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Project Assistant Ii Jobs in Ohio (NOW HIRING)

INISGHT2PROFIT

Executive Assistant II

Beachwood, OH · On-site

Overview The Executive Assistant II at INSIGHT2PROFIT provides high-quality administrative and ... Provide support on ad-hoc projects and additional administrative duties as needed. * Participate as ...

INISGHT2PROFIT

Executive Assistant II

Beachwood, OH · On-site

The Executive Assistant II at INSIGHT2PROFIT provides high-quality administrative and operational ... Provide support on ad-hoc projects and additional administrative duties as needed. * Participate as ...

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Project Assistant Ii information

Is a project assistant a good entry-level job?

A project assistant role is often considered a good entry-level job because it provides exposure to project management processes, coordination skills, and organizational tools like MS Office. It typically requires minimal prior experience and offers opportunities for skill development and career growth in various industries.

What is the difference between Project Assistant Ii vs Project Coordinator?

AspectProject Assistant IiProject Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in business, management, or related field
Work EnvironmentOffice settings, supporting project teamsOffice and on-site locations, overseeing project progress
Employer & Industry UsageCommon in construction, IT, and healthcare sectorsUsed across various industries including engineering, IT, and marketing
Search & Comparison IntentOften searched by those looking for entry to mid-level support rolesCompared for roles with more responsibility in project management

The Project Assistant II typically provides administrative and logistical support within project teams, often requiring less formal education. In contrast, a Project Coordinator usually has a broader role involving planning, scheduling, and coordinating project activities, often with a bachelor's degree. Both roles are essential in project environments but differ in scope and responsibilities.

What is a Project Assistant II?

A Project Assistant II is a professional who provides administrative and operational support to project managers and teams, typically within organizations or companies. They are responsible for tasks such as scheduling meetings, maintaining project documentation, tracking project progress, and coordinating communication among team members. The 'II' designation usually indicates a mid-level position, requiring some prior experience or specialized knowledge in project management. Project Assistant IIs play a crucial role in ensuring projects run smoothly and deadlines are met. Their work helps keep projects organized and on track, making them valuable members of any project team.

How much is a project assistant ii paid?

The salary for a Project Assistant II typically ranges from $40,000 to $55,000 annually, depending on experience, location, and industry. This role often requires strong organizational skills and familiarity with project management tools.

What are some common challenges faced by a Project Assistant II, and how can they effectively handle them?

As a Project Assistant II, common challenges include managing multiple tasks with tight deadlines, adapting to shifting project priorities, and coordinating communication among team members. To handle these effectively, it's important to develop strong organizational skills, use project management tools, and maintain clear, proactive communication with supervisors and colleagues. Regular check-ins and prioritizing tasks based on urgency and impact can also help ensure responsibilities are met efficiently while supporting the overall success of the project.

Is a project assistant a stressful job?

A Project Assistant II role can involve managing multiple tasks, deadlines, and coordinating with team members, which may lead to periods of stress. However, the level of stress depends on the workload, organizational environment, and individual skills in time management and communication.

What are the key skills and qualifications needed to thrive as a Project Assistant II, and why are they important?

To thrive as a Project Assistant II, you need strong organizational skills, attention to detail, and a relevant educational background, often a bachelor's degree. Familiarity with project management software (such as MS Project or Asana), Microsoft Office Suite, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities help you stand out in supporting project teams and stakeholders. These skills and qualities are crucial for ensuring projects run smoothly, deadlines are met, and effective collaboration is maintained.
What are the most commonly searched types of Project Ii jobs in Ohio? The most popular types of Project Ii jobs in Ohio are:
What cities in Ohio are hiring for Project Assistant Ii jobs? Cities in Ohio with the most Project Assistant Ii job openings:
Project Assistant Ii jobs near you

Executive Assistant II

INISGHT2PROFIT

Beachwood, OH • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 10 days ago

Job description

Overview

The Executive Assistant II at INSIGHT2PROFIT provides high-quality administrative and operational support to senior leaders, enabling them to focus on strategic priorities. This role requires strong organizational skills, sound judgment and discretion, along with the ability to manage competing demands in a fast-paced professional services environment. Executive Assistant IIs are trusted partners who make independent decisions, handle highly confidential information, and proactively support leaders and teams.

