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Project Administration Assistant Jobs in Chicago, IL

Addison Group

Bilingual Project Coordinator

Chicago, IL · On-site

$25 - $28/hr

Monitor progress and follow up on outstanding information, documentation, and approvals. * Assist ... Previous experience in project coordination, project administration, or a similar support-focused ...

Ocean State Job Lot

Project Manager 1

Chicago, IL · On-site

$100 - $125/hr

Capital projects overseen by this group include stations and parking as well as structural, civil ... assist in resolving construction problems. Participate in the contract administration process ...

Metra

Project Manager 1

Chicago, IL · On-site

$101K/yr

Capital projects overseen by this group include stations and parking as well as structural, civil ... assist in resolving construction problems. Participate in the contract administration process ...

Addison Group

Bilingual Project Coordinator

Chicago, IL · On-site

$25 - $28/hr

Monitor progress and follow up on outstanding information, documentation, and approvals. * Assist ... Previous experience in project coordination, project administration, or a similar support-focused ...

Gilbane Building Company

Project Manager I

Chicago, IL · On-site

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

CAI

Data Center Project Administrator

Chicago, IL · On-site

$60K - $75K/yr

... * Assist with scheduling meetings, coordinating project logistics, and other administrative duties as assigned. Position Requirements: * Associate's degree in Business Administration, Project ...

Gilbane Building Company

Project Manager I

Chicago, IL · On-site

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

Gilbane, Inc.

Project Manager I

Chicago, IL · On-site

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

Gilbane Building Company

Project Manager I

Chicago, IL · On-site

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

Gilbane Building Company

Project Manager I

Chicago, IL · On-site

$100 - $125/hr

Creates and manages a closeout plan in alignment with the contract documents and assist with execution * Directs and supervises work of project administration, project superintendents, and engineers ...

Orvix Engineering

Administrative Assistant

Chicago, IL · On-site

$21 - $26/hr

Key Responsibilities 1. Office Administration & Coordination * Manage day-to-day office activities ... Track project schedules, deadlines, and milestones to ensure that all team members are aligned.

Solar Landscape

Project Management Analyst

Chicago, IL · On-site +1

$55K - $75K/yr

... assist with scheduling, documentation, permitting, and overall project coordination -- helping ... Manage project administration, including company licenses, CRM data entry and maintenance, RFI and ...

Solar Landscape

Project Management Analyst

Chicago, IL · On-site +1

$55K - $75K/yr

... assist with scheduling, documentation, permitting, and overall project coordination - helping ... Manage project administration, including company licenses, CRM data entry and maintenance, RFI and ...

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All JobsProject Administration JobsProject Administration Assistant JobsProject Administration Assistant Jobs in Chicago, IL

Project Administration Assistant information

See Chicago, IL salary details

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How much do project administration assistant jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for project administration assistant in Chicago, IL is $24.35, according to ZipRecruiter salary data. Most workers in this role earn between $19.81 and $27.74 per hour, depending on experience, location, and employer.

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities near Chicago, IL are hiring for Project Administration Assistant jobs?

Cities near Chicago, IL with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 60% Full Time, 20% Part Time, and 20% Contract. Highlights an 60% In-person, and 40% Remote job distribution, with an average salary of $50,649 per year, or $24.4 per hour.

Bilingual Project Coordinator

Chicago, IL • On-site

Addison Group
See more jobs at Addison Groupexternal

$25 - $28/hr

Contractor

Medical, Dental, Vision, Retirement

Posted 21 days ago

Job description

Job Title: Bilingual Project Coordinator
Industry: Nonprofit
Location: Chicago, IL - River West
Assignment Type: 4-Month Contract
Pay: $25 - $28 / Hour
Work Schedule: Monday-Friday, 8:00 AM-5:00 PM | 40 hours per week | 100% onsite
Benefits: This position is eligible for medical, dental, vision, and 401(k).
About The Company:
Our client is a mission-driven nonprofit organization focused on improving opportunities and resources for children. The organization partners with community-based groups to support initiatives centered around education, housing, development, and access to essential resources.
Job Description:
Our client is seeking a bilingual Project Coordinator to provide administrative and operational support across a large portfolio of ongoing and upcoming projects.
Key Responsibilities:
  • Provide administrative and logistical coordination for projects at various stages of completion.
  • Maintain accurate trackers for active, completed, and upcoming initiatives.
  • Organize project documentation, approvals, materials, deadlines, and other requirements.
  • Keep project schedules and deliverables updated and communicate upcoming action items.
  • Prepare status reports, spreadsheets, tracking documents, and other project-related materials.
  • Monitor progress and follow up on outstanding information, documentation, and approvals.
  • Assist with processing invoices, payments, and other project-related financial items.
  • Partner with leadership and key stakeholders to keep projects organized and moving forward.
  • Identify missing information or potential delays and proactively work toward resolution.
  • Maintain organized and accurate records throughout the full project lifecycle.
  • Assist projects as they move from initial planning through implementation and completion.
  • Coordinate travel arrangements and logistics as needed.
  • Provide additional administrative and operational assistance to leadership and the broader team.

Qualifications:
  • Fluency in both English and Spanish is required.
  • Previous experience in project coordination, project administration, or a similar support-focused role.
  • Must possess a valid passport and be comfortable with occasional international travel.
  • Strong organizational skills with excellent attention to detail.
  • Ability to manage numerous projects, deadlines, and competing priorities simultaneously.
  • Proactive follow-up skills and the ability to keep tasks moving without constant oversight.
  • Strong written and verbal communication abilities.
  • Comfortable working with spreadsheets, reports, project trackers, and documentation.
  • Strong problem-solving skills with the ability to anticipate upcoming project needs.
  • Ability to work independently while maintaining effective communication with leadership and stakeholders.

Additional Details:
  • This position is 100% onsite in Chicago.
  • The contract portion of the role will be more heavily focused on administrative project coordination, with relationship management potentially added if the position becomes permanent.

Perks:
  • Gain experience supporting a broad portfolio of meaningful projects.
  • Mission-focused and community-oriented work environment.
  • Exposure to projects and initiatives spanning multiple countries and communities.

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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