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Project Administration Assistant Jobs in Chicago, IL

Bulley-

Project Executive

Chicago, IL · On-site

$150 - $200/hr

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews, LLC

Project Executive

Chicago, IL · On-site

$150 - $200/hr

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Bulley & Andrews

Project Executive

Chicago, IL · On-site

$150 - $200/hr

Responsible for all aspects of Project Administration including ensuring correct set up of new Projects, attending weekly job site meetings, delegating duties to Project Manager and Assistant Project ...

Solar Landscape

Project Management Analyst

Chicago, IL · On-site

$55K - $75K/yr

... assist with scheduling, documentation, permitting, and overall project coordination - helping ... Manage project administration, including company licenses, CRM data entry and maintenance, RFI and ...

LHH US

Trust and Estate Paralegal

Chicago, IL · Hybrid

$110K - $120K/yr

Key Responsibilities Probate & Estate Administration * Assist attorneys with probate estate ... Support attorneys with special projects and client matters. * Assist with estate planning matters ...

LHH US

Trust and Estate Paralegal

Chicago, IL · Hybrid

$110K - $120K/yr

Key Responsibilities Probate & Estate Administration * Assist attorneys with probate estate ... Support attorneys with special projects and client matters. * Assist with estate planning matters ...

CPJ Recruitment

HR Assistant

Chicago, IL · On-site

$23.50 - $27.50/hr

Benefits Administration: Assist employees with benefits enrollment, changes, and inquiries in a ... projects and initiatives as required. Qualifications: Education: Bachelors degree in Human ...

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All JobsProject Administration JobsProject Administration Assistant JobsProject Administration Assistant Jobs in Chicago, IL

Project Administration Assistant information

See Chicago, IL salary details

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How much do project administration assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for project administration assistant in Chicago, IL is $24.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.81 and $27.74 per hour, depending on experience, location, and employer.

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities near Chicago, IL are hiring for Project Administration Assistant jobs?

Cities near Chicago, IL with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 60% Full Time, 20% Part Time, and 20% Contract. Highlights an 60% In-person, and 40% Remote job distribution, with an average salary of $50,649 per year, or $24.4 per hour.

Administrative Assistant

Des Plaines, IL • On-site

Boutique Recruiting
Recruiting and Staffing Services • 51 - 200 employees
Learn more about Boutique Recruitingexternal

$60K - $65K/yr

Full-time

Medical, Life, Retirement, PTO

Posted 14 days ago

Job description

Position Title: Administrative Assistant
Salary Range: $55,000-$70,000 / Year, DOE
Be the person who keeps a busy construction office moving forward. We are seeking an organized, proactive Administrative Assistant to support the day-to-day operations of an established federal construction contractor. This role will work closely with the President, Office Manager, and project teams, handling everything from subcontractor documentation and scheduling to onboarding, office coordination, and administrative support. With exposure across operations, accounting, HR and project administration, this is an opportunity to build a career rather than stay boxed into a traditional administrative role.
The ideal candidate has at least one year of administrative experience within the construction industry and knows how to confidently follow up, stay organized and get information from busy people without letting details fall through the cracks.
Responsibilities
  • Follow up with subcontractors to collect closeout documents, certified payroll documentation, and other required project information
  • Support the Office Manager with administrative responsibilities and gradually assist with accounts payable, accounts receivable, and invoicing functions
  • Coordinate calendars, schedule interviews, and provide administrative support for recruiting and employee onboarding
  • Order equipment, coordinate laptop setup, and help new employees gain access to Procore, Microsoft applications, and other internal systems
  • Manage incoming calls, scheduling, office supplies, and general clerical needs to keep daily operations running smoothly
  • Coordinate with the company's IT provider, including assisting employees with help desk tickets and technology-related requests
  • Assist with website project updates, confidential HR information, and additional administrative projects as needed

Requirements
  • 1+ years of administrative experience within the construction industry
  • Experience working for a general contractor or subcontractor and an understanding of how construction teams operate
  • Strong organizational skills with the ability to manage multiple priorities, follow up consistently, and keep important details on track
  • Confident communication skills and the tact to work effectively with project managers, superintendents, subcontractors and senior leadership
  • High level of discretion and professionalism when handling confidential employee, HR and compensation information
  • Practical, resourceful and proactive approach with the willingness to jump in wherever support is needed
  • Procore, QuickBooks, or certified payroll exposure is preferred but not required

Benefits
  • Company-paid employee health insurance premiums with 50% coverage toward dependent premiums through a PPO plan
  • Negotiable PTO with a typical starting point of two weeks
  • SIMPLE IRA with a company match, subject to eligibility requirements
  • Short-term and long-term disability coverage and a $50,000 life insurance policy
  • 11 paid holidays

If you know construction, take ownership of the details and want a role where your initiative will open the door to greater responsibility, apply today and build your next chapter with a company that rewards people who step up.
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About Boutique Recruiting

Sourced by ZipRecruiter

We are a team with shared goals; mindfully placing candidates in the workforce to successfully fulfill their career ambitions while encouraging a sense of purpose and value. We have created a new kind of placement firm — one that values connection, personalization, commitment, impact, boldness and achievement. At Boutique Recruiting, our clients, candidates and employees are at the heart of our success.

Industry

Recruiting and staffing services

Company size

51 - 200 Employees

Headquarters location

San Diego, CA, US

Year founded

2014

Social media

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