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Property Management Administrative Assistant Jobs in Ridgewood, NJ

Phipps NY

Administrative Assistant - PAM

Manhattan, NY · On-site

$4.8K - $50K/wk

We are seeking a bright, energetic Property Management Administrative Assistant for some of our affordable housing locations in Harlem who can help build upon our growth and who is looking to learn ...

MMS Group

Administrative Assistant

Irvington, NJ · On-site

$18/hr

Our Administrative Assistants support the Property Manager with the overall management of our residential properties. MMS Group is seeking an Administrative Assistant for a 152 -unit residential ...

Phipps NY

Administrative Asst- Hobbs Ciena

Manhattan, NY · On-site

$48K - $52K/yr

We are seeking a bright, energetic Property Management Administrative Assistant for part of our portfolio of affordable housing in Harlem who can help build upon our growth and who is looking to ...

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All JobsProperty Management Administrative JobsProperty Management Administrative Assistant JobsProperty Management Administrative Assistant Jobs in Ridgewood, NJ

Property Management Administrative Assistant information

See Ridgewood, NJ salary details

$13

$22

$33

How much do property management administrative assistant jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for property management administrative assistant in Ridgewood, NJ is $22.33, according to ZipRecruiter salary data. Most workers in this role earn between $17.74 and $25.05 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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What cities near Ridgewood, NJ are hiring for Property Management Administrative Assistant jobs?

Cities near Ridgewood, NJ with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Ridgewood, NJ as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, and 3% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution, with an average salary of $46,453 per year, or $22.3 per hour.

Assistant Property Manager

Jamestown Management Corporation

Manhattan, NY • On-site

$20.25 - $27.75/hr

Full-time

Posted 13 days ago

Job description

                                                                                                            Jamestown

                                                                                                      JOB DESCRIPTION


POSITION/LEVEL: Assistant Property Manager                                                                                                        FLSA STATUS: Exempt  

DEPT/OFFICE:    Property Management                                                                                                                      DATE: August 2026

REPORTS TO: Senior Property Manager 




JOB SUMMARY AND DISTINGUISHING FEATURES OF THE WORK:

The Assistant Property Manager will learn the role of a Property Manager while training alongside the Property Manager and Tenant Services Coordinator supporting each in their day-to-day quest to achieve the business plan goals for the property.


MINIMUM QUALIFICATIONS REQUIRED:

  • 3 or more years of retail-oriented property management experience.
  • Must have experience in management of tenant and vendor relations.
  • Experience with property management software including MRI, Angus, Building Engines, Nexus, 3rd party insurance verification or similar systems preferred.
  • Construction coordination including project planning, cost control, scheduling, and risk management preferred.
  • Proficiency in computer applications, including Microsoft Office, is required.

ESSENTIAL JOB FUNCTIONS:

Administrative

  • Assist in meeting the day to day property management & administrative demands of the property, including but not limited to, reporting, filing, tracking, organizing information and maintaining the property management inventory and property inspections.
  • Manage all general property duties including vendors, email, and telephone communications.
  • Assist in administration of contracts (recurring and one time services).
  • Coordinate property events as needed (fire drills, evacuations, marketing activations, tenant meetings).
  • Maintain COI information for tenants via Building Engines. Actively Track expiration dates and coverage requirements.
  • Review leases and administer obligations of tenant including but not limited to operating covenants, maintenance and repair requirements, and timely rent payments.
  • Update emergency, tenant, internal and external team, contractor, and vendor contact lists.
  • Assist in the preparation and management of risk management activities.
  • Assist with monitoring of Work Order submissions and tenant requests.

 

Vendor and Vendor Contract Management

  • Assist with developing and maintaining positive vendor and third party management company relationships.
  • Assist with negotiating and executing service contract agreements.
  • Assist in preparing and managing bid documents related to operating and capital expense projects.
  • Prepare and track contract agreements, work orders, purchase orders, and job cost forms for approved projects.
  • Manage A/P of invoices with support of Property Accounting Specialist and Tenant Services Coordinator.
  • Review and approve operating expense invoices; compare to service agreements, contracts, work orders and purchase orders for accuracy.
  • Assist vendors and contractors in setting up registration in Nexus.


Financial and Budgeting

  • Assist in annual budget creation, reforecasts, and monthly financial variance reporting.
  • Collect retail tenant sales, track performance, complete monthly sales reports.
  • Manage the tracking, recoveries, and analysis of property utilities.
  • Partner with Asset Management and Leasing departments to support financial asset plan.


Tenant Relations

  • Respond to tenant needs, ensuring that appropriate departments resolve promptly.
  • Coordinate tenant move-ins and move-outs.
  • Maintain rapport with tenants by scheduling regular formal meetings with ownership and front line staff.


Special Projects

  • Manage special projects as assigned by Property Manager or General Manager.

Miscellaneous

  • Ability to work in a team environment, with willingness to assist other members to achieve positive outcomes.
  • Maintain a willingness to learn and grow professionally.
  • Familiarity with CRE financial reporting software (MRI, Argus , Yardi, Nexus etc.).
  • Participate in Manager-On-Call/Manager-On-Duty weekend and holiday rotation.
  • This is a full-time, property-level position. The office team necessitates all personnel work to meet the daily needs of the asset and provide best in class property management to our tenants and stakeholders.

 

KNOWLEDGE, SKILLS, AND ABILITIES:


 Knowledge of:

  • All computer applications (Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook, Adobe Acrobat, etc.) and hardware related to performance of the essential functions of the job.
  • Baseline knowledge of property and building systems including but not limited to HVAC, plumbing, kitchen equipment, BMS system.
  • Construction management including tenant suites and general building work with preference given to applicants with heavy food and beverage retail tenant management experience.

 Skill in:

  • The ability to meet deadlines, prioritize and accomplish work in order of priority.
  • Professionally maintaining composure & effectiveness under pressure and changing conditions.
  • Being flexible and adaptable to changing timelines and needs.
  • Proofreading and editing documents.
  • Self-motivation and cross departmental collaboration.
  • Conflict management resolution.
  • Problem solving.