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Project Manager Virtual Assistant Jobs in Malden, MA

GT Wilkinson

Assistant Project Manager

Rockland, MA · On-site

What You'll Do As an Assistant Project Manager, you'll play a key role in keeping projects ... Maintain virtual job boards and project records. Customer & Team Support * Coordinate travel ...

Vantage Builders Inc

ASSISTANT PROJECT MANAGER

Waltham, MA · On-site

$75K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Assistant Project Manager Position Overview Vantage Builders is seeking a driven, organized, and detail-oriented Assistant Project Manager (APM) to support the successful planning, execution, and ...

Vantage Builders Inc

ASSISTANT PROJECT MANAGER

Waltham, MA · On-site

$75K - $90K/yr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Assistant Project Manager Position Overview Vantage Builders is seeking a driven, organized, and detail-oriented Assistant Project Manager (APM) to support the successful planning, execution, and ...

W.T. Rich Company

Assistant Project Manager

Natick, MA · On-site

$82K - $118K/yr

We are seeking Assistant Project Managers to support Project Managers in building and delivering exceptional services catered to our clients' specific goals and concerns. Are you passionate about ...

VDA, Inc.

Project Manager

Somerville, MA · On-site

... virtual and physical solutions that bring brands to life. We work across Corporate Meetings ... Manage project budgets, track labor and equipment costs, and ensure profitability. * Supervise on ...

cookboardman

Assistant Project Manager

Boston, MA

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials ...

Essel

Assistant Project Manager

Boston, MA · On-site

We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our dynamic team for an immediate 6+ month contract.. The successful candidate will assist in overseeing ...

cookboardman

Assistant Project Manager

Boston, MA · On-site

The Assistant Project Manager (APM) plays a critical support role in the successful execution of commercial construction projects. This position assists Project Managers in coordinating materials ...

Essel

Assistant Project Manager

Boston, MA · On-site

We are seeking a motivated and detail-oriented Construction Assistant Project Manager to join our dynamic team for an immediate 6+ month contract.. The successful candidate will assist in overseeing ...

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All JobsProject JobsProject Manager Virtual Assistant JobsProject Manager Virtual Assistant Jobs in Malden, MA

Project Manager Virtual Assistant information

See Malden, MA salary details

$33.4K

$76.2K

$121.5K

How much do project manager virtual assistant jobs pay per year?

As of Aug 16, 2026, the average yearly pay for project manager virtual assistant in Malden, MA is $76,202.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,800.00 and $91,800.00 per year, depending on experience, location, and employer.

What is a project manager virtual assistant?

Project Manager Virtual Assistants are remote professionals who help manage and coordinate projects for businesses or individuals. They handle tasks such as scheduling, team communication, progress tracking, and ensuring deadlines are met, all while working virtually. These assistants often use project management tools and software to organize workflows, delegate tasks, and report on project statuses. Their goal is to keep projects on track and support clients in achieving their objectives efficiently and effectively.

What are the key skills and qualifications needed to thrive as a project manager virtual assistant, and why are they important?

To thrive as a Project Manager Virtual Assistant, you need strong organizational skills, time management abilities, and a solid understanding of project management principles, often supported by experience or certification such as PMP or CAPM. Familiarity with project management tools like Asana, Trello, or Monday.com, and proficiency in communication platforms such as Slack or Zoom, are typically required. Excellent communication, problem-solving, and adaptability help you coordinate remote teams and ensure projects run smoothly. These skills are crucial for maintaining project timelines, fostering collaboration, and ensuring successful delivery in a virtual environment.

What is the difference between Project Manager Virtual Assistant vs Project Coordinator Virtual Assistant?

AspectProject Manager Virtual AssistantProject Coordinator Virtual Assistant
CredentialsBasic project management knowledge, certifications like CAPM or PMP (optional)Basic organizational skills, no specific certifications required
Work EnvironmentRemote, supporting project managers or clientsRemote, assisting project teams with coordination tasks
Employer & IndustryBusinesses, agencies, startups managing projectsOrganizations needing task coordination and scheduling
Search & Comparison IntentUnderstanding roles supporting project managementLooking for assistance with project tasks and scheduling

The Project Manager Virtual Assistant focuses on supporting project planning, tracking, and communication, often requiring some project management knowledge. The Project Coordinator Virtual Assistant primarily handles scheduling, task coordination, and administrative support. Both roles are remote and serve similar industries, but the Project Manager Virtual Assistant typically has a broader scope related to project oversight, while the Project Coordinator Virtual Assistant concentrates on day-to-day task management.

How does a project manager virtual assistant typically coordinate with remote teams and clients to ensure project milestones are met?

