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Public Programs Assistant Jobs in Virginia (NOW HIRING)

U.S. Comm For Refuge

Program Assistant

Arlington, VA · On-site

$43K - $54K/yr

REQUIREMENTS * Associate's degree in Business Administration, Public Administration, Data ... Experience supporting grant-funded or contract programs and reporting requirements is a plus.

U.S Comm for Refuge

Program Assistant

Arlington, VA · On-site

$42K - $54K/yr

REQUIREMENTS * Associate's degree in Business Administration, Public Administration, Data ... Experience supporting grant-funded or contract programs and reporting requirements is a plus.

GovernmentJobs.com

Licensed Program Assistant

Sterling, VA · On-site

$37K - $47K/yr

... public service. At Loudoun County, we bring together talented professionals from all backgrounds to ... We collaborate to deliver programs and community services that provide social, personal, economic ...

Austintexas

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

About This Position Assistant Director, Austin Public Library Purpose: Under the direction of the ... Ensures that high quality and engaging programs are developed and presented for customers of all ...

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Public Programs Assistant information

What does a public programs assistant do?

A Public Programs Assistant helps plan, organize, and implement educational and community programs at institutions such as museums, libraries, or cultural centers. They support program logistics, assist with event setup, communicate with participants, and help promote activities to the public. This role often involves working closely with program coordinators and other staff to ensure events run smoothly and participants have a positive experience.

What skills and qualifications are needed to be a public programs assistant?

To thrive as a Public Programs Assistant, you need strong organizational skills, attention to detail, and a background in event planning or public administration, often supported by a relevant degree. Familiarity with event management software, digital communication platforms, and basic office applications is typically required. Excellent interpersonal, communication, and teamwork skills help you engage audiences and collaborate effectively with colleagues and community partners. These abilities are essential to ensure smooth program delivery, positive participant experiences, and successful achievement of organizational goals.

What are common challenges faced by public programs assistants, and how can they be addressed?

Public Programs Assistants often juggle multiple tasks, such as coordinating event logistics, communicating with participants, and supporting program evaluation. A common challenge is managing tight deadlines while ensuring all program details run smoothly. Effective organization, clear communication, and adaptability are key to overcoming these challenges. Collaborating closely with team members and seeking feedback can also help ensure successful program execution and continuous improvement.

What is the difference between Public Programs Assistant vs Community Outreach Coordinator?

AspectPublic Programs AssistantCommunity Outreach Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree often preferred; background in communications or social sciences
Work EnvironmentNonprofit organizations, government agencies, cultural institutionsNonprofits, community organizations, government agencies
Employer & Industry UsageSupports public programs, assists with event planning, and administrative tasksDevelops outreach strategies, builds community relationships, promotes programs

While both roles involve engaging with the public and supporting community initiatives, the Public Programs Assistant typically focuses on administrative support and event assistance, whereas the Community Outreach Coordinator actively develops outreach strategies and builds community partnerships. Both positions are vital in public service and nonprofit sectors, but they differ in scope and responsibilities.

What are the most commonly searched types of Public Programs jobs in Virginia?

The most popular types of Public Programs jobs in Virginia are:

What cities in Virginia are hiring for Public Programs Assistant jobs?

Cities in Virginia with the most Public Programs Assistant job openings:

Public Programs Assistant jobs near you
Infographic showing various Public Programs Assistant job openings in Virginia as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 18% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution.

