Properties Assistant Jobs in Rohnert Park, CA (NOW HIRING)

Summary: The Compliance Department is primarily responsible for ensuring that the corporation is current in compliance policies and procedures for all regulatory agreements. This includes, but is not limited to, CalHFA, HUD, USDA, HCD (MHP/RHCP), TCAC, HOME, and local programs. The primary focus of the department is to implement and manage high-quality compliance at all properties.

The ideal candidate for this position will be working with confidential information regarding residents and staff. Discretion and confidentiality are mandatory qualifications. It is imperative that the person holding the position of Compliance Specialist be familiar with and become well versed in the regulatory requirements of TCAC, CalHFA, RHCP, HUD, USDA and other local governing authorities.

Specific Duties and Responsibilities:  The following reflects Burbank Housing’s definition of essential functions for this job but does not restrict the tasks that may be assigned.

1. Ensure files are in compliance with all funding sources and regulatory agencies including, but not limited to, HUD; USDA; TCAC; CalHFA; HCD; and other local, State and Federal lending agencies; Limited Partners and other investors. 
2. Monitor continuing program compliance for all properties.
3. Assist with monitoring file approvals from Right Source.
4. Field inquiries from on-site staff on questions directly related to property specific compliance requirements.
5. Assists in preparing on-site staff for agency file audit for successful MOR, TCAC and Regulatory audits.
6. Attend on-site audits for TCAC, HUD, and USDA site inspections.
7. Respond to all file agency audit findings that include file review findings.
8. Process reports to HUD, USDA, and CalHFA timely.
9. Responsible for Grievance and Appeal process with applicants and residents that are deemed to be over income.
10. Participate in annual staff workshops on changes to regulations, Fair Housing workshops and other in-house or outsource trainings.
11. Assist in new rent-ups of newly opened properties.
12. Demonstrates high standards of conduct and ethics as well as appropriate judgment, independence and discretion.
13. Perform other duties, assignments, and special projects as assigned.

Qualification Requirements: The requirements listed above are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made (except experience levels) to enable individuals with disabilities to perform essential job functions.

Education and/or Experience:

The nature of this position requires the candidate possess a thorough knowledge of affordable housing property management. The ideal candidate should possess global thinking skills and also be sensitive to the needs of the staff and people we serve.

• • Four years work experience in property management and/or a bachelor’s degree in Business Management, Real Estate, or related field.
• A combination of work experience and college work may be acceptable.
• In addition, the successful candidate will be expected to obtain a certification as an affordable housing compliance specialist from an organization recognized by Burbank Housing, including but not limited to Housing Credit College, Spectrum, or other similar organization.

Job Knowledge/Skills: 

• Commitment & enthusiasm towards achieving Burbank Housing’s Mission and Vision Statements. 
• Ability to work cooperatively and effectively with a diverse group of people.
• Strong oral and written communication skills.
• Strong time management skills, ability to multi-task, and attention to detail
• Ability to prioritize effectively to meet deadlines
• Team player

Language Skills: Ability to read, interpret, and analyze affordable housing policy and procedure manuals and regulations; Ability to write business correspondence; Ability to effectively present information and respond to questions from groups and individuals, including the ability to provide technical assistance on complex compliance issues in a simple, straightforward manner.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

Reasoning Abilities: Ability to analyze technical procedures and instructions; Ability to collect data, establish facts, and draw valid conclusions; Ability to adapt to changes in structures and work priorities.

Other Skills and Abilities: 

• Possession of a valid California Driver’s License, a good driving record, and automobile insurance per requirements of the State of California.
• Working knowledge of computer software and systems: Yardi Voyager, Excel, Word, Windows XP, Outlook.
• Affordable Housing Compliance Certification LIHTC/HUD/USDA or Certified Occupancy Specialist highly preferred.

Physical Demands: While performing the duties of this job, employee is regularly required to walk; sit; use hands to handle objects/operate keyboards, tools or controls; reach with hands and arms (above the head and below the waist); lift up to 30 pounds; stoop; kneel and crouch; talk and hear.

Work Environment: The noise level in the work environment is usually moderate.