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Project Coordinator Admin Jobs in Virginia (NOW HIRING)

ATI Restoration

Project Coordinator II

Sterling, VA · On-site

Job Summary Project Coordinator provides complex administrative support to various members of the ... Conduct quality checks of purchase orders and administer work authorizations/COSs as needed.

Helix Electric

Project Coordinator

Manassas, VA · On-site

$65K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric, Inc.

Project Coordinator

Manassas, VA

$65K - $75K/yr

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric, Inc.

Project Coordinator

Manassas, VA

$50K - $65K/yr

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric

Project Coordinator

Manassas, VA

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric

Project Coordinator

Manassas, VA · On-site

$65K - $75K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric

Project Coordinator

Manassas, VA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Our Project Coordinator is the individual responsible for the day-to-day administrative on-site ... Various admin duties: keeping project paperwork organized, documentation and tracking, filing and ...

Helix Electric

Project Coordinator

Manassas, VA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs. QUALIFICATIONS: * High School diploma required. * Minimum of 3+ ...

Helix Electric, Inc.

Project Coordinator

Manassas, VA · On-site

$50K - $65K/yr

Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs. QUALIFICATIONS: * High School diploma required. * Minimum of 3+ ...

Helix Electric

Project Coordinator

Manassas, VA · On-site

$50K - $65K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Various admin duties: keeping project paperwork organized, documentation and tracking, filing and scanning, various project needs. QUALIFICATIONS: * High School diploma required. * Minimum of 3+ ...

System One Holdings, LLC

IT Project Coordinator

Vienna, VA · On-site

$50 - $60/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Project Coordinator Type: Contract Compensation: 50.00-60.00/hr W2 Work Model: Remote Hours: 40.0 ... Maintain and administer project, program, and team repositories. * Manage SharePoint sites ...

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Project Coordinator Admin information

What is a project coordinator admin?

Project Coordinator Admins are professionals who support project managers and teams by handling administrative tasks, coordinating project activities, and ensuring projects run smoothly. Their duties often include scheduling meetings, maintaining project documentation, tracking deadlines, and communicating with stakeholders. They play a crucial role in keeping projects organized and on schedule, making them essential for successful project delivery. Project Coordinator Admins need strong organizational, communication, and multitasking skills to excel in their roles.

How does a project coordinator admin typically collaborate with different departments to ensure project milestones are met?

A Project Coordinator Admin works closely with various departments such as operations, finance, and project management teams to track progress, share updates, and address potential roadblocks. They often schedule and facilitate meetings, distribute project documentation, and ensure all stakeholders are aligned on timelines and deliverables. Effective communication and organization are key, as the role frequently requires following up with team members and managing multiple priorities simultaneously. This collaborative approach helps ensure that projects stay on schedule and within scope.

What are the key skills and qualifications needed to thrive as a project coordinator admin, and why are they important?

To thrive as a Project Coordinator Admin, you need strong organizational abilities, attention to detail, and experience with project management processes, often supported by a relevant degree or administrative experience. Familiarity with project management software (such as Microsoft Project, Asana, or Trello) and proficiency in Microsoft Office Suite are typically required. Excellent communication, time management, and problem-solving skills help you coordinate tasks and support teams effectively. These skills and qualities are crucial for ensuring project timelines are met, resources are allocated efficiently, and team collaboration remains smooth.

What is the difference between Project Coordinator Admin vs Project Coordinator?

AspectProject Coordinator AdminProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CAPM are a plusSimilar credentials; often holds certifications like CAPM or PMP
Work EnvironmentAdministrative office settings, supporting project teamsOn-site or remote project sites, coordinating tasks and schedules
Employer & Industry UsageUsed across industries for administrative support roles in projectsMore involved in project execution and planning activities
Search & Comparison IntentOften searched for administrative support roles in projectsCompared for active project management responsibilities

The Project Coordinator Admin primarily handles administrative tasks supporting project teams, focusing on documentation, scheduling, and communication. The Project Coordinator has a broader role in managing project activities, timelines, and resources. While both roles require similar credentials and work environments, the Project Coordinator is more involved in project execution, making it a more active role in project management processes.

How much is the salary for a project coordinator?

