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Purchaser Assistant Jobs in Tennessee (NOW HIRING)

STI

Administrative Services Assistant

Nashville, TN · On-site

Job Title - Administrative Services Assistant Location: Nashville, TN/On-Site Duration: 3+ Months ... Review Workbooks weekly to determine Reimbursable purchases. * Update spreadsheets for internal and ...

AmNet Services, Inc.

Assistant-Network - II

Nashville, TN

$40K - $46K/yr

Whites Creek-TN-USA Assistant Network is responsible for providing support to the network field ... NOC, Accounts Payable, Purchasing, Xpercom, IT etc. Minimum AA degree or equivalent. Must be highly ...

AmNet Services, Inc.

$39K - $45K/yr

Whites Creek-TN-USA Assistant Network is responsible for providing support to the network field ... NOC, Accounts Payable, Purchasing, Xpercom, IT etc. Minimum AA degree or equivalent. Must be highly ...

Naifeh's Covington

Front End Manager

Covington, TN · On-site

Alcohol and tobacco sales WIC/EWIC processing Debit/Credit/EBT/Gift Card transactions Tax exempt purchases Assist in maintaining inventory levels for front-end merchandise, candy racks, and customer ...

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Purchaser Assistant information

What is a purchaser assistant?

A Purchaser Assistant is a professional who supports the purchasing or procurement department of a company. They are responsible for assisting with sourcing suppliers, processing purchase orders, maintaining inventory records, and ensuring timely delivery of goods and materials. Purchaser Assistants also help with administrative tasks, such as data entry, invoice processing, and communicating with vendors. Their role is essential in helping the purchasing team operate efficiently and in keeping the supply chain running smoothly.

What are the key skills and qualifications needed to thrive as a purchaser assistant?

To thrive as a Purchaser Assistant, you need strong organizational skills, attention to detail, and a basic understanding of procurement processes, usually supported by a degree in business or related field. Familiarity with procurement software, inventory management systems, and Microsoft Excel is typically required. Excellent communication, teamwork, and problem-solving abilities help you build relationships with vendors and manage multiple tasks efficiently. These skills ensure accurate order processing, cost-effective purchasing, and smooth supply chain operations.

What are some common challenges a purchaser assistant faces when supporting the procurement process?

A Purchaser Assistant often encounters challenges such as managing multiple supplier communications simultaneously, ensuring timely delivery of goods, and maintaining accurate records in procurement systems. Balancing urgent requests from various departments while adhering to budget constraints and company policies can also be demanding. Effective organizational skills, attention to detail, and the ability to prioritize tasks are essential to overcome these challenges and support the purchasing team efficiently.

What are the most commonly searched types of Purchaser jobs in Tennessee?

The most popular types of Purchaser jobs in Tennessee are:

Purchaser Assistant jobs near you

Executive Assistant

Meharry Medical College

Nashville, TN • On-site

Full-time

Re-posted 11 days ago

Job description

The Executive Assistant to the Senior Vice President for Institutional Advancement provides high-level, complex, and confidential administrative and operational support to the Senior Vice President and the Division of Institutional Advancement. This role serves as a central coordinating point for advancement operations, supporting fundraising, donor engagement, and strategic initiatives.
Essential Functions (Principal Duties and Job Responsibilities):
  • Provide comprehensive administrative support including calendar management, meeting coordination, and correspondence.
  • Draft, edit, and proofread reports, presentations, and communications.
  • Prepare agendas, briefing materials, and meeting summaries.
  • Manage records, contracts, and agreements.
  • Schedule and coordinate monthly team meetings, including preparing presentations and materials.
  • Coordinate bi-weekly departmental leadership meetings, including agenda development, materials preparation, and follow-up.
  • Coordinate travel arrangements and reimbursements.
  • Coordinate fundraising, donor engagement, and advancement initiatives.
  • Provide campaign assistance, including support for comprehensive and capital campaigns.
  • Schedule donor meetings, campus visits, and events.
  • Prepare donor briefing materials and track follow-ups.
  • Support execution of advancement events, including occasional evening and weekend work.
  • Collaborate with internal departments and external partners.
  • Provide excellent customer service to donors and stakeholders.
  • Manage cross-functional projects and timelines.
  • Improve workflows and operational efficiency.
  • Assist with budgeting and financial tracking; support management of a $3.5M budget.
  • Prepare financial reports and materials for leadership.
  • Prepare executive-level presentations, including materials for budget hearings.
  • Process purchase requisitions, vendor contracts, and payments using Workday.
  • Manage departmental purchasing processes.
  • Coordinate new vendor setup and onboarding for the department.
  • Ensure compliance with institutional and financial policies.
  • Utilize Raiser's Edge for donor and gift tracking.
  • Ensure data accuracy and reporting support.
  • Proficient in Workday (requisitions, purchasing, vendor management, and financial processing).

Knowledge, Skills and Abilities Required:
  • Working knowledge of executive-level administrative support functions
  • Knowledge of office operations and business processes.
  • Basic knowledge of budgeting and financial tracking.
  • Knowledge of procurement processes.
  • Familiarity with standard office systems.
  • Strong organizational and time-management skills.
  • Effective communication skills.
  • Proficiency in Microsoft Office Suite.
  • Attention to detail.
  • Problem-solving skills.
  • Maintain confidentiality.
  • Work independently and collaboratively.
  • Adapt to changing priorities.
  • Build effective internal & external relationships

Education and Experience Required:
  • Bachelor's degree preferred or equivalent experience.
  • Minimum 5+ years of relevant experience.

Equal Employment Opportunity Statement
Meharry Medical College complies with Title IX and is an affirmative action employer. Candidates will be considered for employment without discrimination for an non-merit reason such as race, color, national origin, sex, religion, age, handicap or veteran status.

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