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Project Planning Assistant Jobs in California (NOW HIRING)

Quinstar Technology Inc

Planning Assistant

Torrance, CA · On-site

$19.45 - $22.37/hr

The Planning Assistant will be an integral part of our planning department, assist in the ... Support special projects, providing additional assistance and resources as needed. * Exemplify ...

QuinStar Technology, Inc

Planning Assistant

Torrance, CA · On-site

$19.45 - $22.37/hr

The Planning Assistant will be an integral part of our planning department, assist in the ... Support special projects, providing additional assistance and resources as needed. * Exemplify ...

Teledyne

Planning Assistant

Rancho Cordova, CA

$50K - $67K/yr

Monitor project status and collaborate with supervisors to resolve delays. * Prepare and analyze ... in production planning or scheduling - required * Ability to work independently and adapt to ...

Teledyne FLIR LLC

Planning Assistant

Rancho Cordova, CA · On-site

$50K - $67K/yr

Monitor project status and collaborate with supervisors to resolve delays. * Prepare and analyze ... in production planning or scheduling - required * Ability to work independently and adapt to ...

City of Indio

Assistant Planner

Indio, CA · On-site

$80K - $118K/yr

... projects to the Planning Commission; coordinates special projects; performs other related duties as required. DISTINGUISHING CHARACTERISTICS: The Assistant Planner is the entry-level class in the ...

Nexiya, INC.

Be Seen First

Planner Assistant

San Diego, CA · On-site

$25 - $30/hr

... the utility planning industry, able to thrive in a fast-paced environment, and has a great ... Gathers project information such as schedules, assignments, tasks, and project meeting calendars

Placer County California

Planner - Assistant

Auburn, CA · On-site

$41.08 - $51.31/hr

... Assistant Planner to fill one full-time vacancy in Auburn, CA. This recruitment is open until ... land use projects. * Principles and practices of governmental air quality planning development.

Interwest Group

Assistant Associate Planner

San Jose, CA · On-site

$69K - $85K/yr

Processing minor to moderately complex development applications * Assist with CEQA compliance for development applications and agency projects * Provide general support to public agency planning ...

Interwest Group

Assistant Planner

Oakland, CA · On-site

$30 - $45/hr

Assistant Planner - Oakland, CA Interwest is looking for an Assistant Planner who's excited to ... of planning projects-from zoning and design review to comprehensive plan updates. You'll be ...

Interwest Consulting Group

$75K - $110K/yr

Processing minor to moderately complex development applications * Assist with CEQA compliance for development applications and agency projects * Provide general support to public agency planning ...

C.W. Driver

Senior Project Planner

San Diego, CA · On-site

This role partners closely with the Director of Project Planning, project teams, and operational ... sequencing. * Assist with development and maintenance of CPM schedules using Primavera P6.

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Project Planning Assistant information

How does a Project Planning Assistant typically collaborate with project managers and other team members?

As a Project Planning Assistant, you will work closely with project managers to develop timelines, track progress, and coordinate resources. You’ll often attend meetings, take notes, and ensure that tasks are communicated clearly to various team members. Collaboration is key, as you’ll act as a bridge between departments, helping to identify obstacles and propose solutions. This role requires strong organizational and communication skills, as well as the ability to adapt to shifting project priorities.

What skills do you need to be a project assistant?

A project planning assistant needs strong organizational skills, attention to detail, and the ability to manage multiple tasks. Proficiency in project management tools like Microsoft Project or Excel, good communication skills, and basic knowledge of project methodologies such as Agile or Waterfall are also important.

Can I be an assistant project manager with no experience?

Becoming an assistant project manager typically requires some knowledge of project management principles and organizational skills, but entry-level positions may be available for candidates with little to no experience if they demonstrate strong communication and willingness to learn. Gaining relevant certifications like CAPM or developing familiarity with project management tools can improve chances of securing such roles. Employers often provide on-the-job training for new assistants without prior experience.

What qualifications do I need to be a project coordinator?

To be a project coordinator, candidates typically need a bachelor's degree in a relevant field such as business, management, or engineering. Strong organizational, communication, and time management skills are essential, along with proficiency in project management tools like Microsoft Project or Asana. Relevant certifications, such as Certified Associate in Project Management (CAPM), can enhance job prospects.

What does a project assistant do?

A project planning assistant supports project managers by coordinating schedules, preparing documentation, tracking progress, and ensuring tasks are completed on time. They often use project management tools like Microsoft Project or Asana and need strong organizational and communication skills. Their role helps ensure projects stay on track and meet deadlines.

