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Project Administration Assistant Jobs in Washington

CBS

Administrative Assistant

Washington, DC · On-site

$20.50 - $27.50/hr

About the Role AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to ... Responsibilities also include project administration, scheduling preventive maintenance, and ...

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer / Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer / Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

MRINetwork Jobs

Project Engineer - Mechanical

Chantilly, VA · On-site

$79K - $108K/yr

Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting ... Contract administration * Assist in the Buyout of subcontracts & equipment Job requirements:

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.

What cities in Washington are hiring for Project Administration Assistant jobs?

Cities in Washington with the most Project Administration Assistant job openings:

Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Washington as of August 2026, with employment types broken down into 83% Full Time, 7% Part Time, 2% Temporary, and 8% Contract. Highlights an 78% Physical, 5% Hybrid, and 17% Remote job distribution.

Administrative Assistant

Washington, DC • On-site

Complete Building Services
Facilities Support Services • 201 - 500 employees
Learn more about Complete Building Servicesexternal

$20.50 - $27.50/hr

Other

Posted 17 days ago

Job description

Administrative Assistant

AAA Complete Building Services (CBS) seeks a full-time Administrative Assistant to provide crucial administrative support at a large government facility in Washington, DC. This role involves managing service requests, maintaining the CMMS, dispatching technicians, scheduling subcontractors, collecting visit reports, and interfacing with customers. Additionally, the Administrative Assistant handles general office tasks such as time-sheet tracking and product purchasing maintaining records as necessary. Responsibilities also include project administration, scheduling preventive maintenance, and coordinating with customers on facility maintenance activities. Shift hours: Monday-Friday 40hrs per week.

You Should Have
  • Must be able to pass and maintain government clearance
  • Requires 3+ years' experience in office administration, billing, invoicing, and financial tracking
  • Must support robust tracking of reimbursable spending accounts
  • General understanding of maintenance operations is a plus
  • Knowledge of Microsoft Office Suite and basic accounting functions required
  • Project tracking software experience
  • Proficiency with TMA Systems CMMS
  • Candidate must be a high school graduate or equivalent
  • Excellent written and oral (English) communication skills

EOE, including disability/veterans

Why You'll Love Working With Us

Complete Building Services (CBS) is a company that is passionate about the operation and maintenance of facilities in the commercial and public sector. CBS is the largest division of The Donohoe Companies, Inc. Washington's oldest real estate company. At CBS, we celebrate our diverse group of talented employees - and it shows. We are proud to say that we have been ranked #3 on the Washington Business Journal's Corporate Diversity Index.

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