Project X Jobs in New York (NOW HIRING)

Qualifications
Bachelor’s degree in Business, Finance, Accounting, or a related field.
7+ years of experience supporting budgets, financial operations, project management, procurement, agency management, or related business functions, with a preference for experience in pharma, biotech or a highly regulated industry.
Experience supporting annual budgeting, forecasting and financial reporting processes; identifying budget risks and recommending solutions.
Ability to track planned, committed, actual and forecasted spend and reconcile variances.
Experience preparing budget summaries, dashboards and leadership reports.
Ability to manage multiple budgets, projects or workstreams simultaneously.
Experience working with external agencies, vendors, procurement teams and finance partners.
Familiarity with SAP, Ariba, Power BI, or similar financial and reporting systems.
Advanced proficiency in Microsoft Excel and PowerPoint.
Proven track record in working on projects with multiple stakeholders across functions and regions, achieving results that meet objectives within timelines and budgets.
Exceptional collaboration skills with the ability to work across all levels of the organization to drive strong business outcomes.
Meticulous attention to detail and strong organizational skills.
Positive attitude and proactive approach to finding compliant solutions to challenges.
Project/Service Description:
The contractor will provide dedicated budgeting and financial coordination support for Project X, a highly confidential enterprise initiative involving internal stakeholders across global functions, as well as third-party vendors and agencies.
The contractor will support Strategic Access, Policy & Communications (SAPC) budget planning, tracking, forecasting, reporting and related coordination activities to help ensure effective management of assigned project funds.
Responsibilities include budget tracking and administration, forecasting and variance analysis, reporting and materials preparation, and stakeholder and vendor coordination. As such, this contractor must be a great collaborator as they will partner closely with the SAPC Project X core team, the PMO and other key stakeholders across the enterprise.
The contractor must also handle all Project X information as confidential and restrict access to those who have been unblinded. Only approved systems, tools and communication channels for project-related financial information can be used.
Scope of Work and Core Responsibilities:
Budget Tracking and Administration
Maintain and update budget trackers and related financial records
Track planned, committed, actual and forecasted spend across supported workstreams
Monitor budget availability for internal teams, third-party vendors and agency partners
Flag potential overages, gaps or timing risks in spend planning
Forecasting and Variance Analysis
Support recurring budget forecasting cycles
Analyze variances between budgeted, forecasted, committed and actual spend, and identify changes in assumptions, emerging risks and opportunities for reforecasting
Support scenario planning as needed, including potential advertising or external announcement costs
Reporting and Materials Preparation
Prepare budget summaries, dashboards, status reports and other materials for SAPC and Global Communications leadership and finance partners for budget review meetings and leadership updates
Maintain clear documentation of budget changes, assumptions, approvals and open actions
Respond to ad hoc reporting requests related to project budgeting
Stakeholder and Vendor Coordination
Coordinate with internal stakeholders, finance partners, procurement contacts and vendor/agency representatives to gather required inputs
Follow up on outstanding invoices, estimates, statements of work, or other budget-related inputs as needed
Assist in aligning budget information across global teams and external partners
Support timely communication of budget issues and dependencies to the project lead.
Notes:
100% remote role
30-40hrs/week(Flexible)
Travel(may be once/twice in a year)
EST shifts(anytime between 8-5/9-5pm EST)