the Procurement Team in relation to raising purchase orders, document storage, data ...

goeasy

Insolvency Administrator

Mississauga, ON

CA$40K - CA$42K/yr

A day in the life of a Insolvency Administrator: * Manage and process Debt Management Program ... inquires and purchase requisitions and 3rd party vendor remittance requisitions. * Assist and ...

goeasy

Insolvency Administrator

Mississauga, ON

A day in the life of a Insolvency Administrator: * Manage and process Debt Management Program ... inquires and purchase requisitions and 3rd party vendor remittance requisitions. * Assist and ...

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Purchasing Admin Assistant information

What is a purchasing admin assistant?

Purchasing Admin Assistants are professionals who support the procurement or purchasing department of an organization. Their main responsibilities include processing purchase orders, maintaining records of goods ordered and received, communicating with suppliers, and assisting with inventory management. They also help ensure that purchasing procedures are followed and may handle administrative tasks like filing, data entry, and preparing reports. Their work is essential for keeping the supply chain running smoothly and ensuring that materials and products are acquired efficiently.

What are the typical daily responsibilities of a purchasing admin assistant, and how does this role support the purchasing team?

A Purchasing Admin Assistant typically handles a variety of administrative tasks to ensure the smooth operation of the purchasing department. Daily responsibilities include processing purchase orders, maintaining supplier records, tracking deliveries, and assisting with invoice reconciliation. The role often involves communicating with vendors to confirm order details and resolve discrepancies, as well as coordinating with internal teams to understand inventory needs. By managing documentation and providing timely updates, the Purchasing Admin Assistant plays a key role in supporting the purchasing team and keeping procurement activities on track.

What are the key skills and qualifications needed to thrive as a purchasing admin assistant, and why are they important?

To thrive as a Purchasing Admin Assistant, you need strong organizational skills, attention to detail, and knowledge of basic procurement processes, often supported by a high school diploma or equivalent. Familiarity with procurement software, ERP systems, and Microsoft Office Suite is typically required. Excellent communication, time management, and problem-solving abilities help you effectively coordinate with vendors and internal teams. These skills are crucial for ensuring smooth purchasing operations, cost efficiency, and accurate record-keeping within the organization.

What is the difference between Purchasing Admin Assistant vs Purchasing Coordinator?

AspectPurchasing Admin AssistantPurchasing Coordinator
ResponsibilitiesAdministrative support, order processing, data entryOversees procurement processes, supplier communication, order management
CredentialsHigh school diploma, basic computer skillsSimilar credentials, often with some procurement training
Work EnvironmentOffice setting, administrative tasksOffice environment, procurement and supplier interactions
Industry UsageCommon in retail, manufacturing, logisticsUsed in manufacturing, construction, supply chain management

The Purchasing Admin Assistant primarily handles administrative tasks related to purchasing, while the Purchasing Coordinator manages procurement processes and supplier relations. Both roles require similar credentials and are vital in supply chain operations, but the Coordinator role involves more strategic oversight and communication with vendors.

How much does a purchasing admin assistant earn?

A purchasing admin assistant typically earns between $25,000 and $45,000 annually, depending on experience, location, and industry. Entry-level roles may start lower, while experienced assistants with certifications or specialized skills can earn higher salaries. The job often involves using procurement software and supporting supply chain operations.

What are popular job titles related to Purchasing Admin Assistant jobs in Markham, ON?

For Purchasing Admin Assistant jobs in Markham, ON, the most frequently searched job titles are:

What job categories do people searching Purchasing Admin Assistant jobs in Markham, ON look for?

The top searched job categories for Purchasing Admin Assistant jobs in Markham, ON are:

What cities near Markham, ON are hiring for Purchasing Admin Assistant jobs?

Cities near Markham, ON with the most Purchasing Admin Assistant job openings:

Purchasing Admin Assistant jobs near you
Infographic showing various Purchasing Admin Assistant job openings in Markham, ON as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 4% Hybrid, and 2% Remote job distribution.

Executive Assistant

FNZ

Toronto, ON • Hybrid

Full-time

Re-posted 11 days ago

Job description

Role Description

This role is to provide high-level executive and administrative support to the Group Head of North America and Group Head of Commercial and sits within the Support Services Team. The role is critical to enabling the executive to operate effectively across a fast-paced, global organisation while delivering exceptional support to internal and external stakeholders.

This role requires managing complex calendars, coordinating high-priority meetings and events across multiple time zones, and supporting the preparation of presentations, reports, and communications. Acting as a key point of contact for the executive, this EA will maintain confidentiality, anticipate needs, and ensure seamless day-to-day operations.

As a key member of the Support Services Team, the EA will work both independently and collaboratively to provide outstanding executive support. The role requires close interaction with senior leaders, global teams, and external clients to ensure activities are executed efficiently and professionally. This role demands exceptional organisational skills, proactive problem-solving, and the ability to thrive in a dynamic and highly visible environment.

