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Project Manager Admin Jobs in Oregon (NOW HIRING)

Analog Devices

Senior Project Manager

Beaverton, OR · On-site

$109K - $150K/yr

... administer master construction agreements and project addenda. * Permitting & Compliance ... Change Management: Review and approve change orders, invoices, and progress payments, ensuring ...

Peak

Construction Project Manager

Philomath, OR · On-site

$85K - $115K/yr

The Construction Project Manager leads the planning, construction, and turn-up of PEAK's fiber-to ... Negotiate, administer, and enforce construction contracts, scopes of work, and unit pricing.

Peak AI

Construction Project Manager

Philomath, OR · On-site

The Construction Project Manager leads the planning, construction, and turn-up of PEAK's fiber-to ... Negotiate, administer, and enforce construction contracts, scopes of work, and unit pricing.

SOLV Energy

Senior HV Project Manager (Remote)

OR · Remote

Mentor Project Engineers, Project Admins, and other junior level employees. * Lead internal and ... Manage interconnection-related activities, including: * Utility coordination meetings

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Project Manager Admin information

What are the key skills and qualifications needed to thrive as a project manager admin?

To thrive as a Project Manager Admin, you need strong organizational skills, attention to detail, and a solid understanding of project management principles, often supported by a business-related degree or relevant experience. Familiarity with project management software like Microsoft Project, Asana, or Trello, and possibly certifications such as CAPM or PMP, is typically required. Excellent communication, time management, and problem-solving abilities are important soft skills for coordinating tasks and supporting project teams. These competencies ensure efficient project execution, effective team collaboration, and the successful achievement of project objectives.

What is a project manager admin?

Project Manager Admins are professionals who provide administrative and organizational support to project managers and project teams. They are responsible for tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and facilitating communication among stakeholders. Their role ensures that projects run smoothly and efficiently by handling logistical and administrative details, allowing project managers to focus on strategic decision-making. Project Manager Admins often serve as the backbone of project operations, helping to coordinate resources and keep timelines on track.

How does a project manager admin typically collaborate with project managers and other team members?

A Project Manager Admin works closely with project managers by handling administrative tasks such as scheduling meetings, tracking project deliverables, updating documentation, and maintaining communication across teams. They often serve as a bridge between technical staff, management, and stakeholders, ensuring everyone stays informed and organized. This role requires strong coordination skills and attention to detail, as the Project Manager Admin helps streamline workflows and supports the project manager in achieving project milestones on time.

What is the difference between Project Manager Admin vs Project Coordinator?

AspectProject Manager AdminProject Coordinator
CredentialsTypically requires administrative experience, familiarity with project management tools, and sometimes certifications like CAPMOften requires organizational skills, basic project management knowledge, and relevant certifications or coursework
Work EnvironmentSupports project managers in office settings, handling documentation, scheduling, and communicationAssists in project planning, tracking, and coordination tasks, often working closely with teams
Employer & Industry UsageCommon in construction, IT, and corporate sectorsWidely used across industries like marketing, healthcare, and technology

Both roles support project teams but differ mainly in scope and responsibilities. Project Manager Admin focuses on administrative support, while Project Coordinators handle more direct project tracking and coordination tasks.

What cities in Oregon are hiring for Project Manager Admin jobs? Cities in Oregon with the most Project Manager Admin job openings:
Project Manager Admin jobs near you

Project Manager-Mechanical Construction

Kimmel and Associates

Portland, OR • On-site

$130K - $150K/yr

Other

Medical, Dental, Vision, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

About the Company

Our client is a highly respected mechanical contractor with a long-standing reputation for delivering complex commercial and industrial construction projects throughout the region. Known for its commitment to safety, quality, and innovation, the company partners with leading general contractors, owners, and developers to deliver mechanical systems that meet the highest standards of performance.

The organization invests heavily in its people, technology, and operational excellence, creating an environment where experienced construction professionals have the autonomy, resources, and support needed to successfully lead challenging projects while advancing their careers.

About the Position

Our client is seeking an experienced Project Manager to lead mechanical construction projects from preconstruction through final closeout. This individual will be responsible for delivering projects safely, on schedule, within budget, and to the highest quality standards while serving as the primary point of contact for clients, subcontractors, and project teams.

The Project Manager will oversee every phase of project execution, including planning, scheduling, budgeting, procurement, contract administration, forecasting, risk management, and team leadership. This role requires a proactive leader who can balance technical expertise with strong business acumen to maximize project performance and build lasting client relationships.

Key Responsibilities

  • Manage mechanical construction projects from preconstruction through commissioning and closeout.
  • Develop and maintain project schedules, budgets, cash flow projections, and cost forecasts.
  • Monitor project financial performance and implement corrective actions to maintain profitability.
  • Review owner contracts and administer subcontracts, purchase orders, and vendor agreements.
  • Lead project planning meetings, coordination efforts, and jobsite progress reviews.
  • Prepare and manage RFIs, change orders, contract documentation, and project correspondence.
  • Coordinate with field leadership, engineering teams, subcontractors, suppliers, and clients throughout project execution.
  • Identify project risks and develop mitigation strategies to minimize schedule and financial impacts.
  • Support commissioning activities and successful project turnover.
  • Mentor and develop Project Engineers and other project staff while fostering a collaborative team environment.
  • Build strong relationships with owners, architects, engineers, general contractors, and trade partners to promote repeat business opportunities.
  • Participate in business development efforts, project pursuits, and strategic planning initiatives.
  • Promote LEAN construction principles and continuous improvement throughout project delivery.
  • Ensure compliance with company safety programs, labor requirements, contractual obligations, and company policies.

Requirements

  • Bachelor's degree in Engineering, Construction Management, or a related discipline preferred.
  • Minimum of 5 years of project management experience in mechanical construction with a bachelor's degree, or
  • 7–10+ years of progressive experience managing mechanical construction projects.
  • Demonstrated success managing projects from planning through completion.
  • Strong background in commercial or industrial mechanical construction.
  • Experience managing multiple projects simultaneously.
  • Familiarity with commissioning, BIM coordination, and preconstruction activities.
  • Experience negotiating contracts, subcontracts, and change orders.
  • Expertise in contract administration and construction project documentation.
  • Proven ability to resolve complex project challenges while maintaining positive client relationships.
  • Ability to prioritize multiple responsibilities in a fast-paced construction environment.
  • Strong understanding of construction technology, ERP/accounting systems, Microsoft Office Suite, project management software, and BIM platforms.
  • Demonstrated commitment to safety, quality, continuous improvement, and operational excellence.

Benefits

  • Competitive base salary ($130,000-$150,000)
  • Performance-based bonus opportunities
  • Comprehensive medical, dental, and vision insurance
  • 401(k) with company contribution
  • Paid vacation and holidays
  • Professional development and leadership advancement opportunities
  • Collaborative team environment with long-term career growth
  • Opportunity to lead high-profile mechanical construction projects for a respected industry leader

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