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Project Administration Assistant Jobs in Tennessee

Hoar

Construction Project Manager

Nashville, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Hoar

Construction Project Manager

Memphis, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Hoar

Construction Project Manager

Nashville, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Hoar

Construction Project Manager

Chattanooga, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Hoar

Construction Project Manager

Memphis, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Hoar

Construction Project Manager

Chattanooga, TN · On-site

Develop all project administration, correspondence, letters etc. * Develop industry relationships ... Oversee the work of assistant project managers and participates in delivering training for other ...

Harris

Assistant Project Manager

Stanton, TN · On-site

$61K - $91K/yr

Attend field coordination meetings & distribute meeting notes * Assist in the administration of project specific quality control program and compile documentation. * Administer/update progress ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Attend field coordination meetings & distribute meeting notes* Assist in the administration of project specific quality control program and compile documentation.* Administer/update progress drawings ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Attend field coordination meetings & distribute meeting notes * Assist in the administration of project specific quality control program and compile documentation. * Administer/update progress ...

Harris Company

Assistant Project Manager

Nashville, TN · On-site

$51K - $76K/yr

Attend field coordination meetings & distribute meeting notes * Assist in the administration of project specific quality control program and compile documentation. * Administer/update progress ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Tennessee as of August 2026, with employment types broken down into 78% Full Time, and 22% Part Time. Highlights an 100% In-person job distribution.

Project Executive - Electrical Construction

Gallatin, TN • On-site

Rosendin Electric, Inc.
Construction • 5 - 10K employees
Learn more about Rosendin Electric, Inc.external

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Rosendin Electric rating

7.4

Company rating: 7.4 out of 10

Based on 55 frontline employees who took The Breakroom Quiz

35th of 80 rated construction

Job description

Whether you're a recent grad or a seasoned professional, you can experience meaningful career growth at Rosendin. Enjoy a true sense of ownership as you work with a proven industry leader on some of the most exciting and high-profile projects in the nation. We offer a wide range of job opportunities, competitive compensation, full benefits, an Employee Stock Ownership Plan and more.

Why Rosendin?
Committed. Innovative. Engaged.

If you're looking to take your career to the next level and work with some of the best and brightest in the industry, we want to hear from you. Since our founding over 100+ years ago, Rosendin has been driven to positively impact the communities where we live and work. We are an organization built on integrity and we have a culture that empowers people, embraces diversity, and inspires everyone to do their best. As one of the largest EMPLOYEE-OWNED electrical contractors in the United States, you will have the unique benefit of being a shareholder at a company that is experiencing tremendous growth and success. When our people succeed and fuel our success, we reward them. We'd love to have you as a shareholder!

YOUR NEXT OPPORTUNITY:

The Project Executive is responsible forprovidingleadership and oversight for the strategic as well as the day-to-day operations for all Construction, Project Management and Project Administration activities. Has overall responsibility for maintaining budgets, timelines and profitability for assigned projects. Assists in the development and implementation of corporate policies and procedures to achieve established corporate goals and support the corporate mission statement.

WHAT YOU'LL DO:

  • Provide operational oversight in the areas of client management, procedural issues, financial and reporting issues, and workforce planning and analysis.

  • Actively manage the workload, professional development, and client development skills of project management staff.

  • Promote positive customer relations by dealing professionally and fairly with all contractors, subcontractors and vendors, and continually instilling this philosophy in the project team with regard to safety, quality, customer service and profitability.

  • Initiate, execute, and document a quality job start-up meeting for your project(s).

  • Manage and maintain "Strategic Partner" subcontractor and vendor relationships, including verification of timely payment.

  • Perform monthly project reviews with project teams to ensure adherence to schedules, quality of work, safety, administration and profitability.

  • Analyze available and qualified personnel and make specific project assignments to meet project needs.

  • Assist the PMs and Superintendents with resolution of specific issues and requests.

  • Manage customer relations and change order negotiations.

  • Represent company/project in meetings with client, subcontractors, etc.

  • Represent the Company at project Senior Management meetings.

  • Schedule, facilitate, and document project close out meetings. Verify project data sheets and photos (with client's permission) for all completed projects.

  • The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing and other duties will be assigned based on the position's role within the business unit.

WHAT YOU'LL NEED TO BE SUCCESSFUL:

  • Must possess the utmost of personal integrity and have the ability to create and lead an organization culture of collaboration, both internally and externally, in order to maintain the superior reputation of firm

  • Extensive knowledge of safety protocols and procedures

  • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.); Accubid and Oracle experience preferred

  • Ability to understand and follow standard operating policies and procedures.

  • Ability to prioritize and manage multiple tasks, changing priorities as necessary

  • Ability to work under time pressure and adapt to changing requirements with a positive attitude

  • Effective oral and written communication skills as required for the position

  • Ability to be self-motivated, proactive and an effective team player

  • Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others

WHAT YOU BRING TO US:

  • Bachelor's degree in construction management civil engineering, Structural Engineering or other related field

  • PE license a plus

  • Minimum 10 years' experience in project management, preferably in electrical construction. Knowledge of construction technology, scheduling, equipment and methods required

  • Proven experience mentoring and managing others

  • Business development/heavy client interaction a plus

  • Can be a combination of education, training and relevant experience

TRAVEL:

  • Up to 100%

WORKING CONDITIONS:

  • General work environment - This position is performed primarily on active construction sites. Activity includes sitting for extended periods, standing, walking, typing, carrying, pushing, bending. Work is conducted primarily indoors with varying environmental conditions, such as fluorescent lighting and air conditioning.

  • Noise level is usually low to medium; it can be loud on the jobsite.

  • We fully comply with the ADA and applicable state law, including considering reasonable accommodation measures that may enable qualified disabled applicants and employees to perform essential functions.

  • Occasional lifting of up to 30 lbs.

YOU Matter - Our Benefits

  • ESOP - Employee Stock Ownership

  • 401k

  • Annual bonus program based upon performance, profitability, and achievement

  • 17 PTO days per year plus 10 paid holidays

  • Medical, Dental, Vision Insurance

  • Term Life, AD&D Insurance, and Voluntary Life Insurance

  • Disability Income Protection Insurance

  • Pre-tax Flexible Spending Plans (Health and Dependent Care)

  • Charitable Giving Match with our Rosendin Foundation

Our success is rooted in our people. We all come together around long-term vision and a sense of shared ownership. As a group, we do whatever it takes to ensure the success of our business...and your career.

Rosendin is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. Employment decisions are considered regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, pregnancy, age (over 40), or any other categories protected by applicable federal, state, or local law.

What Rosendin Electric employees say

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