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Project Administrator Jobs in Baltimore, MD (NOW HIRING)

Ardalyst

Project Administrator

Crofton, MD · On-site

The Project Administrator will be responsible for maintaining and improving existing operations processes and systems to ensure a high level of efficiency within the company. Strong organizational ...

AIR Control Concepts

Project Manager

Elkridge, MD · On-site

$60K - $80K/yr

Associates or bachelor's degree and/or 2+ years in a project admin / project management role; or related experience * Mechanical Contracting with emphasis on HVAC Equipment, Engineering or ...

AIR Control Concepts

Project Manager

Elkridge, MD · On-site

$60 - $80/hr

Associates or bachelor's degree and/or 2+ years in a project admin / project management role; or related experience * Mechanical Contracting with emphasis on HVAC Equipment, Engineering or ...

AIR Control Concepts

Project Manager

Elkridge, MD · On-site

$60K - $80K/yr

Associates or bachelor's degree and/or 2+ years in a project admin / project management role; or related experience * Mechanical Contracting with emphasis on HVAC Equipment, Engineering or ...

Hatzel & Buehler, Inc.

Project Coordinator

Beltsville, MD · On-site

$60/hr

They will work with the Project Managers and along with the Project Admin to achieve on time and on or under budget completions while maintaining the established company quality standards. Day-to-day ...

Hatzel & Buehler Inc

Project Coordinator

Beltsville, MD · On-site

$60 - $95/hr

They will work with the Project Managers and along with the Project Admin to achieve on time and on or under budget completions while maintaining the established company quality standards. Day-to-day ...

New

Hatzel & Buehler, Inc.

Project Coordinator

Beltsville, MD · On-site

$60K - $95K/yr

They will work with the Project Managers and along with the Project Admin to achieve on time and on or under budget completions while maintaining the established company quality standards. Day-to-day ...

1872 Consulting

Contract Administrator

Baltimore, MD · Hybrid

$100K - $130K/yr

Contract Administrator Location: Baltimore MD Hybrid: 3 days onsite, 2 days WFH Salary Range: $100k ... This reputable MEP firm supports projects from conceptual design through construction closeout ...

1872 Consulting

Contract Administrator

Baltimore, MD · Hybrid

$100K - $130K/yr

Contract Administrator Location: Baltimore MD Hybrid: 3 days onsite, 2 days WFH Salary Range: $100k ... This reputable MEP firm supports projects from conceptual design through construction closeout ...

DK Consulting

System Administrator

Baltimore, MD · On-site

$90 - $120/hr

... IT project. The client is seeking an experienced System Administrator with 9 years of hands-on ... experience to support the Maryland State Highway Administration (SHA). The ideal candidate will ...

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How much do project administrator jobs pay per hour?

As of Sep 5, 2026, the average hourly pay for project administrator in Baltimore, MD is $28.77, according to ZipRecruiter salary data. Most workers in this role earn between $21.73 and $33.22 per hour, depending on experience, location, and employer.

What is a project administrator?

Project Administrators are professionals who provide essential administrative support to project managers and teams throughout the lifecycle of a project. They handle tasks such as scheduling meetings, preparing documents, tracking project progress, managing budgets, and ensuring that all project documentation is up to date. Their role helps ensure that projects run smoothly by organizing resources, facilitating communication, and assisting with problem-solving as needed. Project Administrators are vital in keeping projects on track and supporting the overall success of the team.

What are the key skills and qualifications needed to thrive as a project administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by relevant degrees or certifications. Familiarity with project management software (such as MS Project, Asana, or Trello), spreadsheets, and document management systems is typically required. Excellent communication, time management, and problem-solving abilities are crucial soft skills for coordinating tasks and supporting project teams. These skills ensure projects stay on track, resources are efficiently allocated, and stakeholders remain informed, contributing to successful project outcomes.

How does a project administrator typically interact with project managers and other team members?

