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Property Management Administrative Assistant Jobs in Ridgewood, NJ

Archdiocese of Newark

Administrative Assistant

Newark, NJ · On-site

$18.75 - $25.25/hr

Office of Property Management Administration Reports To: Office Operations Manager Classification ... Administrative Assistant provides comprehensive administrative and operational support to the ...

Custom Staffing

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Property Management Coordinator

New York, NY · On-site

$30/hr

Contribute toward overall office operational needs by helping to provide phone coverage and administrative support related to maintaining property management operations as necessary. * Assist ...

Hines

Administrative Assistant

Manhattan, NY · On-site

$65K - $75K/yr

Hines Administrative Assistant - Property Management When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy ...

WEST SIDE FED SR.SUP

Assistant Property Manager II

Manhattan, NY · On-site

$20.50 - $27.75/hr

Responsibilities will include Building Management * Responsible for direct supervision of front ... Reaching out to Contractors for quotes and estimates   Administrative * Assist with drafting ...

Fetner Properties

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Administration Assistant

New York, NY · On-site

$28 - $32/hr

Fetner Properties is a prestigious privately-held development, management and investment firm with ... Job Title: Administrative Assistant FLSA Status: Non-Exempt Reports To: CFO, SVP Supervisory ...

JCM Living

Assistant Property Manager

Ridgefield, NJ · On-site

$18.75 - $25.50/hr

Assistant Property ManagerAbout JCMLiving At JCMLiving, we believe great communities are built by ... Administrative & Property Management Operations * Support the property management team with the ...

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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for property management administrative assistant in Ridgewood, NJ is $22.33, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $25.05 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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What cities near Ridgewood, NJ are hiring for Property Management Administrative Assistant jobs?

Cities near Ridgewood, NJ with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Ridgewood, NJ as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $46,453 per year, or $22.3 per hour.

Administrative Asst- Hobbs Ciena

Phipps Houses & Affiliates

Manhattan, NY • On-site

$48K - $52K/yr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Phipps Houses is one of the nation’s oldest and largest not-for-profit developer/owners of affordable housing. It is a multi-faceted real estate organization, involved in the development, finance, construction and asset management of new and rehabilitated multi-family housing for low to middle income New Yorkers. Through its subsidiary, Phipps Houses Services, Inc., it conducts residential and some commercial property management, and its’ tax-exempt affiliate, Phipps Neighborhoods, provides human services to its development communities.
JOB DESCRIPTION:
We are seeking a bright, energetic Property Management Administrative Assistant for part of our portfolio of affordable housing in Harlem who can help build upon our growth and who is looking to learn and grow with the company. Our Company is privately-held, and has been a leader in the industry for affordable housing in New York City. We pride ourselves on the longevity of our staff, and the team-oriented culture we have built.
Salary range for this role is : $48,000 - $52,500 per annum and position is eligible for year-end discretionary bonus.
Duties and Responsibilities:

    • Answer Property Management Department telephone calls: determine priority, resolve issues that can be resolved independently, prepare paperwork for issues that the manager may need to resolve, relay messages accurately and delivery in a timely manner.
    • Provide superior administrative support to Assistant Property Manager/Property Manager/Facility Director/Area Manager: returning calls, relaying messages, developing and ensuring the delivery of correspondence, emails, faxes, etc.
    • Screen all incoming PM Department mail and distribute appropriately.
    • Handle resident complaints
    • Input work orders to Yardi and update as necessary.
    • Attend all PM team meetings, record and file meeting minutes (if required).
    • Responsible for providing status report on weekly and/or daily basis to Property Manager(s).
    • Typing daily correspondence – including copying, scanning and distribution.
    • Obtain tenant information sheets and ensure all tenant information in the database is correct and current.
    • Mass Email Mailings – includes putting data into letter as provided by manager for Annual Inspection Letters and Reports.
    • Maintain tenant contact, tenant emergency contact and vendor contact lists for distribution to staff.
    • Order and track office supplies
    • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
    • Prepare household composition letters
    • Other duties may be assigned.
Qualifications:
  • Proficient in Word, Outlook and Excel
  • Proficient in Yardi
  • 2-3 years’ experience in real estate management preferred.
  • Ability to interact comfortably and effectively with employees of the company at all levels.
  • Highly organized.
  • Must have excellent verbal and written communication skills
  • Ability to multitask, prioritize, follow through and meet deadlines.
  • Excellent customer service skills.
  • Bilingual Spanish/English Preferred
Educational Requirements:
  • H.S. Diploma or GED required
  • College credits of 40 or better, AS or BA degree preferred
PHYSICAL DEMANDS:
  • The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. Specific vision abilities required by this job include close vision, and ability to adjust focus.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.
Phipps Houses and Affiliates is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, creed, color, religion, citizenship or national origin, ancestry, alienage, citizenship status, age, disability or handicap, sex, marital status, veteran status, pregnancy, gender, sexual orientation, or any other characteristic protected by applicable federal, state or local laws. Our management team is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.
For further information, please review the Know Your Rights notice from the Department of Labor.

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