Program Assistant

U.S. Comm For Refuge

Arlington, VA • On-site

$43K - $54K/yr

Other

Posted 7 days ago

Job description

The U.S. Committee for Refugees and Immigrants (USCRI), established in 1911, is a nongovernmental, not-for-profit international organization dedicated to addressing the needs and rights of refugees and immigrants. USCRI, working with nearly 200 affiliates, provides legal, social, and health services to refugees, unaccompanied migrating children, trafficking survivors, and other immigrants in all 50 states, El Salvador, Honduras, Kenya, and Mexico. USCRI advocates for the rights of refugees and immigrants both nationally and globally, helping to drive humanitarian policies, practices, and law. To learn more about our work, please visit our website at www.refugees.org.
OVERVIEW
The Program Assistant provides administrative and operational support with a strong emphasis on data management, reporting, and program coordination. This position is responsible for maintaining data integrity, supporting program tracking and performance measurement, preparing reports and dashboards, and ensuring accurate documentation of program activities. The Program Assistant collaborates with internal stakeholders to support efficient program operations and informed decision-making.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Program Support and Coordination
  • Coordinate and support program orientations, trainings, and informational sessions related to program goals, services, and participant requirements.
  • Assist with scheduling, logistics, and preparation of materials for program activities, meetings, trainings, and stakeholder engagements.
  • Support communication between program staff, participants, partners, and external stakeholders.
  • Maintain accurate program records, participant information, and activity documentation within data management and tracking systems.
  • Assist in tracking program activities, deliverables, deadlines, and follow-up actions to ensure timely completion.
  • Provide administrative support for program implementation and ongoing operations.
Program Administration and Data Support
  • Prepare, organize, and maintain electronic and physical program files, records, and supporting documentation.
  • Coordinate the collection, organization, and verification of program data from multiple sources.
  • Assist with the preparation of reports, presentations, summaries, and other program materials for internal and external stakeholders.
  • Support the maintenance of data tracking systems and ensure information is entered accurately and timely.
  • Monitor reporting timelines and assist in meeting contractual, grant, and organizational reporting requirements.
  • Assist program staff in gathering supporting documentation for audits, monitoring activities, and program reviews.
  • Draft routine correspondence, forms, and administrative documents related to program operations.
Data Collection, Reporting, and Quality Assurance
  • Maintain accurate program data and documentation in compliance with organizational policies, grant requirements, and contractual obligations.
  • Assist with data collection, validation, quality assurance, analysis, and reporting activities.
  • Generate routine and ad hoc reports, dashboards, and program status updates as requested by supervisors and leadership.
  • Monitor data quality and identify discrepancies, missing information, or reporting issues; coordinate corrective actions as needed.
  • Support the tracking of program outcomes, performance measures, and key performance indicators (KPIs).
  • Ensure confidentiality, security, and proper handling of sensitive participant and program information.
  • Assist with continuous improvement efforts by identifying opportunities to enhance data collection, reporting processes, and program effectiveness.
  • Support program performance monitoring by maintaining accurate records and providing timely data for decision-making and evaluation purposes.
All of the above duties and responsibilities are essential job functions. All job duties indicated are not be considered an exhaustive statement and other job-related duties may be assigned as required by the supervisor(s).
REQUIREMENTS
  • Associate's degree in Business Administration, Public Administration, Data Management, Information Systems, Social Sciences, or a related field required; Bachelor's degree preferred.
  • Minimum of 1-3 years of experience providing administrative, program, data management, or operational support in a nonprofit, government, or legal services environment.
  • Experience maintaining databases, tracking systems, or case/program management systems preferred.
  • Experience supporting grant-funded or contract programs and reporting requirements is a plus.
  • Strong proficiency in Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
  • Experience working with databases, CRM systems, or data management platforms, legal data management platforms preferred.
  • Ability to collect, validate, organize, and maintain large volumes of data with a high degree of accuracy.
  • Experience generating reports, dashboards, and program performance summaries.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Demonstrated support for organizational values by exhibiting respect for others, maintaining confidential information, and fostering an appreciation for a multicultural workplace.
Preferred Qualifications
  • Experience working with immigration law programs and/or legal service organizations.
PHYSICAL DEMANDS
  • To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Such accommodations must be requested by the applicant to be considered.
ADDITIONAL NOTES
  • Please submit a resume with a cover letter describing your interest and qualifications with your online application.
  • References will be required at time of the final interview.
  • No telephone calls please. Position will remain open until filled.
  • Work Location: In-person.

EQUAL EMPLOYMENT OPPORTUNITY
U.S. Committee for Refugees and Immigrants is an equal opportunity employer. We maintain a policy of equal employment opportunity without regard to race, color, national origin, ancestry, religion, sex, sexual orientation, gender identity, domestic partnership status, marital status, physical or mental disability, AIDS/HIV status, age, political affiliation, genetic information, veteran status or any other characteristic protected by applicable law.

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