As a Project Administrator, you will work closely with project managers to track progress, prepare reports, and ensure that documentation is accurate and up to date. You’ll also coordinate with team members across various departments to schedule meetings, monitor deadlines, and address logistical issues. This role requires strong communication and organizational skills, as you often serve as the central point of contact for project-related information. Effective collaboration and proactive follow-up are key to success in this position.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementAssists in project planning, communication, and coordinating team activities
Required CredentialsTypically requires a diploma or degree in business or related fieldSimilar educational background, often with certifications in project management
Work EnvironmentOffice-based, supporting project teams across various industriesOffice or on-site, facilitating project execution and team collaboration

Project Administrators focus on administrative support and documentation, ensuring project processes run smoothly. Project Coordinators assist with planning and team coordination, often working closely with Project Managers. While their roles overlap, Project Administrators are more administrative, whereas Project Coordinators are more involved in project execution and communication.

How much do project administrators make in the US?

Project administrators in the US typically earn a median annual salary of around $55,000 to $70,000, depending on experience, industry, and location. Entry-level roles may start lower, while experienced professionals with certifications can earn higher salaries, especially in larger organizations or specialized fields.

Is a project administrator a good job?

A project administrator is a role that involves coordinating project activities, managing schedules, and supporting project teams, often requiring skills in organization and communication. It can be a good job for those interested in project management and administrative work, with opportunities for career advancement and certification such as PMP. Job satisfaction depends on individual preferences and the work environment.
More about Project Administrator jobs

What are the most commonly searched types of Project Administrator jobs in Baltimore, MD?

The most popular types of Project Administrator jobs in Baltimore, MD are:

What are popular job titles related to Project Administrator jobs in Baltimore, MD?

For Project Administrator jobs in Baltimore, MD, the most frequently searched job titles are:

What job categories do people searching Project Administrator jobs in Baltimore, MD look for?

The top searched job categories for Project Administrator jobs in Baltimore, MD are:

What cities near Baltimore, MD are hiring for Project Administrator jobs?

Cities near Baltimore, MD with the most Project Administrator job openings:

Project Administrator jobs near you
Infographic showing various Project Administrator job openings in Baltimore, MD as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 85% Physical, 5% Hybrid, and 10% Remote job distribution, with an average salary of $59,844 per year, or $28.8 per hour.

Project Administrator - Service

Havtech, Inc.

Columbia, MD • On-site

$55 - $65/hr

Other

Re-posted 17 days ago

Job description

Project Administrator - Service

Full Time Columbia, MD, US

SUMMARY

Havtech’s growing Service Department is currently searching for a Project Administrator to provide support to include customer support, project coordination, billing tasks, Service Technician scheduling coordination, and general administrative support. The Service Team Project Administrator will be responsible for all aspects of project execution including coordination between Havtech Service and customers, financial project management and customer service.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

  • Administration and management of Service projects including coordination with multiple vendors and customers.
  • Develops relationships with customers/vendors by providing exceptional customer service & support, including assistance with customer questions or concerns.
  • Prepare invoices for billing and any additional documentation required for billing purposes. Internal and external purchase order administration.
  • Maintain communication with customers, Service Technicians, and internal contacts to deliver support, via phone, email, etc.
  • Aid Service Technician Team dutifully to complete their tasks and projects.
  • Completely documents project costs and makes adjustment to deliver accurate reporting of project performance.
  • Documents work by maintaining continuous files for each project.
  • Communicates with internal/external customers and provides necessary information, updates and documentation in a timely manner.
  • Coordinates service and technical support during start-up and throughout the warranty period.
  • Executes and coordinates with various factories.
  • Becomes proficient in the current Havtech Service administrative software.
  • Provides executive support for Service Fulfillment team.
  • Interacts with Service Acquisition Team for successful implementation of projects.
  • Flexibility to work outside normal work hours, as required.

QUALIFICATIONS:

  • Bachelor’s degree and two (2) years of experience in the HVAC industry performing project management or administrative roles; or an equivalent combination of education and work experience.
  • Excellent customer service and organizational skills, attention to detail, and ability to prioritize multiple projects and tasks to meet competing deadlines.
  • Demonstrated performance in a customer-focused environment and role.
  • Strong interpersonal, written and verbal communication skills.
  • Ability to make critical decisions independently in fast paced environment, with support from Service Team resources.
  • Windows/Microsoft Office product knowledge required.
  • Experience with dispatch of technicians or related work experience preferred. Familiarity with general contracting, HVAC Service, or related industry preferred.
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