Project Manager Virtual Assistant Jobs in Sperry, OK

LOCATION | Tulsa, OK

REPORTS TO | Director of Project Management

TEAM | Project Management

ARE YOU LOOKING FOR…

A place where you can be passionate about building relationships and equipping others to succeed? Do you get excited about project management? Do you enjoy being organized? Are you eager to launch your career to a new level inside a dynamic firm that is committed to building strong, capable, world-class teams? If so, you’ve come to the right place. We’re looking for someone just like you. At Cyntergy, we’re committed to building relationships - investing in and serving our people, community and clients through building strong, capable teams.

WHAT WE NEED…

Our Project Management team at our corporate office in Tulsa, OK, seeks an Assistant Project Manager to help lead projects for our clients. We need someone who gets excited about coordinating project teams and being our client’s best partner. We need a poised professional and a great facilitator who knows how to get the best out of our project teams and to empower them to succeed. The Assistant Project Manager (APM) is a self-motivated, detail-oriented, and highly organized person responsible for comprehensively managing smaller projects from inception through completion. We are looking for a reasonable, personable, and reliable teammate with a positive can-do attitude.

WHAT YOU’LL DO…

Nothing is ‘routine’ here. Every day brings a new measure of excitement and professional challenge.

1. When required, assist in establishing and/or managing client relationships with customers from varying market sectors including local, state, and federal government agencies, private customers, contractor partnerships, architects, and engineers.
2. Assist in managing project finances through budgeting, invoicing, and collection.
3. Be aware of and able to articulate the client’s goals and objectives.
4. Assist in planning and managing the project in all aspects of scope definition, objectives, schedule, and budget in coordination with the principal-in-charge, project manager, and department directors to ensure on-time, within scope, and within budget delivery.
5. Assist Department Directors in determining technical feasibility of client goals.
6. Assist in managing and performing proposal preparation efforts.
7. Prepare project meeting agendas & minutes, facilitate project meetings, and track actions items.
8. Organize and establish project files and maintain comprehensive project documentation.

WHAT YOU’LL NEED TO HAVE…

We’re looking for self-starters and eager learners. Beyond that, you’ll need…

1. A minimum of 3 years prior work experience in engineering or architectural design, project/team leadership, or management is required.
2. Possess excellent communication skills (i.e., verbal, graphical, and in writing) and the ability to communicate your ideas in a way that people understand.
3. Experience with MS Office and OneNote is required. Experience with Smartsheet, and Deltek Vision (or similar ERP system) is preferred. Propensity to learn new software is required.
4. Knowledge of AIA standard contracts and forms is preferred.
5. Ability to read, analyze, and interpret technical documents is preferred.
6. Possess good listening skills and be respectful in your interactions with others. Possess a positive outlook on life, have a coaching mentality, and a willingness to learn.
7. Ability to inspire others. Personality traits such as self-confidence, honesty, and commitment are required.
8. Ability to accommodate overnight travel by car and by air.
9. Ability to work overtime as required.
10. Ability to prioritize critical activities, plan ahead, and determine what must be done next.
11. Experience in architectural and engineering design, coordination, documentation, and construction is preferred. At a minimum a willingness to learn this sector is required.

Education: BS in Architecture, Engineering, Construction Management, Business, or equivalent education from an accredited college or university. BS in Architecture or Engineering is preferred.

Professional: Project Management Institute’s PMP or PSMJ’s AECPM Certification and/or Licensed Architect or PE designation is a plus.

Experience: A minimum of 3 years prior work experience in design, project management, engineering, or architecture required. Experience in managing multi-discipline commercial, government, or retail projects is desired.

Mathematical Skills: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Physical Demands: While performing the duties of this position, the employee is regularly required to sit. The employee is required to talk and hear. The employee is regularly required to stand; walk and use hands to handle or feel. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this position include close vision and ability to adjust focus.

Cyntergy has a beautiful work facility, excellent compensation and benefits, a family–friendly team culture that encourages personal development and is a community-oriented company.

Cyntergy is an EEO employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

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