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Project Administration Assistant Jobs in Tennessee

Phenom People

Administration Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Working independently or within a designated team, will be assigned special nonrecurring and ongoing projects; will be expected to assist other department leadership when requested. * Adhere to ...

New

Phenom People

Administration Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Working independently or within a designated team, will be assigned special nonrecurring and ongoing projects; will be expected to assist other department leadership when requested. * Adhere to ...

Phenom People

Administration Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Working independently or within a designated team, will be assigned special nonrecurring and ongoing projects; will be expected to assist other department leadership when requested. * Adhere to ...

LBMC Technology Solutions

Administrative Assistant

Nashville, TN · On-site

$17.50 - $23.50/hr

Human Resources & Benefits Administration * Assist with employee benefits administration, including ... Support firm-wide initiatives and special projects as assigned Qualifications * Associate's degree ...

Robert Half

Project Accountant

Nashville, TN · On-site

$75K - $90K/yr

Oversee financial administration for assigned projects by monitoring costs, analyzing performance ... * Assist with purchasing and payables activities by following procurement procedures, resolving ...

Jpd Consulting Llc

Project Architect

Nashville, TN · Hybrid

$85K - $100K/yr

Participate in submittals and project administration * Conduct occasional field work, including site visits and building evaluations * Assist with proposals and project documentation * Collaborate ...

Jpd Consulting Llc

Project Architect

Nashville, TN · Hybrid

$85K - $100K/yr

Participate in submittals and project administration * Conduct occasional field work, including site visits and building evaluations * Assist with proposals and project documentation * Collaborate ...

STV Incorporated

Junior Scheduler

Franklin, TN · On-site

$68K - $78K/yr

... project administration responsibilities, requiring strong organization skills and the ability to communicate effectively with project teams. Key Responsibilities Scheduling Support * Assist with the ...

STV Incorporated

Junior Scheduler

Franklin, TN · On-site

$68K - $78K/yr

... project administration responsibilities, requiring strong organization skills and the ability to communicate effectively with project teams. Key Responsibilities Scheduling Support * Assist with the ...

Johnson Service Group

Be Seen First

Project Control Specialist

Chattanooga, TN · On-site

$55 - $70/hr

... * Assist with portfolio business planning, budget development, seasonal forecasting, and scenario analysis. Project Administration & Field Support * Document project scope changes, forecast cost ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Tennessee as of August 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution.

Administration Assistant - Nashville

Nashville, TN • On-site

Foster + Partners
See more jobs at Foster + Partnersexternal

$17.50 - $23.50/hr

Full-time

Medical, Life

Posted 3 days ago

New

Job description

Administration Assistant - Nashville
Department: Administration
Employment Type: Permanent - Full Time
Location: Nashville
Reporting To: Tola Rebello
Description
As an Administration Assistant at Foster + Partners, you'll play a key role in keeping our senior leadership and project teams running seamlessly, managing everything from complex diaries and international travel to meetings, communications and studio coordination. This is a fast-paced, high-responsibility role where your organisation, discretion and proactive mindset will make a real impact every day.
This role is ideal if you want to:
  • Manage complex schedules, travel and meetings in a dynamic, international environment.
  • Take ownership of a varied workload where no two days are the same.
  • Build relationships across teams and work closely with senior stakeholders.
  • Suggest and implement new initiatives to support the development of the role as required.
  • Work in a role that values precision, professionalism and confidentiality.

What you will bring to the team:
  • Proven experience managing busy diaries, meetings and international travel logistics.
  • Strong organisational skills with the ability to prioritise and stay calm under pressure and conflicting demands.
  • Smart and professional dress and personal presentation at all times, acting as an ambassador on behalf of Foster + Partners.
  • Confident communication skills with a professional, diplomatic manner.
  • Excellent interpersonal skills and ability to work well with all levels of management and staff both internally and externally.
  • High level of discretion and experience handling confidential information.
  • Proficiency in Microsoft Outlook, Word and Excel.

What we offer:
We offer a benefits package designed to help you thrive professionally and personally. This includes: private medical insurance for you and your family; life assurance; personal travel insurance; access to a range of wellbeing support, comprising virtual GP services, mental health support and lifestyle coaching; as well as discount programmes for various retailers. On our London campus, we have subsidised catering facilities and host regular social events, and sports activities, for everyone to enjoy.
To support you in building a meaningful career, the practice offers opportunities to develop both your technical and non-technical skills through continuous learning, professional development support, and knowledge sharing and insights from experienced colleagues.
If our designs spark your curiosity and you would like to contribute to solving complex challenges with local and global impact, we invite you to join our team. You'll be challenged and inspired, collaborating on extraordinary projects in an environment designed to cultivate excellence.

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