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Project Administration Assistant Jobs in Florida

Ivey Design Build

Field Project Manager

Aventura, FL · On-site

Key Responsibilities Project Administration Maintain all project documentation and digital filing ... Schedule & Coordination Assist Operations in maintaining the master project schedule. Update weekly ...

8-Koi

Project Coordinator - Full-Time

Melbourne, FL · On-site

Support Project Managers and Superintendents with day-to-day project administration. * Coordinate ... Prepare and maintain Schedules of Values and assist with project financial tracking. * Coordinate ...

Cotton

Construction Assistant Project Manager

Tampa, FL · On-site

$25/hr

Construction Assistant Project Manager Department: Construction Employment Type: Temporary Location ... ll help oversee project administration, documentation, safety compliance, and customer ...

STV

Junior Scheduler

Pompano Beach, FL · On-site

$72K - $82K/yr

... project administration responsibilities, requiring strong organization skills and the ability to communicate effectively with project teams. Key Responsibilities Scheduling Support * Assist with the ...

STV

Junior Scheduler

Pompano Beach, FL · On-site

$72K - $82K/yr

... project administration responsibilities, requiring strong organization skills and the ability to communicate effectively with project teams. Key Responsibilities Scheduling Support * Assist with the ...

Studio+

Project Manager

Tampa, FL · On-site

... Administration. * Assist in preparation of fee proposals and contracts with clients, owner, and consultants. * Provide firm wide mentorship to team members at all levels. * Ensure project delivery ...

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Project Administration Assistant information

What is a project administration assistant?

Project Administration Assistants are professionals who support project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, preparing reports, and coordinating communication among team members. They play a crucial role in ensuring that projects run smoothly by keeping track of deadlines, managing files, and assisting with budgeting and procurement processes. Their organizational and communication skills help keep projects on schedule and within budget.

How does a project administration assistant typically collaborate with project managers and team members on a daily basis?

As a Project Administration Assistant, you'll regularly coordinate with project managers by organizing meetings, preparing documentation, and tracking progress against timelines. You'll also support team members by maintaining shared files, distributing updates, and helping resolve scheduling or logistical issues. This role requires strong communication skills and attention to detail to ensure all stakeholders stay informed and projects remain on track.

What are the key skills and qualifications needed to thrive as a project administration assistant, and why are they important?

To thrive as a Project Administration Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by a diploma or relevant experience. Familiarity with project management software (such as MS Project or Asana), spreadsheets, and document management systems is typically required. Excellent communication, time management, and teamwork skills help you coordinate with multiple stakeholders and manage competing priorities. These skills ensure efficient project support, smooth workflow, and timely completion of tasks within project timelines.

What is the difference between Project Administration Assistant vs Project Coordinator?

AspectProject Administration AssistantProject Coordinator
CredentialsTypically requires administrative or project management certifications, relevant experienceOften requires similar certifications, with additional project management training
Work EnvironmentOffice setting, supporting project teams with administrative tasksOffice or on-site, coordinating project activities and communication
Employer & Industry UsageCommon in construction, IT, engineering, and corporate sectorsUsed across industries like construction, IT, and marketing for project oversight
Search & Comparison IntentPeople compare roles focused on administrative support within projectsIndividuals seeking roles with more coordination and project oversight responsibilities

While both roles support project teams, the Project Administration Assistant primarily handles administrative tasks, whereas the Project Coordinator takes on more active project oversight and coordination responsibilities.

How much is a project administration assistant paid?

The salary for a project administration assistant typically ranges from $40,000 to $60,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in high-demand areas can earn more. Compensation often includes benefits such as health insurance and paid time off.
Project Administration Assistant jobs near you
Infographic showing various Project Administration Assistant job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 10% Part Time, and 4% Contract. Highlights an 82% Physical, 5% Hybrid, and 13% Remote job distribution.

Construction Project Administrator - Permitting

Hialeah, FL

Integrorc
See more jobs at Integrorcexternal

$22.75 - $30.75/hr

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 8 days ago

Job description

Construction Project Administrator – Permitting

Miami, FL 33010 | Full-Time | Office-Based

An established Florida General Contractor with more than 30 years of experience is hiring a Construction Project Administrator to manage project paperwork, document control, permitting support, and daily office coordination for high-rise restoration and building-envelope projects.

This is primarily an office administration position. We are seeking an organized and proactive professional who can maintain accurate records, manage multiple deadlines, and consistently follow up with project managers, clients, engineers, subcontractors, and municipalities.

Compensation and Benefits

  • Competitive salary, negotiable based on experience
  • Medical, dental, and life insurance
  • 401(k) with company match
  • Paid vacation and holidays
  • Long-term stability and career growth

Responsibilities

  • Organize and maintain project files, contracts, RFIs, submittals, change orders, reports, and correspondence.
  • Prepare meeting minutes, progress updates, schedules, spreadsheets, and other project documents.
  • Maintain document logs and track deadlines, outstanding items, approvals, and required follow-ups.
  • Prepare, submit, and track permit applications and supporting documents.
  • Coordinate with municipalities regarding plan reviews, corrections, permit approvals, and inspections.
  • Communicate with project managers, clients, engineers, subcontractors, suppliers, and municipal departments.
  • Assist with procurement records, compliance documents, and project closeout packages.
  • Keep electronic and physical project records accurate, organized, and current.

Qualifications

  • Office administration, project administration, document control, or project coordination experience preferred.
  • Strong experience managing paperwork, records, spreadsheets, correspondence, and electronic files.
  • Ability to prioritize multiple projects, deadlines, and follow-up responsibilities.
  • Strong computer skills, including Microsoft Office, Excel, email, and PDF document management.
  • Professional written and verbal communication skills.
  • Construction, permitting, property management, engineering, architecture, or related industry experience is a plus.
  • Experience with Procore, Monday.com, or similar project-management software is preferred.
  • Knowledge of construction documents, terminology, or permitting processes is a plus.

Apply Today

Submit an updated resume for immediate consideration.