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Project Coordinator Admin Jobs in Arizona (NOW HIRING)

Loenbro

Project Coordinator - Electrical

Chandler, AZ · On-site

Administer all project documentation, correspondence, and functions including electrical permitting ... Field Coordination & Site Support: Coordinate field activities including layout verification ...

Robert Caylor Construction Co

Be Seen First

Commercial Construction Project Administrator

Tucson, AZ · On-site

$55K - $68K/yr

PROJECT ADMINISTRATOR for Commercial Construction General Contractor On-site, Mon-Fri position - NOT ELIGIBLE FOR REMOTE WORK We are seeking an organized, detail-oriented Project Administrator to ...

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Project Coordinator Admin information

What is a project coordinator admin?

Project Coordinator Admins are professionals who support project managers and teams by handling administrative tasks, coordinating project activities, and ensuring projects run smoothly. Their duties often include scheduling meetings, maintaining project documentation, tracking deadlines, and communicating with stakeholders. They play a crucial role in keeping projects organized and on schedule, making them essential for successful project delivery. Project Coordinator Admins need strong organizational, communication, and multitasking skills to excel in their roles.

How does a project coordinator admin typically collaborate with different departments to ensure project milestones are met?

A Project Coordinator Admin works closely with various departments such as operations, finance, and project management teams to track progress, share updates, and address potential roadblocks. They often schedule and facilitate meetings, distribute project documentation, and ensure all stakeholders are aligned on timelines and deliverables. Effective communication and organization are key, as the role frequently requires following up with team members and managing multiple priorities simultaneously. This collaborative approach helps ensure that projects stay on schedule and within scope.

What are the key skills and qualifications needed to thrive as a project coordinator admin, and why are they important?

To thrive as a Project Coordinator Admin, you need strong organizational abilities, attention to detail, and experience with project management processes, often supported by a relevant degree or administrative experience. Familiarity with project management software (such as Microsoft Project, Asana, or Trello) and proficiency in Microsoft Office Suite are typically required. Excellent communication, time management, and problem-solving skills help you coordinate tasks and support teams effectively. These skills and qualities are crucial for ensuring project timelines are met, resources are allocated efficiently, and team collaboration remains smooth.

What is the difference between Project Coordinator Admin vs Project Coordinator?

AspectProject Coordinator AdminProject Coordinator
CredentialsTypically requires a high school diploma or associate degree; certifications like CAPM are a plusSimilar credentials; often holds certifications like CAPM or PMP
Work EnvironmentAdministrative office settings, supporting project teamsOn-site or remote project sites, coordinating tasks and schedules
Employer & Industry UsageUsed across industries for administrative support roles in projectsMore involved in project execution and planning activities
Search & Comparison IntentOften searched for administrative support roles in projectsCompared for active project management responsibilities

The Project Coordinator Admin primarily handles administrative tasks supporting project teams, focusing on documentation, scheduling, and communication. The Project Coordinator has a broader role in managing project activities, timelines, and resources. While both roles require similar credentials and work environments, the Project Coordinator is more involved in project execution, making it a more active role in project management processes.

How much is the salary for a project coordinator?

The salary for a project coordinator typically ranges from $45,000 to $75,000 annually, depending on experience, industry, and location. Entry-level positions may start lower, while experienced coordinators with certifications like PMP can earn higher salaries. Compensation also varies based on the complexity of projects and company size.

Is a project coordinator admin a high paying job?

The salary for a project coordinator admin varies depending on industry, experience, and location, but it is generally considered an entry- to mid-level position with moderate pay. It typically offers a stable income, with higher salaries possible for those with certifications like PMP or experience managing complex projects. Overall, it is not classified as a high-paying role compared to senior or specialized positions.

What are the most commonly searched types of Project Admin jobs in Arizona?

The most popular types of Project Admin jobs in Arizona are:

What cities in Arizona are hiring for Project Coordinator Admin jobs?

Cities in Arizona with the most Project Coordinator Admin job openings:

Project Coordinator Admin jobs near you
Infographic showing various Project Coordinator Admin job openings in Arizona as of August 2026, with employment types broken down into 86% Full Time, 9% Part Time, 2% Temporary, and 3% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Project Coordinator

Lincoln Property Company

Phoenix, AZ • On-site

Full-time

Re-posted 17 days ago

Lincoln Property rating

8.7

Company rating: 8.7 out of 10

Based on 15 frontline employees who took The Breakroom Quiz

19th of 205 rated real estate companies

Job description

The Project Coordinator partners with project managers and executives, property management and accounting teams, and general contractors to ensure the successful execution of development and construction projects.  

Essential Duties and Responsibilities: 

  • Assist in monitoring and managing documentation flow and communications associated with development and construction projects of varying sizes.   
  • Generate requests for bid packages, bid comparison documents, budgets, and schedules. 
  • Develop and distribute meeting minutes and project report(s). 
  • Administer contracts with all vendors. 
  • Prepare monthly budget updates and monthly draw packages. 
  • Manage construction document files and close out documentation. 
  • Generate monthly fee billing for Lincoln. 
  • Participate in internal and external development programs and mentoring to grow into advanced roles. 
  • Contribute through thoughtful and proactive execution of clearly defined duties, methods, and tasks; contribute to team performance through suggestions to improve systems, processes, and procedures. 
  • Perform other duties as assigned. 

Qualifications: 

  • Minimum of 2 years of professional administrative support experience, preferably focused on construction management or real estate  
  • Intermediate skills with Microsoft Office Suite, including Power Point and Project required; Procore Construction Software preferred 
  • Ability to effectively interact/communicate verbally and in writing with teammates and leadership team in a straightforward, professional manner, keeping the appropriate customer(s) informed/updated as needed 
  • Ability to analyze and interpret commercial lease, architect and engineer consulting, and general contractor agreement as well as construction documentation 
  • Ability to work independently and in a team setting, take direction from multiple Project Managers, and carry out tasks with little direction 
  • Ability to effectively collaborate with internal and external Project Managers, architects, engineers, consultants, and general contractors, including the ability to give direction 
  • Knowledge of financial terms and principles; ability to calculate figures such as percentages, discounts, markups, and/or commissions 
  • Strong organizational skills with an inquisitive and entrepreneurial mindset 
  • Proven track record of delivering excellent internal and external customer service 
  • Ability to work after hours, weekends, holidays, and during emergency situations as necessary to meet the needs of the client 
  • Ability to read and write English in order to understand manuals and procedures, and to write reports 

Physical Requirements: 

Ability to sit/stand/walk for long periods of time, including walking unfinished construction project sites and on uneven surfaces; manual dexterity to operate a computer keyboard, phone, and other office equipment; eyesight that allows for reading a computer screen, phone screen, reports, etc.; hearing that allows for hearing/understanding spoken words; lifting and carrying up to 20 lbs.; tolerant of loud noises, airborne dust, chemicals, fumes, and inclement weather. 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

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