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Public Programs Assistant Jobs in California (NOW HIRING)

University of San Diego

Program Assistant

San Diego, CA · On-site

$22.82 - $24/hr

Program Assistant Posting #: 5686 Position Status: Full-time temporary Location: San Diego Position ... from general public about all courses, programs and activities of Professional and Continuing ...

University of San Diego

Program Assistant

San Diego, CA · On-site

$39K - $50K/yr

Program Assistant Posting #: 5686 Position Status: Full-time temporary Location: San Diego Position ... from general public about all courses, programs and activities of Professional and Continuing ...

University of San Diego

Program Assistant

San Diego, CA · On-site

$39K - $50K/yr

Program Assistant Apply now Posting #: 5686 Position Status: Full-time temporary Location: San ... from general public about all courses, programs and activities of Professional and Continuing ...

University of South Carolina

Program Assistant

Los Angeles, CA · On-site

$41K - $52K/yr

... Public Employee Benefit Authority (PEBA), offers temporary employees expected to work at least 30 ... programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant ...

GovernmentJobs.com

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a ... This position offers a dynamic, field-based environment where your work helps protect public health ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$41K - $52K/yr

Temporary Program Assistant The City of Pleasanton is excited to announce an opportunity for a ... This position offers a dynamic, field-based environment where your work helps protect public health ...

City of Pleasanton

TEMP - Program Assistant

Pleasanton, CA · On-site

$16.90 - $40/hr

The City of Pleasanton is excited to announce an opportunity for a dedicated individual to join our team as a Temporary Program Assistant in the Public Works Department, Utilities Division. In this ...

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Public Programs Assistant information

What does a public programs assistant do?

A Public Programs Assistant helps plan, organize, and implement educational and community programs at institutions such as museums, libraries, or cultural centers. They support program logistics, assist with event setup, communicate with participants, and help promote activities to the public. This role often involves working closely with program coordinators and other staff to ensure events run smoothly and participants have a positive experience.

What skills and qualifications are needed to be a public programs assistant?

To thrive as a Public Programs Assistant, you need strong organizational skills, attention to detail, and a background in event planning or public administration, often supported by a relevant degree. Familiarity with event management software, digital communication platforms, and basic office applications is typically required. Excellent interpersonal, communication, and teamwork skills help you engage audiences and collaborate effectively with colleagues and community partners. These abilities are essential to ensure smooth program delivery, positive participant experiences, and successful achievement of organizational goals.

What are common challenges faced by public programs assistants, and how can they be addressed?

Public Programs Assistants often juggle multiple tasks, such as coordinating event logistics, communicating with participants, and supporting program evaluation. A common challenge is managing tight deadlines while ensuring all program details run smoothly. Effective organization, clear communication, and adaptability are key to overcoming these challenges. Collaborating closely with team members and seeking feedback can also help ensure successful program execution and continuous improvement.

What is the difference between Public Programs Assistant vs Community Outreach Coordinator?

AspectPublic Programs AssistantCommunity Outreach Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree often preferred; background in communications or social sciences
Work EnvironmentNonprofit organizations, government agencies, cultural institutionsNonprofits, community organizations, government agencies
Employer & Industry UsageSupports public programs, assists with event planning, and administrative tasksDevelops outreach strategies, builds community relationships, promotes programs

While both roles involve engaging with the public and supporting community initiatives, the Public Programs Assistant typically focuses on administrative support and event assistance, whereas the Community Outreach Coordinator actively develops outreach strategies and builds community partnerships. Both positions are vital in public service and nonprofit sectors, but they differ in scope and responsibilities.

What are the most commonly searched types of Public Programs jobs in California?

The most popular types of Public Programs jobs in California are:

What cities in California are hiring for Public Programs Assistant jobs?

Cities in California with the most Public Programs Assistant job openings:

Public Programs Assistant jobs near you
Infographic showing various Public Programs Assistant job openings in California as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, and 2% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

COUNCIL OFFICE SPECIALIST (PRINCIPAL COUNCIL EXECUTIVE ASSISTANT TO VICE MAYOR MAI)

City of Irvine, CA

Irvine, CA • On-site

$26.40 - $39.06/hr

Full-time

Posted 10 days ago

Job description

Do you have the desire to make a meaningful impact in a vibrant and diverse community? Join a collaborative workforce committed to serving the City of Irvine.
Pay Range:
$26.40 - $39.06 Hourly
About the Opportunity:
DEADLINE TO SUBMIT APPLICATIONS IS AUGUST 31, 2026, AT 11:59 P.M.
Council Office Specialist (Principal Council Executive Assistant*)
Office of the Vice Mayor - City of Irvine
Position Summary
The Council Office Specialist serves as the operational backbone of the Office of the Vice Mayor, providing executive-level administrative support while fostering meaningful relationships throughout the Irvine community.
This position combines executive coordination, constituent services, community outreach, event planning, and digital communications. The ideal candidate is highly organized, detail-oriented, and passionate about public service, with the ability to balance multiple priorities in a fast-paced environment while representing the Office of the Vice Mayor with professionalism, discretion, and integrity.
Primary Responsibilities
Executive Support & Office Operations
  • Manage executive calendars, scheduling priorities, meetings, travel, and public appearances.
  • Coordinate meetings with residents, businesses, nonprofit organizations, City departments, and regional partners.
  • Prepare executive correspondence, agendas, presentations, reports, briefing materials, and talking points.
  • Maintain confidential office records, constituent databases, event files, and administrative documentation.
  • Coordinate office communications, including email and phone correspondence.
  • Support office purchasing, reimbursements, and general administrative functions.
  • Coordinate with City departments to ensure timely follow-up on projects and constituent requests.