A Project Manager Virtual Assistant (PM VA) usually leverages digital collaboration tools like Slack, Trello, or Asana to facilitate communication and track progress among remote teams and clients. They schedule regular virtual check-ins, set clear expectations on deliverables, and proactively address any blockers that arise. Effective PM VAs are adept at time zone management and prioritize transparent updates, ensuring that project milestones are consistently met and stakeholders remain informed. This collaborative approach is vital for building trust and maintaining project momentum in a virtual environment.

What are popular job titles related to Project Manager Virtual Assistant jobs in Malden, MA?

For Project Manager Virtual Assistant jobs in Malden, MA, the most frequently searched job titles are:

What job categories do people searching Project Manager Virtual Assistant jobs in Malden, MA look for?

The top searched job categories for Project Manager Virtual Assistant jobs in Malden, MA are:

What cities near Malden, MA are hiring for Project Manager Virtual Assistant jobs?

Cities near Malden, MA with the most Project Manager Virtual Assistant job openings:

Project Manager Virtual Assistant jobs near you
Infographic showing various Project Manager Virtual Assistant job openings in Malden, MA as of August 2026, with employment types broken down into 77% Full Time, 19% Part Time, and 4% Temporary. Highlights an 88% In-person, and 12% Remote job distribution, with an average salary of $76,202 per year, or $36.6 per hour.

Assistant Project Manager

Wilkinson Companies

Rockland, MA • On-site

Full-time

This job post has expired 3 days ago. Applications are no longer accepted.

Job description

Join a Team That Builds Excellence

For over 75 years, Wilkinson has been a trusted leader in commercial and industrial mechanical construction throughout New England. We are seeking a motivated and detail-oriented Assistant Project Manager (APM) to support the successful delivery of mechanical projects from planning through closeout.


This is an excellent opportunity for someone looking to grow their project management career while working alongside experienced leaders, field teams, customers, and subcontractors on challenging and rewarding projects.


What You'll Do

As an Assistant Project Manager, you'll play a key role in keeping projects organized, on schedule, and running efficiently by:

Project Coordination & Administration

  • Support the planning, execution, and closeout of commercial and industrial mechanical projects.
  • Coordinate activities between field personnel, customers, vendors, subcontractors, and internal departments.
  • Process permits and schedule required inspections.
  • Maintain project schedules, milestones, and critical deadlines.
  • Attend project meetings and document meeting minutes and action items.
  • Maintain project files, drawings, specifications, contracts, RFIs, submittals, and correspondence.
  • Assist with project startup, turnover, and closeout activities.

Financial & Operational Support

  • Track job costs and assist with budget management.
  • Process and track change orders, purchase orders, RFIs, and submittals.
  • Review and approve weekly field employee timecards.
  • Create project closeout documentation and operation manuals.
  • Maintain virtual job boards and project records.

Customer & Team Support

  • Coordinate travel, lodging, and logistics for project teams.
  • Support sales leads and business development efforts.
  • Assist with conferences, trade shows, and industry events.
  • Support company safety initiatives and project-specific safety requirements.


What We're Looking For

Required Skills

  • Strong organizational and time-management abilities.
  • Excellent communication and interpersonal skills.
  • High attention to detail and accuracy.
  • Ability to manage multiple priorities in a fast-paced environment.
  • Proficiency with Microsoft Office (Excel, Word, Outlook).
  • Ability to work independently while collaborating effectively with a team.

Preferred Experience

  • Familiarity with mechanical construction, plumbing, HVAC, piping, or industrial construction.
  • Experience with project management software such as Procore, Viewpoint, or similar platforms.
  • Understanding of project documentation, scheduling, procurement, and construction processes.
  • Basic knowledge of contracts and project financial management.

Education & Experience

  • Associate's or Bachelor's degree in Construction Management, Engineering, Business, or a related field preferred.
  • Equivalent combination of education and construction/project coordination experience will be considered.
  • 1–3 years of experience in project coordination, project administration, estimating, construction management, or a related field preferred.
  • Mechanical, piping, plumbing, or industrial construction experience strongly preferred.


Why Join Wilkinson?

At Wilkinson, our Core Values guide everything we do: Teamwork, Safety, Respect, Communication, Customer Satisfaction, Ethics & Integrity, and Personal Responsibility & Accountability.

  • Competitive compensation
  • Career growth and development opportunities
  • Exposure to large-scale commercial and industrial projects
  • Collaborative, team-oriented culture
  • Long-standing reputation for quality and customer service
  • Opportunity to work with experienced industry professionals


If you're ready to build your project management career with a respected industry leader, we'd love to hear from you. Apply today!