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Project Associate Jobs in Kalamazoo, MI (NOW HIRING)

TowerPinkster

Project Manager

Kalamazoo, MI · On-site

YOUR PURPOSE In the role of a Project Manager, you will lead projects from vision to completion, ensuring every outcome reflects exceptional design, disciplined execution, and a seamless client ...

Amteck, LLC

Project Manager

Portage, MI · On-site

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

Lead Large-Scale Electrical Construction Projects for One of the Nation's Top 50 Electrical Contractors! Amteck is seeking an experienced Project Manager to lead complex electrical construction ...

DISHER

Project Manager

Plainwell, MI · On-site

Project Manager - Plainwell, Michigan DISHER is currently partnering with a leading global provider of modular units and systems for the manufacturing and processing of plastics. They are currently ...

GrayMatter

Project Manager

Battle Creek, MI · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Responsible for managing the execution of projects in line with project scope. * Serve as primary point of contact for clients - manage customer scope expectations * Management and preparation of ...

Safari Circuits, LLC.

Project Manager

Otsego, MI · On-site

  • Medical

  • Life

  • Retirement

  • PTO

Job Summary The Project Manager in this role will be responsible for leading and supporting projects, programs, and initiatives of low to medium complexity while applying project management expertise ...

Cognex

Project Manager

Three Rivers, MI · On-site

$74K - $100K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Project Manager will be interacting and directing resources on projects involving the integration of Cognex designed solutions. Engaging within the pre-sales phase of potential project lifecycle ...

Re:Build Manufacturing

Project Manager

Kalamazoo, MI · On-site

Tekna's project portfolio is incredibly diverse covering medical, life science, consumer and industrial product categories. Tekna is largely client focused offering design consulting, contract ...

DISHER

Project Manager

Plainwell, MI · On-site

Project Manager - Plainwell, Michigan DISHER is currently partnering with a leading global provider of modular units and systems for the manufacturing and processing of plastics. They are currently ...

Ropes Courses Inc

Project Coordinator

Allegan, MI · On-site

$24 - $28/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Project Coordinator Reports to: Plant Manager * Job Type: * Full Time * Non-Exempt * Location: * Allegan, MI Company Profile: The RCI Adventure Products (RCI) team is wholeheartedly focused on ...

GT Independence

Project Manager

Sturgis, MI · On-site

$120K - $160K/hr

  • PTO

The Project Manager leads strategic and operational projects that drive efficiency, support organizational growth, and deliver measurable outcomes. Reporting to the Director of the Enterprise Project ...

Zoetis, Inc.

Project Manager

Kalamazoo, MI · On-site

We are seeking an experienced Project Manager to drive strategic and operational excellence across cross-site, cross-functional teams within the pharmaceutical, biopharmaceutical, and biologics ...

- Zoetis Belgium S.A.

Project Manager

Portage, MI · On-site

We are seeking an experienced Project Manager to drive strategic and operational excellence across cross-site, cross-functional teams within the pharmaceutical, biopharmaceutical, and biologics ...

GT Independence

Project Manager

Sturgis, MI · On-site

  • PTO

The Project Manager leads strategic and operational projects that drive efficiency, support organizational growth, and deliver measurable outcomes. Reporting to the Director of the Enterprise Project ...

Abaxis

Project Manager

Portage, MI

We are seeking an experienced Project Manager to drive strategic and operational excellence across cross-site, cross-functional teams within the pharmaceutical, biopharmaceutical, and biologics ...

Burke Porter Group

Project Manager

Three Rivers, MI · On-site

Capable of managing multiple projects * Capable of reading drawings and schematics * Proficient in Microsoft Office suite * Demonstrated commitment to safe working practices * Monitor performance ...

Pennings and Sons

Project Specialist

Kalamazoo, MI · On-site

$20 - $25/hr

About the Project Specialist (PS) position The Project Specialist is tasked with the efficient operation and completion of Time and Material jobs from project hand off from the T&M Manager to ...

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Showing results 21-40

All JobsProject Associate JobsProject Associate Jobs in Kalamazoo, MI

Project Associate information

See Kalamazoo, MI salary details

$13

$28

$48

How much do project associate jobs pay per hour?

As of Aug 12, 2026, the average hourly pay for project associate in Kalamazoo, MI is $28.72, according to ZipRecruiter salary data. Most workers in this role earn between $19.13 and $33.70 per hour, depending on experience, location, and employer.

What is the difference between Project Associate vs Project Coordinator?

AspectProject AssociateProject Coordinator
Required CredentialsBachelor's degree, relevant certifications often preferredBachelor's degree, project management certifications beneficial
Work EnvironmentSupportive team roles, often in research, development, or nonprofit sectorsOrganizational roles, coordinating project activities across teams
Employer & Industry UsageUsed in research, NGOs, government, and corporate projectsCommon in corporate, IT, construction, and healthcare projects

While both roles support project execution, a Project Associate typically focuses on assisting with research and administrative tasks, whereas a Project Coordinator manages project schedules, resources, and communication to ensure timely completion.

How does a project associate typically interact with cross-functional teams during a project lifecycle?

Project Associates frequently collaborate with diverse teams such as marketing, engineering, finance, and operations to ensure that project tasks are executed smoothly. They help coordinate meetings, track deliverables, and communicate project updates between departments. This role requires strong interpersonal skills and adaptability, as Project Associates often serve as a bridge to align team efforts and resolve issues quickly. Regular interaction with different stakeholders provides valuable exposure and learning opportunities, making it an excellent stepping stone for career advancement in project management.