What are the key skills and qualifications needed to thrive as a Project Planning Assistant, and why are they important?

To thrive as a Project Planning Assistant, you need strong organizational, scheduling, and administrative skills, often supported by a relevant degree or experience in project management or business administration. Familiarity with project management software such as Microsoft Project, Asana, or Trello, and proficiency in MS Office are typically required. Attention to detail, effective communication, and teamwork are the soft skills that help you excel in this role. These skills and qualities are crucial for ensuring projects are well-coordinated, deadlines are met, and teams operate efficiently.

What are Project Planning Assistants?

Project Planning Assistants are professionals who support project managers and teams in organizing, scheduling, and coordinating various aspects of a project. Their responsibilities often include maintaining project documentation, tracking progress, updating timelines, and assisting with resource allocation. They play a key role in ensuring that project tasks are completed on time and within budget by helping to identify potential issues and keeping all stakeholders informed. Project Planning Assistants typically use project management software and collaborate closely with different departments to facilitate smooth project execution.
What are the most commonly searched types of Project Planning jobs in California? The most popular types of Project Planning jobs in California are:
Project Planning Assistant jobs near you

Planning Assistant

Quinstar Technology Inc

Torrance, CA • On-site

$19.45 - $22.37/hr

Full-time

Posted 12 days ago

Job description

Description:

QuinStar Technology was founded in 1993 and is headquartered in Torrance, California. A leading innovation in engineering in SMART microwave and millimeter-wave solutions. QuinStar Technology has consistently demonstrated its commitment to providing cutting-edge solutions for various industries, including aerospace, telecommunications, and defense. With a team of experienced engineers, QuinStar Technology leverages its expertise in designing and manufacturing high-performance components such as amplifiers, oscillators, and antennas, to meet the ever-evolving demands of its clients. QuinStar Technology is keeping a world more connected with real-time information.


The Planning Assistant will be an integral part of our planning department, assist in the coordination and scheduling of planning activities, maintaining accurate records, and liaising with other departments to ensure the smooth operations of our processes. This role requires exceptional organizational skills, a keen eye for detail, and the ability to multi-task effectively. By upholding QuinStar’s Core Values of Accountability, Compassion, and Tenacity, the Planning Assistant contributes to operational excellence and company growth.


We'll love to hear from you if:

Excellent communication

Extremely detailed-oriented

Strong time management

What you'll do:

  • Expedite the flow of materials between Purchasing, Production Labs, and Manufacturing in alignment with production priorities.
  • Monitor, track, and report material status updates to Planners and Program Managers; escalate issues related to late or urgent materials.
  • Monitor open work orders and coordinate with production teams to ensure timely completion and material availability.
  • Maintain accurate material status updates in the Dynamics system or other platforms as needed.
  • Support Purchasing Department to follow up with vendors regarding lead times and the delivery status of critical or delayed materials.
  • Ensure materials are properly labeled and documentation is attached per quality or regulatory requirements.
  • Manage inventory levels by initiating Purchase Requisitions or Job Orders in Dynamics to meet MIN/MAX thresholds.
  • Expedite material transfers between all QuinStar internal departments and external customer facilities as needed.
  • Participate in periodic inventory cycle counts and reconcile discrepancies to ensure accuracy in the Dynamics system.
  • Support shipping/receiving functions during peak times or as backup when team members are unavailable.
  • Keep material staging areas organized, clean, and compliant with safety and quality assurance.
  • Support special projects, providing additional assistance and resources as needed.
  • Exemplify QuinStar’s Core Values—Accountability, Compassion, and Tenacity—in all tasks, ensuring that your work directly contributes to team success and company growth.
Requirements:


  • Due to federal contract requirements, U.S. citizens are eligible for this role.
  • High school diploma or equivalent experience.
  • Strong written and verbal communication skills.
  • Excellent time management and ability to complete tasks in a timely manner.
  • Highly organized with strong attention to detail.
  • Demonstrated accuracy and thoroughness in work.
  • Proficiency in Microsoft Office applications (Word, Excel, Outlook).
  • Familiarity with ERP systems.
  • Ability to collaborate effectively with individuals across various departments and skill levels.

Physical Requirements:

Engage in the following activities for prolonged periods of time:

This role routinely uses standard office equipment such as computers, phones, photocopiers, and filing cabinets.

  • Ability to stay in stationary position for extended length of time.
  • Remove or replace up to 20 pounds.
  • Positioning, arranging, or moving items up to certain heights or at ground level.
  • Occasional ascending/descending of Ladders.