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Property Management Administrative Assistant Jobs in Normal, IL

Tazewell County

Administrative Specialist

Tremont, IL · On-site

$43K - $58K/yr

Serves in a lead capacity to assist with training in job skills and provides orientation to ... Ability to work in a stressful environment, diffuse stressful situations, and manage multiple tasks ...

1800 Water Damage

Restoration Technician

Bloomington, IL · On-site

$16 - $19.75/hr

... property management, and the many other parties interested or involved with the damage. Our water damage technicians, sales teams, and administrative professionals take pride in helping others ...

1800 Water Damage

Restoration Technician

Bloomington, IL · On-site

$16 - $19.75/hr

... property management, and the many other parties interested or involved with the damage. Our water damage technicians, sales teams, and administrative professionals take pride in helping others ...

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Property Management Administrative Assistant information

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How much do property management administrative assistant jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for property management administrative assistant in Normal, IL is $21.58, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $24.18 per hour, depending on experience, location, and employer.

What does a property management administrative assistant do?

As a property management administrative assistant, you provide administrative support to a property manager. Your duties may involve handling a schedule, responding to correspondence, helping prepare reports, and completing various other tasks as necessary. Some details of this position depend on the type of property at which you work. For example, providing support for an apartment complex is often very different from addressing the needs of a shopping mall. As a property management administrative assistant, you typically work with larger property management companies, which often own multiple buildings and require more support.

What does a property management administrative assistant do?

A Property Management Administrative Assistant supports property managers by handling a variety of administrative and clerical tasks. Their responsibilities typically include answering phone calls, scheduling maintenance, processing lease paperwork, managing tenant communications, and maintaining records. They play a crucial role in ensuring that property operations run smoothly and efficiently, often serving as the first point of contact for tenants and vendors. This position requires strong organizational, communication, and multitasking skills.

What are the key skills and qualifications needed to thrive as a property management administrative assistant, and why are they important?

To thrive as a Property Management Administrative Assistant, you need strong organizational abilities, attention to detail, and experience with office administration, typically supported by a high school diploma or relevant certification. Familiarity with property management software (such as Yardi or AppFolio), Microsoft Office Suite, and basic bookkeeping systems is often required. Excellent interpersonal skills, professionalism, and the ability to multitask under pressure help you stand out in this role. These competencies are crucial for efficiently supporting property managers, ensuring smooth operations, and delivering quality service to tenants and property owners.

What are some common challenges faced by property management administrative assistants, and how can they be managed effectively?

Property Management Administrative Assistants often juggle multiple tasks such as responding to tenant inquiries, managing maintenance requests, and coordinating with vendors, which can make effective time management a challenge. Staying organized with digital tools, maintaining clear communication with property managers and tenants, and setting priorities for urgent tasks are key strategies for success. Additionally, adapting to frequent interruptions and shifting priorities is essential, as no two days are the same in this role. Building strong relationships with team members and utilizing property management software can help streamline daily operations.

What is the difference between Property Management Administrative Assistant vs Leasing Coordinator?

AspectProperty Management Administrative AssistantLeasing Coordinator
CredentialsBasic administrative skills, sometimes real estate or property management certificationsReal estate license or leasing certification often preferred
Work EnvironmentOffice setting, supporting property management teamsOffice and on-site leasing activities, interacting with prospective tenants
Employer & IndustryProperty management companies, real estate firmsReal estate agencies, property leasing firms
Search & Comparison IntentUnderstanding administrative roles in property managementFocus on leasing process and tenant acquisition

The Property Management Administrative Assistant primarily handles administrative tasks supporting property management teams, while the Leasing Coordinator focuses on tenant leasing activities and lease negotiations. Both roles require strong organizational skills, but the Leasing Coordinator often has more direct interaction with prospective tenants and may need real estate licensing. Understanding these differences helps job seekers find the right position aligned with their skills and career goals.

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What cities near Normal, IL are hiring for Property Management Administrative Assistant jobs?

Cities near Normal, IL with the most Property Management Administrative Assistant job openings:

Property Management Administrative Assistant jobs near you
Infographic showing various Property Management Administrative Assistant job openings in Normal, IL as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 15% Part Time, and 3% Contract. Highlights an 87% Physical, 2% Hybrid, and 11% Remote job distribution, with an average salary of $44,886 per year, or $21.6 per hour.

Commercial Project Administrative Assistant

Morton Buildings

Morton, IL • On-site

$41K - $45K/yr

Full-time

Medical, Dental, Life, Retirement, PTO

Re-posted 17 days ago

Morton Buildings rating

7.0

Company rating: 7.0 out of 10

Based on 28 frontline employees who took The Breakroom Quiz

Job description

Morton Buildings, Inc. is the industry leader in post-frame construction. We have been in business for 120 years and have more than 10 manufacturing, fabrication, and shipping plants servicing over 100 construction centers nationwide. Per year, across America, thousands of new buildings sport the familiar Morton M.
The Commercial Project Assistant is a full-time position responsible for supporting the project managers, project engineers, and superintendents with administrative tasks, interfacing with the entire construction team from concept to completion.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Essential Functions
  • Coordinates all Accounts Receivable and Accounts Payable tasks for the department, creating new vendors for designBuild and Commercial projects, and processing purchase orders and invoices.
  • Oversees the AIA process, completing payment applications, maintaining records, and providing reports as requested.
  • Provides departmental support, processing lien waivers, maintaining vehicle records, preparing expense reports, tracking per diem requests, scheduling department meetings and trainings, and preparing department metrics as requested.
  • Performs other duties as assigned.

Required Education and Experience
  • Associate degree or 3 years of industry experience
  • Highly organized with ability to prioritize and multi-task
  • Strong verbal and written communication skills, with excellent follow through
  • Self-starter with a positive, willing to learn attitude.
  • Proficient in Microsoft Office

Benefits
  • Annual compensation range at $41,360 to $45,860
  • Excellent medical/dental/prescription coverage
  • Life Insurance
  • Paid holidays
  • Paid vacation
  • Paid sick time
  • 401K Opportunity
  • ESOP Retirement Program which makes you an owner of the company

Morton Buildings, Inc. is an Equal Opportunity Employer and Drug-Free Workplace. All candidates offered employment will be subject to pre-employment screenings which includes a drug screen and background check.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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