What are the key skills and qualifications needed to thrive as a project associate, and why are they important?

To thrive as a Project Associate, you need strong organizational skills, attention to detail, and a bachelor's degree in business, management, or a related field. Familiarity with project management software like MS Project, Asana, or Trello, as well as proficiency in MS Office, is typically expected. Excellent communication, teamwork, and problem-solving abilities help you coordinate tasks and support project managers effectively. These skills ensure that projects stay on schedule, stakeholders are informed, and objectives are met efficiently.

What is a project associate?

Project Associates are professionals who provide administrative, organizational, and technical support to project managers and teams. They assist in planning, coordinating, and monitoring project activities to ensure tasks are completed on time and within budget. Their responsibilities often include scheduling meetings, preparing reports, tracking project progress, and facilitating communication between team members and stakeholders. Project Associates play a key role in the smooth execution of projects across various industries.
What are the most commonly searched types of Project jobs in Kalamazoo, MI? The most popular types of Project jobs in Kalamazoo, MI are:
What are popular job titles related to Project Associate jobs in Kalamazoo, MI? For Project Associate jobs in Kalamazoo, MI, the most frequently searched job titles are:
What job categories do people searching Project Associate jobs in Kalamazoo, MI look for? The top searched job categories for Project Associate jobs in Kalamazoo, MI are:
What cities near Kalamazoo, MI are hiring for Project Associate jobs? Cities near Kalamazoo, MI with the most Project Associate job openings:
Project Associate jobs near you

Project Coordinator

Michigan Office Environments

Kalamazoo, MI • On-site

$18 - $25/hr

Full-time

Re-posted 3 days ago

Job description

Position Title: Project Coordinator 
Department: Operations
Reports To: Director, Design & Operations 
FLSA Status: Exempt
Employment Type: Full-Time
Compensation is commensurate with experience
POSITION SUMMARY
The Project Coordinator & Scheduler is responsible for managing the end-to-end coordination of commercial furniture projects from order placement through delivery and installation. This role serves as the primary liaison between sales, vendors, installation teams, and customers to ensure projects are executed on time, within budget, and to the highest quality standards. The ideal candidate thrives in a fast-paced environment, has exceptional organizational skills, and can manage multiple projects simultaneously while maintaining meticulous attention to detail.
ESSENTIAL DUTIES AND RESPONSIBILITIES

Project Coordination (40%)
•       Coordinate all aspects of furniture projects from order acknowledgment through final installation
•       Review orders for accuracy, completeness, and compliance with customer specifications
•       Create and maintain detailed project timelines with clear milestones and deliverables
•       Track purchase orders with manufacturers (Haworth, Steelcase, Herman Miller, etc.) and monitor production status
•       Manage customer expectations regarding project timelines, delivery schedules, and any potential delays
•       Coordinate with sales team to clarify specifications, resolve discrepancies, and address change orders
•       Prepare and distribute internal project status reports to stakeholders
•       Conduct pre-installation site visits to verify space readiness, access requirements, and logistics
•       Coordinate freight scheduling and receiving at warehouse facility
•       Manage project documentation including purchase orders, shipping documents, and installation instructions

Scheduling & Logistics (30%)
•       Develop and maintain master installation schedule balancing customer requirements and crew availability
•       Schedule delivery and installation dates with customers, confirming access, parking, and site requirements
•       Coordinate with installation crews to assign projects based on scope, complexity, and team capabilities
•       Schedule pre-installation meetings with customers to review project scope, timelines, and expectations
•       Arrange freight delivery appointments with carriers and coordinate receiving at warehouse
•       Optimize installation crew schedules to maximize efficiency and minimize downtime
•       Proactively identify and resolve scheduling conflicts before they impact customers
•       Maintain calendar system for all project-related activities and milestones
•       Coordinate punch list items and schedule follow-up visits to complete outstanding work

Vendor & Customer Communication (20%)
•       Serve as primary point of contact for customers during project execution phase
•       Communicate order status updates, shipping confirmations, and delivery schedules to customers
•       Track orders with manufacturer representatives and escalate delays or issues
•       Resolve shipping discrepancies, damaged goods claims, and missing items with vendors
•       Coordinate with freight carriers regarding shipping schedules and delivery requirements
•       Process and track warranty claims with manufacturers
•       Respond to customer inquiries regarding project status within 24 hours
•       Document all customer and vendor communications in project management system

Quality Control & Problem Resolution (10%)
•       Inspect received merchandise for damage, defects, or discrepancies against purchase orders
•       Document and photograph any shipping damage or missing items immediately upon receipt
•       Coordinate repair or replacement of damaged/defective products with manufacturers
•       Ensure all furniture meets specifications before scheduling installation
•       Review installation quality with crews and address any workmanship concerns
•       Manage punch list completion and ensure customer satisfaction before project closeout
•       Identify recurring issues and recommend process improvements to management
•       Maintain quality standards aligned with manufacturer specifications and company policies

Administrative Support
•       Maintain accurate project files including contracts, purchase orders, change orders, and correspondence
•       Update project management system with real-time status updates and milestone completions
•       Prepare installation work orders with complete product details, site information, and special instructions
•       Track project expenses and flag budget variances to sales and management
•       Generate customer invoices upon project completion and coordinate with accounting
•       Maintain organized digital and physical filing systems for all project documentation
•       Assist with month-end reporting on project status, installation metrics, and outstanding items