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Project Coordinator Publishing information

What are the key skills and qualifications needed to thrive as a project coordinator in publishing?

To thrive as a Project Coordinator in Publishing, you need strong organizational abilities, attention to detail, and a background in publishing or communications, often supported by a relevant degree. Familiarity with project management tools (like Trello or Asana), content management systems, and editorial workflow software is typically required. Excellent communication, problem-solving, and multitasking skills help you manage timelines and collaborate effectively with editors, designers, and authors. These skills ensure smooth project delivery, maintain quality standards, and support successful publication outcomes.

What does a project coordinator in publishing do?

A Project Coordinator in Publishing is responsible for managing the workflow of publishing projects from inception to completion. They coordinate between authors, editors, designers, and printers to ensure deadlines are met and the quality standards are maintained. Their duties typically include tracking project progress, managing schedules, handling administrative tasks, and facilitating communication among team members. They play a critical role in ensuring that manuscripts are published on time and within budget. Project Coordinators help to resolve any issues that may arise during the publishing process.

What is the difference between Project Coordinator Publishing vs Editorial Assistant?

AspectProject Coordinator PublishingEditorial Assistant
CredentialsBachelor's degree in publishing, communications, or related fieldBachelor's degree in English, journalism, or related field
Work EnvironmentPublishing houses, media companies, or digital media firmsPublishing houses, magazines, or book publishers
Employer & Industry UsageUsed to manage publishing projects, coordinate teams, and oversee schedulesSupports editors, manages submissions, and assists with content editing
Common Search & Comparison IntentUnderstanding project management roles in publishingClarifying editorial support roles in publishing

While both roles operate within the publishing industry, a Project Coordinator Publishing primarily manages publishing projects, schedules, and team coordination. An Editorial Assistant focuses on supporting editors, handling submissions, and editing content. The roles often overlap but differ in scope: project management versus editorial support.

How does a project coordinator in publishing typically interact with authors, editors, and production teams during a project?

As a Project Coordinator in publishing, you'll serve as a central point of communication between authors, editors, and production teams. Your main responsibilities include organizing project timelines, ensuring materials move smoothly through editorial and design stages, and troubleshooting any bottlenecks that arise. You will frequently schedule meetings, manage deadlines, and facilitate feedback to keep everyone aligned. This collaborative environment requires excellent organizational and interpersonal skills, as you'll be balancing multiple priorities and stakeholders to ensure successful publication.
What are popular job titles related to Project Coordinator Publishing jobs in Indiana? For Project Coordinator Publishing jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Project Coordinator Publishing jobs in Indiana look for? The top searched job categories for Project Coordinator Publishing jobs in Indiana are:
What cities in Indiana are hiring for Project Coordinator Publishing jobs? Cities in Indiana with the most Project Coordinator Publishing job openings:
Project Coordinator Publishing jobs near you
Infographic showing various Project Coordinator Publishing job openings in Indiana as of August 2026, with employment types broken down into 87% Full Time, 8% Part Time, and 5% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution.

US Project Coordinator

SG Services, Inc.

Bloomington, IN • On-site

$42K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

Job description

Title: US Project Coordinator

Status: Full-time

Hours: 40/week, Monday-Friday, 9 am-6 pm

Location: Bloomington, IN

Reports to: Director of Projects, NA


Company Summary: Secretly Group is a leading, independently owned music company.

Its major divisions include record labels Dead Oceans, Jagjaguwar and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Unknown Mortal Orchestra, Claud, MUNA, Slowdive, and Khruangbin among others.


Position Summary: The Projects Coordinator is an integral part of the Projects team, working closely with Project Managers as well as with teams across the label to assist on Secretly Group releases (Dead Oceans, Jagjaguwar, Secretly Canadian). Candidates must have a knack for organization, with a sharp attention to detail and strong time management skills. The ideal candidate is eager to learn, proactively contributes to campaign execution, and develops the knowledge to provide meaningful project support throughout the album campaign cycle. This is a full-time position, reporting to the Director of Projects, US. The position can be based out of our New York or Bloomington office.

Responsibilities:

  • Serve as the day-to-day direct support for Project Managers on an assigned set of projects, functioning as an embedded member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating elements of the album campaign cycle.
  • Develop a comprehensive understanding of assigned campaigns, including timelines, priorities, and action items, to provide comprehensive project support.
  • Coordinate logistics for and participate in Project team communications, including planning and scheduling meetings, sharing agendas, taking minutes, and distributing action items.
  • Assist in generating UPCs and ISRCs and work with the A&R team to collate Label Copy for all recordings.
  • Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT.
  • Work closely with Project Managers and the Production team to manage production deadlines, strategize stock pressing quantities, investigate quotes, and place all internal production orders for physical audio formats, merch, and value adds. Serve as the liaison between Projects and Production staff.
  • Collect assets from artists, managers, and 3rd parties (ie, photographers, video directors, mastering houses). Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools.
  • Organize and update project management hubs (such as Basecamp and AirTable) with project information. Ensure that these shared resources are accurate and up-to-date.
  • Assist in coordinating inventory management for projects, including artist, label and retail needs.
  • Work closely with the DSP team, Retail team and Secretly Distribution to optimize all campaigns across the digital and physical retail space.
  • Assist Project Managers and Operations management staff with special projects as needed.


The Ideal Candidate Demonstrates:

  • Excellent communication and organizational skills are essential.
  • Must possess strong problem-solving and analytical skills.
  • Must be able to demonstrate independent thought and action while operating in sync with a team.
  • Ability to set priorities and meet deadlines.
  • Effectively manage multiple concurrent projects.
  • Background of 1-2 years in music industry preferred.
  • Knowledge of and enthusiasm for the Secretly Group artist roster.

SG Services, Inc. Benefits:

  • Paid holidays including end of the year closure
  • Paid Time Off policy, which includes a separate Sick Days bank
  • 401K with corporate matching
  • 12 weeks for parental leave after birth or adoption paid at 100% of salary
  • Commuter Benefit
  • Volunteer Hours Matching Policy
  • Employee Assistance Program
  • Medical Health insurance covered at 100% for employee-only medical premiums
  • Dental & Vision insurance

Salary: $42,500

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.