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Proposal Writer Jobs in Seattle, WA (NOW HIRING)

Global Engineering & Construction, LLC

Be Seen First

Proposal Manager - Remote

Renton, WA · Remote

$80K - $120K/yr

They obtain writing assignments from the section authors by the assigned dates. They edit technical information prepared by technical authors into clear, concise proposal text and illustration ...

Fisher & Phillips LLP

Proposal Manager

Seattle, WA · On-site +1

$115K - $125K/yr

The Proposal Manager will play a critical role in the growth of the firm by leading the development ... The ideal candidate will bring a proactive approach, exceptional writing and project management ...

BDI BRIDGE DIAGNOSTICS

Proposal Manager

Seattle, WA · On-site

$70K - $90K/yr

Proven experience in writing and winning government (Federal, State, and Local levels) and private client proposals * Ability to analyze and deconstruct solicitation requirements and develop a ...

Fehr & Peers

Proposal Coordinator

Seattle, WA

$80K - $90K/yr

Review and draft content (writing, editing, proofreading) for qualifications, proposals, and presentations * Provide support with researching, monitoring, and tracking potential project opportunities ...

KPFF Consulting Engineers

Proposal Coordinator

Seattle, WA · On-site

$28 - $32/hr

Developing proposals and qualifications, including technical writing, editing, and proofreading * Interpreting RFP requirements and researching background materials * Coordinating preparation and ...

Construction Benefits

Proposal Manager

Seattle, WA · On-site

Lead proposal efforts from start to finish, including but not limited to leading a kick-off meeting, storyboarding, managing pursuit team tasks, writing and editing content, and production. * Support ...

Aecon Group Inc.

Sr. Proposal Manager

Kent, WA

Proposal Managerwill be responsible for managing, developing and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding ...

Graham

Proposal Manager

Seattle, WA

$115K - $135K/yr

The Proposal Manager is responsible for leading marketing and pursuit activities while supporting ... Excellent writing, editing and verbal communication skills; keen attention to detail * Strong ...

Aecon Group, Inc.

Sr. Proposal Manager

Kent, WA · On-site

Write, edit and format proposal sections, management plans, resumes and project sheets * Assign, track and ensure timely delivery of proposal content from internal and external partners * Research ...

Aecon Group Inc.

Sr. Proposal Manager

Seattle, WA

Proposal Managerwill be responsible for managing, developing and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs) and Market Sounding ...

Schnabel Engineering, Inc.

Proposal Manager

Seattle, WA

$85K - $105K/yr

Professional development and tuition reimbursement The Proposal Manager supports the BD Services ... Strong written and verbal communication. * Excellent organizational skills to manage timelines ...

Schnabel Inc.

Proposal Manager

Seattle, WA

$85K - $105K/yr

Professional development and tuition reimbursement The Proposal Manager supports the BD Services ... Strong written and verbal communication. * Excellent organizational skills to manage timelines ...

Axis Recruitment

Proposal Specialist

Seattle, WA

Write and edit technical proposal content, including firm narratives, project descriptions, approach statements, team qualifications, and executive summaries * Design and produce client-facing ...

CHIEF SEATTLE CLUB

Grant Writer

Seattle, WA · On-site

$36.53/hr

Minimum of two years' experience in research, grant development, and proposal writing, preferably ... in government or nonprofit sectors. This may include grant writing as part of program leadership ...

Schnabel Engineering

Proposal Manager

Seattle, WA · On-site

$85K - $105K/yr

Professional development and tuition reimbursement The Proposal Manager supports the BD Services ... Strong written and verbal communication. * Excellent organizational skills to manage timelines ...

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All JobsProposal Writer JobsProposal Writer Jobs in Seattle, WA

Proposal Writer information

See Seattle, WA salary details

$41K

$92.5K

$152.6K

How much do proposal writer jobs pay per year?

As of Jul 31, 2026, the average yearly pay for proposal writer in Seattle, WA is $92,515.00, according to ZipRecruiter salary data. Most workers in this role earn between $72,300.00 and $103,000.00 per year, depending on experience, location, and employer.

How does a Proposal Writer typically collaborate with subject matter experts and other team members during the proposal development process?

A Proposal Writer often works closely with subject matter experts (SMEs), project managers, and business development teams to gather the technical, financial, and strategic information required for compelling proposals. This collaboration usually involves conducting interviews, facilitating content reviews, and coordinating input from various stakeholders to ensure the proposal is accurate and tailored to client needs. Effective communication and strong organizational skills are crucial to managing multiple contributors, meeting tight deadlines, and producing high-quality submissions. This teamwork helps ensure that the proposal aligns with both client expectations and company objectives.

What does a Proposal Writer do?

A Proposal Writer is responsible for creating documents that outline a company's products, services, or solutions in response to requests from clients or potential customers. Their main goal is to craft persuasive and clear proposals that showcase the value and benefits of their organization’s offerings, usually to secure new business or funding. Proposal Writers work closely with sales, marketing, and subject matter experts to gather information and tailor proposals to specific client needs. They must ensure proposals are compliant with client requirements and deadlines, and often manage multiple projects at once.

