Project Coordinator Executive Assistant Jobs in Rialto, CA

Location: Orange County, California

Job Type: Full-Time | In-Office

Compensation: (College Grad 60,000- 70,000)/(2+ years experience &70,000-80,000)+ Benefits (DOE)

At OC Home Buyers , we move fast, solve problems, and are passionate about creating exceptional experiences for homeowners. As we continue to grow, we're looking for an exceptional Executive Assistant to support our Chief Operating Officer.

This is much more than an administrative position.

We're looking for someone who thrives on organization, enjoys creating structure, anticipates needs before they're asked, and takes pride in helping an executive operate at their highest level.

If you're highly organized, detail-oriented, resourceful, and enjoy solving problems behind the scenes, this could be the perfect opportunity.

OC Home Buyers is a fast-growing real estate investment company dedicated to helping homeowners find creative real estate solutions while delivering exceptional customer service. We pride ourselves on moving quickly, operating with integrity, and continuously improving everything we do.

Our culture is built around accountability, teamwork, flexibility, and a commitment to excellence.

As the Executive Assistant to the COO, you'll serve as a trusted partner responsible for keeping priorities organized and ensuring day-to-day operations run smoothly.

Responsibilities include:

• Manage an ever-changing executive calendar, appointments, and priorities.
• Coordinate domestic travel, accommodations, and itineraries.
• Organize meetings, prepare agendas, and track follow-up items.
• Manage email communications and assist with correspondence.
• Conduct online research and gather information for business initiatives and special projects.
• Assist with social media scheduling, coordination, and content management.
• Create and maintain organized systems, processes, and documentation.
• Prepare reports, presentations, spreadsheets, and business documents.
• Track projects and ensure deadlines are met.
• Coordinate with vendors, clients, and internal team members.
• Handle confidential information with professionalism and discretion.
• Identify opportunities to improve efficiency and recommend better processes.
• Anticipate needs and proactively solve problems before they become issues.
• Manage the COO's ever-changing business and personal calendar, ensuring priorities are aligned and nothing falls through the cracks.
• Coordinate domestic travel, accommodations, itineraries, and logistics for both business and occasional personal travel.
• Dedicate up to 30% of your time supporting the COO with personal scheduling, errands, appointments, and other personal assistant responsibilities, allowing them to remain focused on leading and growing the business.
• Assist with personal appointments, reservations, vendor coordination, gift purchasing, and other confidential personal matters as needed.

You're someone who enjoys bringing order to busy environments and helping others succeed.

You don't wait to be told what to do, you anticipate what needs to happen next.

You are:

• Exceptionally organized.
• Highly detail-oriented.
• Process-driven.
• Flexible and adaptable when priorities change.
• Naturally curious and not afraid to ask questions.
• Calm under pressure.
• Professional and discreet.
• Resourceful and proactive.
• Dependable and accountable.
• Positive, collaborative, and drama-free.
• Able to manage multiple priorities without losing attention to detail.

• 2+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Project Coordinator, Office Manager, or in a similar support role preferred.
• Recent college graduates with exceptional organizational skills, a strong work ethic, and a desire to build a career in business operations are encouraged to apply.
• Outstanding organizational and time management skills.
• Excellent written and verbal communication skills.
• Strong proficiency with Microsoft Office and Google Workspace.
• Comfortable learning new technology and software platforms.
• Experience coordinating calendars, meetings, and travel is a plus.
• Strong research, problem-solving, and critical thinking skills.
• Experience supporting social media or marketing efforts is a plus.
• Ability to maintain confidentiality and exercise sound judgment.
• Real estate experience is helpful but not required.

Within your first 90 days, you'll:

• Become the trusted right hand to the COO.
• Keep schedules organized and priorities moving forward.
• Improve efficiency by creating and refining processes.
• Ensure important details never fall through the cracks.
• Help eliminate administrative distractions so leadership can focus on growing the business.
• Build strong working relationships across the organization.

At OC Home Buyers, you'll join a team that values initiative, collaboration, and continuous improvement.

Your ideas will be welcomed.

Your contributions will be noticed.

You'll have the opportunity to make a direct impact on a growing organization while working alongside leadership that values trust, accountability, and excellence.

If you enjoy solving problems, creating organization out of chaos, and helping leaders perform at their best, we'd love to hear from you.

Apply today and become the trusted partner behind our continued growth.