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Project Assistant Jobs in Lancaster, PA (NOW HIRING)

Cannonball Recruiting

Assistant Project Manager

York, PA · On-site

$45K - $65K/yr

Assistant Project Manager Salary: $45,000-65,000/yr. Location: York, PA (Primarily Local Work) Description: * Cannonball Recruiting is seeking an Assistant Project Manager for local based projects ...

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Project Assistant information

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How much do project assistant jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for project assistant in Lancaster, PA is $20.94, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $23.61 per hour, depending on experience, location, and employer.

How much do project assistants get paid?

Project assistants typically earn between $35,000 and $55,000 annually, depending on experience, industry, and location. Entry-level roles may start lower, while experienced assistants or those in specialized fields can earn higher salaries. Compensation often includes benefits such as health insurance and paid time off.

How does a project assistant typically collaborate with project managers and other team members?

Project Assistants play a crucial role in supporting project managers by organizing schedules, preparing documentation, and facilitating communication among team members. They often attend meetings to take notes, track action items, and ensure deadlines are met. Regular collaboration with various departments is common, as Project Assistants help coordinate resources, gather updates, and address any logistical challenges that arise. This role is ideal for individuals who enjoy multitasking and thrive in a dynamic, team-oriented environment.

What does a project assistant do?

A project assistant supports project managers and teams by coordinating schedules, preparing reports, managing documentation, and tracking project progress. They often use tools like Microsoft Office and project management software to ensure tasks are completed on time. Strong organizational and communication skills are essential for this role.

What are the key skills and qualifications needed to thrive as a project assistant, and why are they important?

To thrive as a Project Assistant, you need strong organizational skills, attention to detail, and a foundational understanding of project management principles, often supported by a relevant degree or coursework. Familiarity with project management software like Microsoft Project, Asana, or Trello, and proficiency in MS Office Suite are typically expected. Excellent communication, teamwork, and time management skills help you support project managers and coordinate among stakeholders effectively. These skills ensure projects run smoothly, deadlines are met, and teams stay aligned on objectives.

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, teamwork, and organizational skills. It typically requires basic administrative skills and may involve using tools like MS Office or project management software, making it suitable for those starting their careers in a professional environment.

What is a project assistant?

A project assistant provides support to the project team and helps make sure projects get done on time and budget. They answer to the project manager or project administrator or a company director. Job duties include handling communication with everyone on the project team, creating and filing documentation, preparing reports, and serving as a liaison between management and the project team. Other responsibilities may include setting up office equipment—such as computers, printers, and webcams for online conference calls, scheduling meetings and check-ins, and managing the project calendar.

What is the difference between Project Assistant vs Administrative Assistant?

AspectProject AssistantAdministrative Assistant
Required CredentialsHigh school diploma; some roles may prefer associate's degree or relevant certificationsHigh school diploma; often no specific certifications required
Work EnvironmentProject sites, offices, collaborative team settingsOffice settings, administrative departments
Employer & Industry UsageConstruction, IT, consulting, engineeringCorporate offices, government agencies, nonprofits
Common Search & ComparisonOften compared for support roles in projectsCompared for general office support roles

The Project Assistant and Administrative Assistant roles share similarities in supporting organizational functions, but Project Assistants focus more on supporting specific projects, often requiring knowledge of project management processes. Administrative Assistants handle broader administrative tasks across departments. Both roles are essential in various industries, but their focus and work environments differ slightly.

More about Project Assistant jobs
What are the most commonly searched types of Project jobs in Lancaster, PA? The most popular types of Project jobs in Lancaster, PA are:
What are popular job titles related to Project Assistant jobs in Lancaster, PA? For Project Assistant jobs in Lancaster, PA, the most frequently searched job titles are:
What job categories do people searching Project Assistant jobs in Lancaster, PA look for? The top searched job categories for Project Assistant jobs in Lancaster, PA are:
What cities near Lancaster, PA are hiring for Project Assistant jobs? Cities near Lancaster, PA with the most Project Assistant job openings:
Project Assistant jobs near you
Infographic showing various Project Assistant job openings in Lancaster, PA as of August 2026, with employment types broken down into 85% Full Time, 10% Part Time, and 5% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution, with an average salary of $43,552 per year, or $20.9 per hour.

Project Assistant (Utility)

Brubacher Excavating Inc

Bowmansville, PA • On-site

Other

Posted 20 days ago

Brubacher Excavating rating

6.9

Company rating: 6.9 out of 10

Based on 5 frontline employees who took The Breakroom Quiz

Job description

Description

The Project Assistant supports Brubacher's utility business unit in meeting customer needs and positions us for growth in both revenue and market share in this market. This position establishes processes for the scheduling and processing of work orders, as well as change orders and billings for contract work on utility jobs. The successful candidate is self-motivated, demonstrates initiative and attention to detail. The role provides some administrative support as well.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

Include the following. Other duties may be assigned.

  • Recognizes and incorporates the company's expectations, goals, and values for a successful project.
  • Perform all duties related to customer work authorizations and change orders for assigned jobs in a prompt, professional, and courteous manner.
  • Assist in developing and oversee cost effective methods for performing work in the most productive manner.
  • Develop and maintain a logical, efficient, and integrated system of schedules, objectives and logistics for each assigned job.
  • Operates computer systems proficiently. This includes programs such as B2W, Bluebeam, Microsoft Office, Microsoft Project, Spectrum, and others as needed.
  • Prepares, reviews, and sends submittals for material approval.
  • When a project is awarded, make job books and forward copies to Pipe Supervisor, Project Manager, and Utilities Manager. Create new job file in operations sharefile folder and ensure plans, specifications and geo-technical reports are available to operations.
  • Prepare and submit Clean Fill Certifications prior to project start. Submit to those facilities found appropriate.
  • Provide support for Paving team in keeping an organized record of both outstanding and completed patches, along with pin dropping locations on Google maps.
  • Process utility contract work orders and billings. Keeps an organized master spreadsheet of invoices.
  • Conducts the Pennsylvania One Calls and the Miss Utility Calls for the utility crews using an online system. When there is a utility hit, contacts the appropriate utility companies and completes in house PIR's for the entire team.
  • Maintain and update project schedules on a regular basis.
  • Prints out plans as needed.
  • Handles No Parking Signage support - contacts those municipalities that require pre-authorization of signage posting.
  • Primary point of contact for all field paperwork submission. Sorts, files and scan's necessary paper backing.
  • Prepares subcontracts and issues requests for certificates of insurance from subcontractors. Documents, indexes, and posts the subcontractor's invoices into company's ERP system.
  • Prepares and send the purchase orders to vendors. If invoices differ from the purchase order, verifies the material quantities with the Pipe Supervisor and double checks the cost codes before the Project Manager accepts it for payment.
  • Prepares weekly invoicing in advance of PM review.
  • Prepares the tax exemption certificates to be sent along with the purchase orders as needed. Completes the clean fill certificates when required by the dump site.
  • Assists with the cost to complete documents, as needed.
  • Prepares monthly safety log for Project Manager's jobs for Project Review.

EDUCATION and/or EXPERIENCE:

  • High school diploma or GED required.
  • Bachelor of Science in Business Administration with a minor in accounting is preferred.
  • Requires two to three years of office experience utilizing word processing, data bases and spread sheets. Previous experience with Microsoft Office, Paperport, B2W, and Spectrum preferred.
  • Previous experience working with contracts and bonds in a similar role is preferred.
  • Requires skill using machines normally found in a modern office, such as a FAX, copy machine, computer (and related software), calculator, telephone system, etc.

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