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Project Based Virtual Assistant Jobs in Chicago, IL

Savoye North America, Inc.

Project Accountant

Aurora, IL · On-site

$80K - $95K/yr

Support data migration efforts, including review and reconciliation of historical project cost data being transitioned to the new system. * Assist in developing and documenting new ERP-based ...

CEDENT

Contact Center Solution Architect

Chicago, IL · Remote

$65 - $85.50/hr

... virtual assistant solutions. * Experience integrating these chatbots on web/.com site and then API ... Drive integration of Voice and Web-based channels with back-end systems, APIs and analytics ...

Mesa Accosiates

Project Engineer

Crown Point, IN · On-site

Support the project based on fluctuating working hours to support execution and project timelines ... Coordinate, price, and assist Lead Project Manager in commercial tasks, such as change orders and ...

CFS

Assistant Controller

Vernon Hills, IL

$155K - $200K/yr

Assistant Controller This Assistant Controller position offers a rare chance to work directly ... Strong background in WIP accounting, job costing, and project-based accounting environments.

Lake Ridge Schools

Literacy Interventionist

Gary, IN · On-site

... project-based curriculum. * Assist teachers in using data to determine adequate progress, develop student mastery, identify and group students for small-group and differentiated core instruction, and ...

Lake Ridge Schools

Literacy Interventionist

Gary, IN · On-site

... project-based curriculum. * Assist teachers in using data to determine adequate progress, develop student mastery, identify and group students for small-group and differentiated core instruction, and ...

Lake Ridge Schools

Math Interventionist

Gary, IN · On-site

$43K - $56K/yr

... project-based curriculum frameworks. * Assist teachers in using data to determine adequate progress, develop student mastery, identify and group students for small-group and differentiated core ...

CNA

Risk Control Consultant, Virtual Center

Chicago, IL · On-site +1

$72K - $141K/yr

At CNA, we strive to create a culture in which people know they matter and are part of something ... May be responsible for special projects. May perform additional duties as assigned. Reporting ...

DuPage County ROE

District Projects Intern

Wheaton, IL · On-site

$14.75 - $19.75/hr

This is a project-based internship tied to the design and construction of the Tech and Trade Center ... The Architectural Intern will assist in the design and development of a high school Trade Center ...

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Project Based Virtual Assistant information

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How much do project based virtual assistant jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for project based virtual assistant in Chicago, IL is $25.13, according to ZipRecruiter salary data. Most workers in this role earn between $21.06 and $28.22 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as a project based virtual assistant, and why are they important?

To thrive as a Project Based Virtual Assistant, you need strong organizational, time management, and multitasking skills, often supported by prior administrative experience or relevant training. Familiarity with tools like Microsoft Office, Google Workspace, project management software (e.g., Trello, Asana), and communication platforms (e.g., Slack, Zoom) is typically required. Exceptional communication, self-motivation, and problem-solving abilities are standout soft skills for this role. These skills and qualities ensure efficient support, timely project completion, and effective remote collaboration with clients or teams.

How do project based virtual assistants typically manage multiple clients and deadlines?

Project-based virtual assistants often juggle assignments from several clients, each with unique expectations and timelines. To manage this, they rely heavily on organizational tools like task management software, shared calendars, and communication platforms to prioritize tasks and track progress. Clear communication and regular updates with clients are essential to set realistic deadlines and avoid misunderstandings. Successfully balancing multiple projects requires strong time management skills and the ability to quickly adapt to shifting priorities, making flexibility a key trait for success in this role.

What is a project based virtual assistant?

Project Based Virtual Assistants are professionals who provide remote administrative, technical, or creative support for specific tasks or short-term projects. Unlike full-time virtual assistants, they are hired for a defined period or to complete particular assignments, such as managing events, conducting research, or handling marketing campaigns. This flexible arrangement allows businesses to access specialized skills without a long-term commitment, making it a cost-effective solution for fluctuating workloads.

What are popular job titles related to Project Based Virtual Assistant jobs in Chicago, IL?

For Project Based Virtual Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Project Based Virtual Assistant jobs in Chicago, IL look for?

The top searched job categories for Project Based Virtual Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Project Based Virtual Assistant jobs?

Cities near Chicago, IL with the most Project Based Virtual Assistant job openings:

Project Based Virtual Assistant jobs near you

Project Accountant

Savoye North America, Inc.

