Project Administrative Assistant Jobs in Puerto Rico

We are seeking a Project Coordinator - Pharmaceutical and Construction to join our team in Guaynabo, PR.

In this role, you will help ensure that construction projects are completed on time, within budget, and to the highest quality standards. You will serve as a key liaison between project managers, clients, contractors, and vendors, managing day-to-day documentation and operational logistics.

Our office is in Guaynabo,PRbut the position is expected to be full-time collocated at the client's location in Carolina, PR. The position reports to the Program, Project,orConstructionManager working directly with the client.

• Assist Program/Project/Construction Project Managers with the planning, organizing, and execution of construction projects from pre-construction to close out.
• Maintain and organize project documentation, including RFI"s, submittals, change orders, and risk resgisters.
• Act as central poring of contact between clients, architects, subcontractors, and vendors.
• Schedule meetings and prepare agendas.
• Monitor project milestones and track construction progress to ensure adherence to established schedules.
• Strong knowledge of construction processes, terminology, and safety standards.
• Maintains subconsultant database; verifies all invoices from subs before processing by accounts payable. Coordinates with subconsultants as needed.
• Reviews contracts to ensure they are completed in compliance with company policy. Ensure invoices are in compliance with contracts.
• Ensures that contract and billing files are maintained according to standards. Develops client analysis and reports as needed.
• Prepares and maintains appropriate spreadsheets for billing and project analysis. Research contracts, plans and regulatory agency manuals to determine and analyze specifications and requirements.
• Reviews contract progress reports. Maintains logs and reports.
• Assists in the preparation of contracts, work authorizations and supplemental agreements.
• Assists with the initiation, opening and closing of project numbers in accounting system.
• May perform such other duties as the supervisor may from time to time deem necessary.

• Bachelor's Degree in Business or related construction management discipline with six (6)years of business experience.
• Without a degree, this is typically reached through a minimum of twelve (12) years' experience in relevant analytical and/or project administrative work.
• Microsoft Applications experience.
• Ability to perform mathematical calculations, to understand contracts, specifications, organize information and use microcomputer.
• Advanced knowledge of Microsoft Excel is required.
• Good interpersonal skills required to interact effectively with project managers and subconsultants.
• Must have good analytical ability and technical skills.
• Bilingual in Spanish and English.

At AtkinsRealis, our values-Safety, Integrity, Collaboration, Innovation, and Excellence-are more than just words. They are the foundation of who we are and how we work. These principles shape our culture, guide our decisions, and inspire us to create an environment where every team member feels empowered to grow, succeed, and make a meaningful impact.

Depending on your employment status, AtkinsRealis benefits may include medical, dental, vision, company-paid life and short- and long-term disability benefits, employer-matched 401(k) with 100% vesting, employee stock purchase plan, Paid Time Off, leaves of absences options, flexible work options, recognition and employee satisfaction programs, employee assistance program, and voluntary benefits. You can review our comprehensive benefits page here.

We're, AtkinsRealis a world class engineering services and nuclear organization. We connect people, data and technology to transform the world's infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

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Expected compensation range is between $60,000 - $75,000 annually depending on skills, experience, and geographical location.

AtkinsRealis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRealis' Equal Opportunity Statement here.

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In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRealis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency.

https://careers.atkinsrealis.com/recruitment-agencies

At AtkinsRealis, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.