The ideal candidate is a polished professional with experience supporting senior executives, demonstrating sound judgement, strong communication skills, and the ability to manage competing priorities with professionalism, discretion, and attention to detail.

Specific Role Responsibilities

Executive & Administrative Support

  • Provide comprehensive administrative support to multiple Senior Leaders, including complex diary management across time zones.
  • Develop a strong understanding of executives' priorities, workload and working styles in order to provide anticipatory and effective support.
  • Build familiarity with executives' internal and external stakeholders and support their broader leadership teams as required.
  • Screen, prioritise and manage executive email inboxes, including drafting and responding to emails where appropriate.
  • Organise, manage and maintain key documents, files and records.

Meetings & Governance Support

  • Support executive and leadership meetings as required, including preparation and distribution of agendas, papers, minutes and action logs.
  • Proactively track meeting actions, follow up with owners and provide meaningful updates to executives.
  • Support onsite or virtual Board and senior leadership meetings as required, including preparation and coordination.
  • Arrange complex domestic and international travel for executives in line with FNZ travel policies and internal processes.
  • Process procurement requests and manage purchase orders as required.
  • Reconcile monthly corporate credit card statements and process business and approved personal expenses for executives (including, where applicable, NonExecutive Directors).

Wider Administrative & Team Support

  • Provide flexible administrative support outside of core executive coverage, including adhoc tasks and projects as required to support business needs.
  • Support the effective daytoday running of the office environment where required, working closely with local and global Support Services teams.
  • Contribute to crosscover within the Admin team, ensuring continuity of support during periods of leave or peak demand.
  • Complete mandatory Risk, Compliance and other required FNZ training.

Continuous Improvement & Use of AI

  • Actively leverage AI-enabled tools (e.g. Microsoft Copilot and other FNZapproved technologies) to improve administrative processes, productivity and quality of output.
  • Identify opportunities to streamline workflows, improve documentation and reduce manual effort across executive support and team processes.
  • Share best practices and learning with the wider Support Services and Admin community.

Travel, Expenses & Procurement

  • Arrange complex domestic and international travel for executives in line with FNZ travel policies and internal processes.
  • Process procurement requests and manage purchase orders as required.
  • Reconcile monthly corporate credit card statements and process business and approved personal expenses for executives (including, where applicable, NonExecutive Directors).

Wider Administrative & Team Support

  • Provide flexible administrative support outside of core executive coverage, including adhoc tasks and projects as required to support business needs.
  • Support the effective daytoday running of the office environment where required, working closely with local and global Support Services teams.
  • Contribute to crosscover within the Admin team, ensuring continuity of support during periods of leave or peak demand.
  • Complete mandatory Risk, Compliance and other required FNZ training.

Continuous Improvement & Use of AI

  • Actively leverage AI-enabled tools (e.g. Microsoft Copilot and other FNZapproved technologies) to improve administrative processes, productivity and quality of output.
  • Identify opportunities to streamline workflows, improve documentation and reduce manual effort across executive support and team processes.
  • Share best practices and learning with the wider Support Services and Admin community.

Experience required

  • Minimum of 5 years' experience in an Executive Assistant role, ideally supporting multiple senior stakeholders.

  • Experience within a financial services, fintech or technology-driven environment would be advantageous.

  • Demonstrated ability to work effectively across time zones and support senior leaders remotely.

  • Highly organised, proactive and detailfocused, with a strong service mindset and high standards of delivery.

  • Comfortable working independently, taking initiative and managing competing priorities in a fastpaced, deliveryfocused environment.

  • Strong relationshipbuilding skills, with the ability to interact confidently with senior stakeholders, team members and service providers.

  • Flexible and adaptable, with willingness to support a broad range of administrative tasks outside of core executive coverage.

  • Strong problemsolving skills, able to respond calmly and logically to changing priorities.

  • High level of discretion and understanding of confidentiality requirements.

  • Strong written and verbal communication skills.

  • Advanced working knowledge of Microsoft Word, Excel, PowerPoint and Outlook; familiarity with AIenabled productivity tools is strongly preferred.

  • Selfdirected, deliveryfocused and committed to continuous improvement.


About FNZ


FNZ is committed to opening up wealth so that everyone, everywhere can invest in their future on their terms. We know the foundation to do that already exists in the wealth management industry, but complexity holds firms back.


We created wealth's growth platform to help. We provide a global, end-to-end wealth management platform that integrates modern technology with business and investment operations. All in a regulated financial institution.


We partner with the world's leading financial institutions, with over US$2.5 trillion in assets on platform (AoP).
Together with our clients, we empower nearly 30 million people across all wealth segments to invest in their future.


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