How much do proposal writers get paid?

Proposal writers typically earn between $50,000 and $80,000 annually, depending on experience, industry, and location. Senior proposal writers or those with specialized skills can earn higher salaries, and freelance proposal writers may charge hourly or project-based rates. Compensation often includes benefits and opportunities for professional development.

How do you become a proposal writer?

To become a proposal writer, you typically need strong writing and research skills, a bachelor's degree in a relevant field such as communications, business, or marketing, and experience with proposal development or grant writing. Familiarity with industry-specific tools and the ability to meet deadlines are also important for success in this role.

What is the difference between a bid writer and a proposal writer?

A proposal writer creates detailed documents to secure business opportunities by responding to RFPs, while a bid writer focuses specifically on preparing competitive bids for tenders. Both roles require strong writing skills, but proposal writers often handle broader strategic content, whereas bid writers concentrate on meeting specific tender requirements.

What are the key skills and qualifications needed to thrive as a Proposal Writer, and why are they important?

To thrive as a Proposal Writer, you need excellent writing, research, and organizational skills, often supported by a degree in English, communications, or a related field. Familiarity with proposal management tools (such as RFPIO or Loopio), content management systems, and sometimes APMP certification is valuable. Strong attention to detail, collaboration, and the ability to work under deadlines are critical soft skills. These skills ensure persuasive, compliant proposals that meet client requirements and increase win rates in competitive bidding environments.

What is the work of a proposal writer?

A proposal writer creates detailed documents to outline a company's plans, solutions, and costs in response to requests for proposals (RFPs) from clients or organizations. They research requirements, organize information clearly, and ensure the proposal meets all guidelines, often using tools like Microsoft Word or specialized proposal software. Strong writing, research, and editing skills are essential for this role.

What Is a Proposal Writer?

Proposal writers compose documents to gain support for a project, enter into a business agreement, or convince clients to buy products and services. To complete the proposal, they usually work with a team to research a specific issue, conduct interviews, collect information, and organize the data before submitting the application or sending the contract to a client. Proposal writers may work for non-profit organizations or private companies, or they may be freelancers who work for many different businesses. Some proposal writers specialize in a specific industry, such as grant writing for non-profit organizations.

More about Proposal Writer jobs
What are the most commonly searched types of Proposal Writer jobs in Seattle, WA? The most popular types of Proposal Writer jobs in Seattle, WA are:
What are popular job titles related to Proposal Writer jobs in Seattle, WA? For Proposal Writer jobs in Seattle, WA, the most frequently searched job titles are:
What job categories do people searching Proposal Writer jobs in Seattle, WA look for? The top searched job categories for Proposal Writer jobs in Seattle, WA are:
What cities near Seattle, WA are hiring for Proposal Writer jobs? Cities near Seattle, WA with the most Proposal Writer job openings:
Proposal Writer jobs near you
Infographic showing various Proposal Writer job openings in Seattle, WA as of July 2026, with employment types broken down into 94% Full Time, 4% Part Time, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $92,515 per year, or $44.5 per hour.

Proposal Writer (Entry-Level)

Universal Language Service, Inc.