The salary for a project coordinator typically ranges from $45,000 to $75,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators with certifications like PMP can earn higher salaries. Compensation also varies based on the complexity of projects and company size.

Is a project coordinator admin a high paying job?

The salary for a project coordinator admin varies depending on industry, experience, and location, but it is generally considered an entry- to mid-level position with moderate pay. It typically offers a stable income, with higher salaries possible for those with certifications like PMP or experience managing complex projects. Overall, it is not classified as a high-paying role compared to senior or specialized positions.

What are the most commonly searched types of Project Admin jobs in Virginia?

The most popular types of Project Admin jobs in Virginia are:

What are popular job titles related to Project Coordinator Admin jobs in Virginia?

For Project Coordinator Admin jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Project Coordinator Admin jobs in Virginia look for?

The top searched job categories for Project Coordinator Admin jobs in Virginia are:

What cities in Virginia are hiring for Project Coordinator Admin jobs?

Cities in Virginia with the most Project Coordinator Admin job openings:

Project Coordinator Admin jobs near you
Infographic showing various Project Coordinator Admin job openings in Virginia as of August 2026, with employment types broken down into 80% Full Time, 17% Part Time, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Coordinator II

ATI Restoration

Sterling, VA • On-site

Full-time

Posted 28 days ago

ATI Restoration rating

7.4

Company rating: 7.4 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

Job description

Job Summary
Project Coordinator provides complex administrative support to various members of the project team under the direction of the Office Manager. The Project Coordinator II will be responsible for project oversight and coordination of all its stages from inception to completion by inputting data, tracking, and monitoring control points and program updates. Additional responsibilities include assisting with document management and tracking progress for program estimates. This position requires independent decision-making regarding job assignments and communication to all stakeholders during the job process.
Key Responsibilities
Project & Workflow Management
  • Intake new leads and jobs, entering all information across platforms to maintain a single, accurate source of data.
  • Make decisions regarding project assignment to Project Directors to ensure proper project workflow.
  • Schedule initial inspections during the initial phone call to ensure parameters are met and provide a single point of contact.
  • Update platforms (XactAnalysis, Symbility, AlacNet) to meet program timelines for customer contact and site inspections.
  • Upload work authorizations and insurance-specific documents promptly to facilitate the release of funds.
  • Assist with securing third-party mortgage authorizations, coordinate mortgage inspections, and manage check endorsements.
  • Conduct weekly audits of team dashboards to ensure updated dates, uploaded documents, accurate estimates, and draw payments.
  • Monitor JobTrack to ensure assignments are compliant and input job-specific milestones.
  • Review daily reports and the TPA/Contractor Connection Dashboard to maintain compliance, resolve discrepancies, and notify billing of any disputes.
  • Monitor job progress for USAA checks to ensure timely endorsement at final walk-throughs and verify check amounts against estimates.
  • Review completed project files for invoicing, ensuring all estimates, change orders, and close-out documents are accurate and accounted for.
  • Serve as point of contact regarding status of all jobs in the location and present during production meetings.

Administrative Support
  • Provide high-level administrative support to Project Directors and the Project Management team.
  • Conduct quality checks of purchase orders and administer work authorizations/COSs as needed.
  • Prepare job files and organize paperwork accurately using Salesforce.
  • Transfer and upload photos into specific files to forward to corporate staff.
  • Develop staff meeting agendas for production meeting logistics.
  • Reconcile and send billing reports to accounting staff by monthly deadlines and handle billing exceptions.
  • Generate requests to ensure promptness on estimates.
  • Attend all appropriate company training and monthly Admin Program meetings.
  • Execute administrative support functions and perform special project assistance as needed.

Qualifications and Experience
  • High School Diploma or equivalent.
  • Minimum of 4 year of experience in a coordinator or administrative role.
  • Construction industry experience preferred.
  • Experience working in Salesforce, including generating reports (preferred).

TRAVEL & WORKING CONDITIONS
  • Travel is minimal for this position.
  • This position requires sitting for long periods of time and looking at monitors along with typing for extended periods of time.
  • This position may require occasional flexibility in schedule to address urgent or time-sensitive employee relations matters.
  • Work is performed in a professional office environment.

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