Find additional information in the Principal Council Executive Assistant job description.
Community Engagement & Constituent Services
  • Build and maintain strong relationships with neighborhood associations, schools, businesses, nonprofit organizations, faith communities, youth organizations, senior groups, and community leaders.
  • Respond promptly and professionally to constituent inquiries while coordinating service requests through resolution.
  • Represent the Office of Vice Mayor Mai at community meetings and events when appropriate.
  • Monitor community priorities, identify emerging issues, and recommend opportunities for partnerships and outreach.
  • Deliver exceptional customer service while exercising sound judgment, discretion, and professionalism.

Event Planning & Community Programs
  • Plan and coordinate community events from concept through execution.
  • Manage invitations, RSVP tracking, vendor coordination, volunteer coordination, event logistics, setup, day-of operations, and post-event follow-up.
  • Prepare event briefings, schedules, and supporting materials.
  • Ensure every event reflects the professionalism and service standards of the Office of the Vice Mayor.

Communications & Social Media
  • Manage office communications across email, phone, and social media platforms.
  • Create engaging digital content promoting City initiatives, community programs, and public events.
  • Coordinate social media calendars and assist with online community engagement.
  • Assist with newsletters, presentations, marketing materials, and community outreach campaigns.

Core Skills
  • Executive & Calendar Management
  • Community Engagement & Public Outreach
  • Event Planning & Logistics
  • Social Media Management & Digital Communications
  • Constituent Services & Customer Relations
  • Executive Correspondence & Briefing Materials
  • Public Relations & Stakeholder Engagement
  • Project & Office Coordination
  • Relationship Building
  • Time Management & Organization
  • Multitasking & Problem Solving
  • Professionalism & Confidentiality
  • Team Collaboration & Leadership
  • Public Speaking & Community Relations

Technical Skills
  • Microsoft Word
  • Microsoft Excel
  • Microsoft PowerPoint
  • Microsoft Outlook
  • Google Workspace
  • Calendar Management
  • Data Entry & Record Management
  • CRM & Constituent Database Management
  • Social Media Platforms (Facebook, Instagram, LinkedIn, X)
  • Canva
  • Zoom & Microsoft Teams

Minimum Qualifications
  • High school diploma or equivalent.
  • Clerical experience, or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
  • Possession of a valid California driver's license may be required.

Preferred Qualifications
  • Minimum two (2) years of professional experience in executive support, community engagement, public administration, nonprofit organizations, communications, or customer service.
  • Experience planning and coordinating community events, public programs, or civic engagements from concept through execution.
  • Experience managing professional social media accounts, creating digital content, and promoting events across multiple platforms.
  • Experience supporting elected officials, executives, boards, or senior leadership.
  • Strong project management and organizational skills with the ability to manage multiple priorities and deadlines.
  • Excellent written and verbal communication skills with exceptional attention to detail.
  • Experience preparing executive correspondence, presentations, reports, agendas, and briefing materials.
  • Proficiency with Microsoft Office Suite, Google Workspace, Canva, and common office technologies.
  • Experience with constituent services, public relations, customer service, or community outreach.
  • Ability to work a flexible schedule, including evenings and weekends, to support community meetings and special events.
  • Bilingual proficiency (Spanish, Vietnamese, Mandarin, Korean, Farsi, or another language) is desirable.

The Ideal Candidate
The successful candidate enjoys building relationships, solving problems, and creating exceptional community experiences. They are equally comfortable coordinating executive schedules, planning public events, engaging with residents, managing social media, and ensuring the Office of the Vice Mayor operates efficiently and professionally.
This position is measured not only by organized calendars and successful events, but by strong community relationships, responsive constituent service, meaningful public engagement, and a commitment to serving the residents of Irvine with excellence.
*The Council Office Specialist is the working title for the position of Principal Council Executive Assistant.
Benefits Package
The City of Irvine offers competitive compensation and benefits packages. Click here to view the benefits available for this position.
Your Team
The Mission of the Employees of the City of Irvine is to create and maintain a community where people can live, work, and play in an environment that is safe, vibrant, and aesthetically pleasing. We are one team that exists to serve our community in the continual pursuit of a City that offers an exceptional quality of life. The City of Irvine's five values of Humility, Innovation, Empathy, Passion, and Integrity reflect the interests and needs of the community, and the level of service they expect and desire. We are One Irvine by embracing of a team-oriented approach and living our values every day.
Equal Opportunity Employer
The City of Irvine is an Equal Opportunity Employer and provides reasonable accommodations to qualified individuals with disabilities. We encourage you to inform Human Resources at least two business days prior to the first phase of the selection process if you have a disability that may require an accommodation. To contact Human Resources, please call 949-724-6067 or email recruitment@cityofirvine.org.
E-Verify
The City of Irvine participates in E-Verify. In compliance with federal law, all employees must provide verification of identity and employment authorization at the time of hire. For additional information, please review the E-Verify Participation and Right to Work notices.

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