Bellevue, WA • On-site

$27/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 4 days ago

Job description

Job Title: Proposal Writer (Entry-Level) - Language Access (OPI/VRI/Onsite + Testing/Training + Translation)
Department: Marketing
Reports To: Manager, RFP
Work Location: Bellevue, WA (Onsite - Bellevue Office Only)
Schedule: Full-time, 40 hours per week (typically Monday-Friday; occasional flexibility during major submission deadlines)
Employment Type: Regular, Full-Time
Benefits: Time away
Role Summary
The Entry-Level Proposal Writer supports the development of compliant, compelling, and high-quality proposals for language access services, including Over-the-Phone Interpreting (OPI), Video Remote Interpreting (VRI), In-Person (Onsite) Interpreting, document translation, and language testing and training programs.
This role assists with the preparation of responses to Requests for Proposals (RFPs), Requests for Qualifications (RFQs), and Requests for Information (RFIs) by drafting proposal content, coordinating information from subject matter experts, managing proposal documentation, and ensuring all submissions meet client requirements and deadlines.
The ideal candidate is a strong writer with exceptional attention to detail, strong organizational skills, and the ability to leverage technology-including AI-powered tools-to improve efficiency, research, content development, and proposal production while maintaining accuracy and quality.
Key Responsibilities
Proposal Development & Writing
  • Draft, edit, and proofread proposal content, including:
    • Executive summaries
    • Company overviews
    • Technical approaches and methodologies
    • Implementation and onboarding plans
    • Staffing plans
    • Quality assurance programs
    • Training and testing methodologies
    • Customer support models
    • Risk mitigation strategies
  • Translate technical, operational, and programmatic information from internal subject matter experts into clear, persuasive, and customer-focused proposal responses.
  • Tailor proposal content to solicitation requirements, evaluation criteria, and client objectives.
  • Highlight measurable service outcomes such as interpreter availability, response times, quality assurance processes, escalation procedures, and performance metrics.
Compliance & Requirements Management
  • Review RFP, RFQ, and RFI documents to identify submission requirements, evaluation criteria, and compliance obligations.
  • Develop and maintain:
    • Compliance matrices
    • Proposal outlines
    • Response trackers
    • Content checklists
  • Monitor solicitation amendments, addenda, and clarifications and ensure all proposal content remains current and compliant.
  • Maintain version control throughout the proposal development process.
Content Library & Template Management
  • Utilize approved proposal templates and content library resources whenever available.
  • Coordinate with internal departments to verify that template content is current, accurate, and aligned with solicitation requirements.
  • Request updated information or new content from appropriate stakeholders when existing materials are outdated or incomplete.
  • Incorporate approved updates into both proposal responses and the organization's content library for future use.
Internal Collaboration & Project Coordination
  • Coordinate proposal inputs and reviews across departments, including:
    • Operations
    • Interpreting Services
    • Translation Services
    • Quality Assurance and Training
    • Scheduling
    • Technology/IT
    • Finance
    • Executive Leadership
  • Manage internal deadlines and follow up on assigned deliverables to keep proposal schedules on track.
  • Incorporate stakeholder feedback while maintaining consistent messaging, formatting, and proposal quality.
  • Assist in monitoring procurement websites and bid portals for current and upcoming opportunities.
Technology & Process Efficiency
  • Utilize AI-powered tools and emerging technologies to improve proposal development efficiency, research, content organization, editing, and workflow management.
  • Apply sound judgment when using AI-generated content, ensuring all deliverables are accurate, compliant, properly reviewed, and aligned with company standards.
  • Identify opportunities to improve proposal processes, content management, and operational efficiency through technology and automation.
Proposal Formatting & Submission Support
  • Format proposal documents using Microsoft Word styles, templates, tables, and branding standards.
  • Compile and organize required attachments, including:
    • Forms and certifications
    • Resumes and biographies
    • References
    • Past performance documentation
    • Service descriptions
  • Convert final documents to PDF and prepare complete submission packages.
  • Support electronic proposal submissions through procurement portals and client submission platforms as required.

Required Qualifications
  • Bachelor's degree in English, Communications, Journalism, Marketing, Public Administration, Business, or a related field; or equivalent professional writing experience.
  • 0-2 years of relevant experience in proposal writing, proposal coordination, technical writing, editing, grant writing, marketing communications, or documentation-heavy roles.
  • Strong writing, editing, proofreading, and research skills.
  • Exceptional attention to detail and commitment to producing accurate, high-quality work.
  • Ability to interpret and follow complex instructions and compliance requirements.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines.
  • Proficiency in Microsoft Word, including styles, formatting, and document management.
  • Working knowledge of Microsoft Excel and Microsoft Office applications.
  • Experience leveraging AI-powered tools and emerging technologies to improve productivity, streamline workflows, support research, and enhance content development while maintaining quality and accuracy.

Preferred Qualifications
  • Exposure to government, healthcare, education, or commercial RFP/RFQ response processes.
  • Familiarity with language access services, including OPI, VRI, onsite interpreting, translation services, interpreter qualification standards, or language training programs.
  • Experience with SharePoint, Microsoft Teams, proposal management software, or content management platforms.
  • Familiarity with procurement portals and electronic bid submission systems.
  • Demonstrated interest in business development, proposal management, or government contracting.
  • Familiarity with using coding language e.g. Python in conjunction with AI productivity tools

Work Environment & Expectations
  • This is an onsite position based in our Bellevue office. Regular in-office attendance is required.
  • Work is primarily computer-based and involves extensive reading, writing, editing, research, and document formatting.
  • The role may involve deadline-driven periods requiring flexibility and prioritization while maintaining a standard 40-hour workweek.
  • Success in this role requires strong communication skills, collaboration, accountability, and the ability to work independently while managing multiple concurrent projects.

Pay and Compensation
  • Base Pay: $27/hour
  • Commission: 1% commission on invoiced revenue from the first 12 months (Year 1) of the contract(s) won
  • Total Compensation: Expected to reach up to $100,000 annually in total when bids are won successfully (performance-dependent)

Benefits:
We value our employees and are committed to supporting their health, well-being, financial security, and work-life balance. Eligible employees have access to a comprehensive benefits package, including:
  • Competitive Paid Time Off (PTO) program
  • Paid Sick Leave
  • Paid Holidays
  • Bereavement Leave
  • Jury Duty Leave
  • Medical, Dental, and Vision Insurance
  • Voluntary Benefits, including supplemental insurance options
  • 401(k) Retirement Plan with discretionary company match)
  • Opportunities for professional development and career growth

Our benefits are designed to help employees thrive both personally and professionally while supporting a healthy balance between work and life.
Equal Employment Opportunity Statement
We are an equal opportunity employer and consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, veteran status, gender identity, sexual orientation, or any other protected status.
Pay Range: $27 per hour

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