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Project Administration Assistant Jobs in Florida

MADISON JAMES LLC

Administration Assistant

Bradenton, FL · On-site

$16.25 - $22/hr

Administrative Assistant Location: In-person at ShutterShop (Florida) Schedule: Full-time or ... Create simple content that shows off our work -- take photos and short videos of completed projects ...

MADISON JAMES LLC

Administration Assistant

Bradenton, FL · On-site

$16.25 - $22/hr

Administrative Assistant Location: In-person at ShutterShop (Florida) Schedule: Full-time or ... Create simple content that shows off our work -- take photos and short videos of completed projects ...

Augment

Administration Assistant

Pembroke Pines, FL · On-site

$20/hr

Essential Duties & Responsibilities * Assist with troubleshooting and resolving safety, service ... Contribute to implementation of operational projects. * Communicate with customers regarding ...

Aston Carter

Project Administrator

Boca Raton, FL · On-site

$30 - $50/hr

... administration. * Support data migration and backup activities related to project accounting and ERP initiatives. * Assist with timesheet and expense backup reviews to support accurate billing and ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Administration Assistant

Bradenton, FL • On-site

MADISON JAMES LLC
See more jobs at MADISON JAMES LLCexternal

$16.25 - $22/hr

Full-time

Retirement, PTO

Re-posted 5 days ago

Key responsibilities

  • Greet customers, answer phone calls, and respond to email inquiries in a professional manner.

  • Schedule appointments, prepare quotes and invoices, and process customer orders.

  • Manage and create content for social media platforms, including taking photos and videos, writing captions, and engaging with followers.

Job description

Administrative Assistant

Location: In-person at ShutterShop (Florida)

Schedule: Full-time or part-time — we'll work with the right candidate

Pay: Competitive, based on experience


About the Role

ShutterShop is looking for a friendly, organized Administrative Assistant to be the welcoming face and

voice of our business. If you love staying organized, enjoy helping customers, and have a creative side

for social media and content, we'd love to hear from you.

This is a hands-on role in a small-business environment, so you'll wear a few hats — front desk one

minute, putting together a Facebook post the next. No two days look exactly the same.


What You'll Do

• Greet customers in person, answer phone calls, and respond to email inquiries in a warm,

professional way

• Schedule appointments, consultations, and installations on our team calendar

• Prepare quotes, invoices, and customer paperwork

• Keep digital and paper filing systems neat and easy to find

• Process incoming orders and follow up with customers on order status

• Manage and grow our social media presence (Facebook, Instagram, and others) — posting

regularly, engaging with followers, and responding to messages and reviews

• Create simple content that shows off our work — take photos and short videos of completed

projects, write captions, and put together posts that highlight customer projects, behind-the-

scenes moments, and seasonal promotions

• Support the owner and team with general office tasks, errands, and special projects as needed


What We're Looking For

• Strong Microsoft Office skills — Word, Excel, and Outlook at a minimum; comfortable picking up

new software quickly

• Excellent customer service and communication skills, both written and verbal

• Experience creating content for social media — whether for a previous job, a side hustle, your own

brand, or just being the person who runs the family accounts. Comfortable using a smartphone to

take quality photos and videos and using basic editing tools (Canva, CapCut, Instagram/Facebook

built-in tools, etc.)

• Highly organized with strong attention to detail

• Self-starter who can manage their own to-do list and prioritize without being micromanaged

• Friendly, professional demeanor — you'll be the first point of contact for our customers

• Reliable and punctual

• High school diploma or equivalent (some college a plus, but not required)


Nice to Have (Not Required)

• Previous experience in a small business, contracting, or home-services environment

• Familiarity with QuickBooks or similar bookkeeping software

• Photography or video-editing experience



ShutterShop is an equal opportunity employer. We welcome applicants from all backgrounds.

Company Description

Who we are:

We are a small, family owned business that is continuing to grow. We love bringing aboard friendly, optimistic people who love to serve others and have fun doing it!

We are the manufacturer! We care deeply about quality, craftsmanship, innovation, and continuous improvement. We are passionate about what we do and we are looking for the right person to join our team.

Feel free to apply to this ad with your resume attached or come into our showroom Monday-Friday 9am-3pm.
Our address is:
ShutterShop
3103 81st Court E, Bradenton, Florida 34211