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Project Administration Assistant Jobs in Tennessee

Southeast Restoration

AR Specialist

Knoxville, TN · On-site

$18 - $23.75/hr

Support day-to-day office and project administration to ensure smooth operational execution. * Maintain accurate job files, documentation, and communication records within company systems. * Assist ...

Southeast Restoration

AR Specialist

Knoxville, TN · On-site

$18 - $23.75/hr

Support day-to-day office and project administration to ensure smooth operational execution. * Maintain accurate job files, documentation, and communication records within company systems. * Assist ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Tennessee as of August 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution.

Operations and Payment Support Specialist

Knoxville, TN

Southeast Restoration Group
Construction • 51 - 200 employees
Learn more about Southeast Restoration Groupexternal

$45K - $61K/yr

Full-time

Posted 22 days ago

Job description

Your Impact: Key Responsibilities

Team Coordination & Administrative Support

  • Serve as a central point of coordination for customers, field teams, leadership, and external partners.
  • Support day-to-day office and project administration to ensure smooth operational execution.
  • Maintain accurate job files, documentation, and communication records within company systems.
  • Assist with scheduling, project tracking, reporting, and other administrative functions as needed.
  • Help create a positive customer experience through timely communication and proactive follow-up.

Accounts Receivable & Financial Coordination

  • Manage accounts receivable activities with accuracy and timeliness.
  • Monitor outstanding balances and support collection efforts to maintain healthy cash flow.
  • Create and manage draw schedules and track customer payment progress.
  • Work toward established collection and aging goals while maintaining excellent customer relationships.
  • Utilize business systems such as PSA, Power BI, Podium, and XactAnalysis to support reporting and workflow management.

Customer & Partner Communication

  • Serve as a primary point of contact for customers, insurance carriers, mortgage companies, and internal teams throughout the project lifecycle.
  • Ensure communication, notes, and documentation are entered accurately and maintained within company systems.
  • Coordinate with stakeholders to resolve questions, gather required documents, and keep projects moving forward.

Collections & Issue Resolution

  • Follow up on overdue accounts and communicate professionally with customers regarding payment status.
  • Partner with local leadership and the Support Center Stewardship Team to address concerns and resolve billing issues.
  • Escalate collection matters as appropriate while maintaining SRG's commitment to customer care.

Mortgage & Insurance Process Support

  • Assist in managing mortgage and insurance-related workflows including deductible collection, endorsement checks, and communication with adjusters, carriers, and mortgage companies.
  • Track required documentation and help ensure timely release of funds for completed work.
  • Support efficient processing of estimates, supplements, and related project documentation.

Qualifications

  • Associate's or Bachelor's degree in Business Administration, Accounting, Finance, Communications, or a related field preferred.
  • Minimum of 2 years of experience in administrative coordination, customer service, office management, accounts receivable, or a related role.
  • Strong organizational skills with the ability to manage multiple priorities simultaneously.
  • Excellent verbal and written communication skills.
  • Strong attention to detail and commitment to accuracy.
  • Comfortable working with financial information and customer payment processes.
  • Proficiency in Microsoft Office Suite, particularly Excel, Outlook, and Word.
  • Experience with CRM, ERP, or project management systems preferred.
  • Self-motivated, dependable, and proactive in identifying and solving problems.