Responsibilities
  • Prepare background materials, briefing documents, and supporting information in advance of meetings, appointments, and interviews.
  • Manage active and frequently changing calendars, resolving scheduling conflicts efficiently while balancing multiple stakeholder priorities.
  • Coordinate internal and client meetings, conference calls, and offsite appointments, serving as a liaison between supported leaders and internal teams or clients.
  • Arrange complex travel itineraries, including flights, lodging, and ground transportation across multiple destinations; adapt quickly to changes and make decisions aligned with leader preferences.
  • Develop and maintain organized systems for communications, files, and meeting notes.
  • Draft and send professional email correspondence on behalf of supported leaders, if applicable.
  • Track, prepare, and submit expense reports accurately and on time.
  • Maintain a high degree of confidentiality and respond discreetly to sensitive inquiries and information.
  • Assist with the creation and formatting of PowerPoint presentations and other communication materials for internal and external audiences.
  • Provide support on ad-hoc projects and additional administrative duties as needed.
  • Participate as a member of the Executive Assistant team, supporting office operations and events when required.
Qualifications

Education

Minimum: Bachelor's degree in Business Administration, Management, Communications, Public Administration, Liberal Arts, or other related field. Four (4) years of directly relevant experience may be considered in lieu of the degree. 

Work Experience

Minimum: Three (3) or more years of progressively responsible experience providing executive-level administrative support in a fast-paced environment.

Preferred: Five (5) or more years of executive-level support experience in a professional services, financial services, or consulting environment with demonstrated experience supporting multiple senior leaders simultaneously or directly supporting a CEO or Chief of Staff.

Required Skills, Knowledge, and Abilities

Minimum:

Strong organizational skills with the ability to manage multiple tasks and deadlines Clear, professional written and verbal communication skills Demonstrated discretion, integrity, and ability to handle sensitive information responsibly Ability to remain composed and adaptable in a dynamic, high-expectation environment Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint), with the ability to quickly learn new tools and systems.  

Preferred:

Demonstrated ability to exercise sound judgment and maintain discretion when handling sensitive or confidential information Professional written and verbal communication skills, including the ability to draft clear, concise correspondence Ability to anticipate needs, ask thoughtful questions, and take initiative within defined parameters Comfort working with senior leaders or in professional environments that require maturity, discretion, and responsiveness

Benefits & Dynamic Rewards: Enjoy industry-leading benefits and programs designed to enhance wellness and support work-life harmony.  Specifically, we offer a comprehensive benefits package including medical, dental and vision coverage (available from your start date), a 401(k) plan with company contribution, generous paid time off, and a range of professional development opportunities including a tuition reimbursement program. Eligible employees may also participate in annual merit increases and long-term incentive program.  You'll enjoy far-reaching rewards at INSIGHT. Competitive compensation and benefits, a Long-Term Incentive Plan that creates shared financial benefits from company growth, and an attractive bonus system, are just the beginning at an organization that ranks as an Inc. Best Workplaces 2023, and among the Inc. 5000 list of fastest-growing private U.S. companies.  INSIGHT offers an appealing environment for self-directed individuals who embrace opportunity in all areas of work and life. If you are seeking the excitement of an entrepreneurial organization with a track record of accomplishment and phenomenal growth, take a closer look at INSIGHT.Career breakthroughs like this don't come along every day. Apply and tell us how you'll help us shape the direction of a booming industry.  This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.  INSIGHT2PROFIT is an equal opportunity employer. Applicants will not be discriminated against because of race, color, creed, sex, marital status, veteran status, medical condition, or any protected category prohibited by local, state, or federal laws.  INSIGHT2PROFIT isinterested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor visas. This includes individuals with OPT or STEM OPT. Employment Type: FULL_TIME

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