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Project Administration Assistant Jobs in Chicago, IL

Ccp1967

Project Manager Assistant

Chicago, IL · On-site

$60 - $80/hr

Partner with the Project Manager and Superintendent to develop, input, and monitor the master project schedule. * Assist in subcontract administration. * Assist Project Manager in development and ...

W3Global Inc.

Project Coordinator

Blue Island, IL

$60K - $65K/yr

... project administration and be experienced in coordinating project documentation, subcontractor ... Track project milestones and assist in meeting deadlines. Coordinate subcontractor documentation ...

dbHMS

Project Coordinator

Chicago, IL · Hybrid

$42K - $55K/yr

Construction Administration * Assist with tracking construction administration correspondence including submittals, RFI's, and change orders. * Proactively facilitates communication with Project ...

dbHMS

Project Coordinator

Chicago, IL · On-site

$42K - $55K/yr

Construction Administration * Assist with tracking construction administration correspondence including submittals, RFI's, and change orders. * Proactively facilitates communication with Project ...

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Project Administration Assistant information

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How much do project administration assistant jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for project administration assistant in Chicago, IL is $24.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.81 and $27.74 per hour, depending on experience, location, and employer.

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities near Chicago, IL are hiring for Project Administration Assistant jobs?

Cities near Chicago, IL with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 60% Full Time, 20% Part Time, and 20% Contract. Highlights an 60% In-person, and 40% Remote job distribution, with an average salary of $50,649 per year, or $24.4 per hour.

Executive Adminstration Assistant

Chicago, IL • On-site, Remote

Huntington
Banking and Credit Intermediation • 10K+ employees
Learn more about Huntingtonexternal

Full-time

Medical, Life, Retirement, PTO

Posted 15 days ago

Key responsibilities

  • Answer the telephone, prepare, edit, and compose correspondence.

  • Schedule, coordinate, and make arrangements for meetings.

  • Gather data, type, and consolidate reports.

Huntington National Bank rating

8.1

Company rating: 8.1 out of 10

Based on 174 frontline employees who took The Breakroom Quiz

67th of 176 rated banks

Job description

Description Summary: The Executive Administrative Asst provides administrative support to an executive or division by performing an unlimited range of complex duties. Duties & Responsibilities: Answers the telephone, prepares, edits and composes correspondence. Maintains and establishes reports or files.

Provides information and resolves problems where multiple non-standard solutions are available. Schedules, coordinates and makes arrangements for meetings. Gathers data, types and consolidates reports.

May complete special projects and perform special tasks such as budgeting and/or variance reporting. Organizes or directs workflow. Performs other duties as assigned.

Basic Qualifications: High School diploma Minimum of five (5) years' experience in administrative support role. Preferred Qualifications: Demonstrated effectiveness in a fast-paced environment and ability to quickly prioritize multiple assignments & duties to meet tight deadlines. Excellent written and verbal communication skills and the ability to effectively communicate with all levels of management.

Excellent analytical and problem-solving skills with extreme attention to detail. Strong interpersonal, organizational, planning and time management skills. Proficiency in Microsoft Office Suite (Word, Access, Excel, Outlook and PowerPoint).

Exempt Status: (Yes = not eligible for overtime pay) (No = eligible for overtime pay) No Workplace Type: Office Our Approach to Office Workplace Type Certain positions outside our branch network may be eligible for a flexible work arrangement. We're combining the best of both worlds: in-office and work from home. Our approach enables our teams to deepen connections, maintain a strong community, and do their best work.

Remote roles will also have the opportunity to come together in our offices for moments that matter. Specific work arrangements will be provided by the hiring team. Huntington will not sponsor applicants for this position for immigration benefits, including but not limited to assisting with obtaining work permission for F-1 students, H-1B professionals, O-1 workers, TN workers, E-3 workers, among other immigration statuses.

Applicants must be currently authorized to work in the United States on a full-time basis. Compensation Range: The compensation range represents the anticipated low and high end of the base compensation range for this position. Actual compensation will vary based on various factors including but not limited to location, experience, and education.

Colleagues in this position are also eligible to participate in an applicable incentive compensation plan. In addition, Huntington provides a variety of benefits to colleagues, including health insurance coverage, wellness program, life and disability insurance, retirement savings plan, paid leave programs, paid holidays and paid time off (PTO). Huntington is an Equal Opportunity Employer.

Tobacco-Free Hiring Practice: Visit Huntington's Career Web Site for more details. Note to Agency Recruiters: Huntington will not pay a fee for any placement resulting from the receipt of an unsolicited resume. All unsolicited resumes sent to any Huntington colleagues, directly or indirectly, will be considered Huntington property.

Recruiting agencies must have a valid, written and fully executed Master Service Agreement and Statement of Work for consideration. Apply

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