Aurora, IL • On-site

$80K - $95K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

SAVOYE NORTH AMERICA designs and integrates supply chain solutions. We provide innovative solutions to some of the most perplexing logistics processes through a full range of Advanced Software solutions and Advanced Technologies systems. As a leading logistics service provider, we are excited for our growth and commitment to customizing global logistics solutions.
We are searching for Project Accountant who will serve as a key financial partner to our project management and operations teams, and who will play an active role in our ERP implementation. Build your career in an innovative, growing company by developing a working knowledge of SAVOYE systems and supporting our clients.
Job Summary
The Project Accountant is a critical finance role reporting to the Director of Finance and Administration, with significant day-to-day interaction with project managers, operations leaders, and other members of the Accounting team. This position is responsible for the financial integrity of SNA's project portfolio — tracking costs against budgets, supporting accurate and timely revenue recognition, and providing project managers with the financial visibility they need to manage margin performance throughout the project lifecycle.
As we are in an exciting period of growth and operational evolution, including an ERP platform migration to Epicor Kinetic, the Project Accountant will serve as a core internal team member on SNA's ERP migration to Epicor Kinetic, working alongside the Director of Finance and other key team members to configure, validate, and adopt new system workflows. This is a high-visibility role with a defined path toward broader financial leadership responsibility.
Qualifications, Education, and Experience Requirements
  • Bachelor's degree in Accounting or Finance
  • 3–5 years of progressive accounting experience, with meaningful exposure to project accounting, job costing, or cost accounting in a project-based or construction/integration business environment.
  • Working knowledge of percentage-of-completion revenue recognition and WIP accounting.
  • Experience with ERP systems in a finance or accounting capacity; demonstrated ability to work within and extract data from an ERP environment.
  • Strong Excel skills, including financial modeling, pivot tables, and the ability to build and maintain project cost tracking tools.
  • High attention to detail and comfort managing multiple active projects simultaneously with competing deadlines.
  • Strong interpersonal and communication skills – this role requires building credibility with project managers and operations leaders, not just finance and accounting teammates.
  • Ability to work independently and exercise sound judgment with limited supervision.
Desired Qualifications
  • Prior involvement in an ERP implementation or system migration, particularly in a project accounting or finance configuration role.
  • Familiarity with Epicor Kinetic or similar project-centric ERP platforms (e.g., IFS, NetSuite, MS Dynamics BC).
  • Experience with multi-state sales tax compliance and/or cross-border (U.S./Canada) tax considerations.
  • Exposure to board-level or executive financial reporting.
  • Experience in material handling, logistics automation, systems integration, engineering-to-order, or heavy construction business.
Essential Job Functions
Project Accounting amp; Cost Management
  • Monitor and maintain financial records for all active projects, including budget-to-actual cost tracking, cost-at-completion forecasting, and margin analysis at the project level.
  • Partner closely with project managers to review project cost performance, identify budget variances, and support proactive corrective action on at-risk projects.
  • Support the monthly revenue recognition process (percentage-of-completion / cost-to-cost method) in accordance with GAAP including the preparation and review of POC calculations and related journal entries.
  • Analyze project labor costs, subcontractor spending, material costs, and overhead allocations; flag variances and facilitate resolution with the relevant project or operations stakeholders.
  • Assist in the preparation of project financial reporting for internal stakeholders, including project margin summaries, cost forecasts, and board-level financial inputs.
  • Maintain and audit project budgets in the ERP system, ensuring accuracy of project setup, cost code structures, and phase-level cost tracking.
  • Support change order financial analysis — assessing cost impact, margin analysis, and appropriate revenue recognition treatment.
Month-End Close amp; General Accounting
  • Actively participate in the monthly close process, including preparation of journal entries, account reconciliations, and project-related accruals.
  • Prepare and review WIP schedules (overbillings and under billings) and ensure accurate balance sheet classification of project-related assets and liabilities.
  • Assist with the preparation of monthly financial statements and supporting schedules in accordance with GAAP.
  • Support multi-state sales tax compliance, including reviewing project taxability and assisting with monthly sales tax filings.
  • Assist with internal and external audit requests, including preparation of project cost documentation and schedules.
ERP Implementation (Epicor Kinetic)
  • Serve as a core member of SNA's internal Epicor Kinetic implementation team, representing finance and project accounting interests throughout the configuration, testing, and go-live process.
  • Work with Epicor implementation consultants to validate project accounting configuration — including WBS structure, cost code setup, revenue recognition methods, and period close workflows.
  • Support data migration efforts, including review and reconciliation of historical project cost data being transitioned to the new system.
  • Assist in developing and documenting new ERP-based workflows for project cost tracking, POC calculation, and financial reporting.
  • Participate in user acceptance testing (UAT) for project accounting and financial reporting modules.
  • Support end-user training and adoption within the finance team post go-live.
Working Conditions
  • Most tasks, projects, and communication with clients, team members, and Managers will be completed using a telephone, microphone, computer, and video technology.
  • Long periods of speaking, sitting, standing, typing, and may be required.
  • Although this is a full-time, Exempt position (40 hours per week), extended hours and evenings may be required based on client needs.
  • Applicants must be legally authorized to work in the United States. The company is not able to provide sponsorship for employment visas.
Location:
  • Located at our Savoye HQ in Aurora, IL only
  • The work schedule is Hybrid—four days in the office and one day remote. At times business needs may demand your presence to be in the office every day.
Benefits
  • This is a full time, salaried, exempt position. The position offers a comprehensive benefits package (see below):
  • 401(k) with company match
  • Annual Bonus Plan
  • Health, Dental, and Vision insurance offered by BCBS. Offer multiple HSA and PPO options, two dental options, and Vision benefit.
  • Voluntary: Short-Term Disability amp; other ancillary benefits (Critical Illness, Hospital and Accidental insurance)
  • Employer paid-Life insurance and AD amp;D and Long-Term Disability. Employee assistance program (EAP)
  • Paid time off (PTO) including sick time. Separate Bereavement Leave
  • Generous Company Holidays
  • Fun, Collaborative, and Flexible Corporate culture
  • Final compensation will be determined by various factors such as work location, education, experience, knowledge, and skills.
Equal Employment Opportunity Acknowledgement
SAVOYE NORTH AMERICA is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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