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Project Administator Jobs in Florida (NOW HIRING)

BRPH

Project Administrator

Orlando, FL · On-site

Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization.

ECS Ltd

Project Administrator

Fort Myers, FL · On-site

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more. * Basic ability ...

BRPH

Project Administrator

Orlando, FL

Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization.

Corradino

CEI Project Administrator

Tampa, FL · On-site

Essential Responsibilities * Assist the Project Administrator in the administration of FDOT transportation construction projects. * Support the coordination of construction activities between field ...

CDR Companies

CEI Project Administrator

Tampa, FL · On-site

CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the South Florida (Fort Lauderdale/Miami, FL ) area to ...

CDR Companies

CEI Project Administrator

Tampa, FL

CDR Maguire Inc., a national multi-disciplinary engineering and emergency management consulting firm is seeking a Project Administrator in the South Florida (Fort Lauderdale/Miami, FL ) area to ...

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Project Administator information

What are the key skills and qualifications needed to thrive as a Project Administrator, and why are they important?

To thrive as a Project Administrator, you need strong organizational skills, attention to detail, and a background in project management or business administration, often supported by a relevant degree or diploma. Familiarity with project management software such as Microsoft Project, Trello, or Asana, along with proficiency in Microsoft Office Suite, is typically required. Excellent communication, problem-solving abilities, and the capacity to multitask effectively help set outstanding project administrators apart. These skills ensure projects are coordinated efficiently, deadlines are met, and teams remain well-supported for successful project delivery.

What does a Project Administrator do?

A Project Administrator supports project managers and teams by handling administrative tasks such as scheduling meetings, maintaining project documentation, tracking progress, and coordinating communication among stakeholders. They help ensure that projects run smoothly and deadlines are met by managing resources, budgets, and timelines. Project Administrators often serve as the organizational backbone of a project, allowing team members to focus on their specialized tasks. Their role is crucial in keeping projects organized, on track, and within budget.

What is the difference between Project Administrator vs Project Coordinator?

AspectProject AdministratorProject Coordinator
ResponsibilitiesHandles administrative tasks, documentation, scheduling, and resource managementSupports project planning, communicates with team members, and tracks project progress
Required SkillsOrganizational skills, proficiency in MS Office, basic project management knowledgeCommunication skills, coordination abilities, familiarity with project tools
Work EnvironmentOffice-based, often within project teams or departmentsOffice or remote, collaborating closely with project teams

Both roles are essential in project management, with the Project Administrator focusing on administrative support and the Project Coordinator emphasizing team coordination and communication. They often work together to ensure project success, but their core duties differ in scope and focus.

How does a Project Administrator typically support communication and collaboration within project teams?

Project Administrators play a key role in facilitating clear communication and effective collaboration among project stakeholders. They are often responsible for organizing meetings, preparing and distributing agendas and minutes, and ensuring all team members are kept informed about project updates and deadlines. Additionally, they may serve as the main point of contact for internal and external queries, helping to resolve issues promptly and keeping project documentation well-organized for easy team access. This support helps maintain project momentum and fosters a collaborative team environment.
Project Administator jobs near you
Infographic showing various Project Administator job openings in Florida as of June 2026, with employment types broken down into 90% Full Time, 7% Part Time, and 3% Contract. Highlights an 87% Physical, 4% Hybrid, and 9% Remote job distribution.

Project Administrator

BRPH

Orlando, FL • On-site

Full-time

Re-posted 6 days ago

Job description

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation's top firms, we take pride in solving complex challenges with forward-thinking solutions.
About Orlando:
Located in the heart of Orlando's Baldwin Park district, BRPH's Orlando office is a dynamic regional hub supporting some of our most innovative work across education, entertainment, hospitality, and commercial markets. Our Orlando team brings together architects, engineers, designers, and project specialists in a highly collaborative environment that values creativity, technical excellence, and client service.
Overview
The Project Controls Specialist II performs all functions of the position with minimal supervision and is responsible for the technical support of the project controls function on projects and proposals. Project Controls provides the tools and systems necessary to manage effectively and proactively, control, and report on cost and schedule for concurrent projects throughout the organization.
Essential Duties and Responsibilities
  • Services include planning, cost, and schedule (work breakdown structure) metrics and tools, collecting performance data (installed quantities, expended labor hours, and other progress measurements for direct hire and subcontract work), tracking data (daily cost compilation and monitoring), analyzing (earned value, productivity, and risk analysis), and reporting.
  • Assist the Project Manager with tracking all changes or potential changes to the project scope and supports estimates of cost changes and schedule impact.
  • Integrates cost and schedule data and reporting with the company's accounting and management information systems to facilitate meeting company performance and financial goals.
  • May support change control management, document control management, and critical path method network analysis.
  • Works closely with assigned Project Manager and project teams on all assigned projects to satisfy project controls requirements.
  • Reviews project contractual requirements and follows through to ensure compliance.
  • Receives and distributes all incoming and outgoing project correspondence. Serves as the client contact when Project Manager is unavailable.
  • Prepares and maintains assigned Project Manager's Project book, when required.
  • Manages the systematic retention, protection, retrieval, transfer, and disposal of technical data and correspondence in assigned Project Manager's area.
  • Assists Project Managers in preparation of budgets, project plans, meeting minutes, AIA contracts, reports, proposals, responses to Review comments, and other required project documentation.
  • Coordinates and distributes design submittals including compiling drawings, specifications, cost estimates, calculations, design analysis and reports for contractual submittals to clients. Notifies team members of quality and submittal requirements and deadlines.
  • Prepares project requisitions for new projects.
  • Prepares P.O. requests for sub-consultants.
  • Sets up and maintains project team and project center administration in Newforma.
  • Prepares QC report for all design submittals, assembles QC documentation, and prepares for archival.
  • Sets up and maintains Project Schedules on all assigned Project Manager's projects.
  • Fully understands definitions, terms, use and procedures for shop drawings, RFIs, ASIs, RFPs, record drawings, LTs, Green Sheet, Quality control, etc.
  • Schedules and coordinates all team meetings and site visits. Attends meetings and records minutes when required. Handles all Construction Administration requirements, such as, but not limited to, revisions ASIs, PRs, change orders, pay requests, RFIs, shop drawings and punch lists.
  • Sets up and maintains project logs including Revision log, ASI log, Supplemental Sketch log, etc.
  • Handles Bid Phase administration by preparing log for release of bid documents and addendum. Attends bid opening, when required. Releases and returns plan deposit checks back to bidders, per instruction in Bid Documents.
  • Responsible for job specific procedures and quality standards as defined by BRPH.

Primary Competencies
Acts with Integrity
  • Demonstrates consistency and utilizes clear judgment.

Business Acumen
  • Exposed to various analytical requirements and begins to formulate a basic understanding of Project Controls concepts and principles.
  • Provides support to proposals with exposure to various contracting methodologies.

Communicates Clearly
  • Demonstrates consistent, effective, and efficient written and oral communications skills.
  • Expresses ideas, exercises sound judgment and effectively listens.

Company Standards Implementation
  • Embraces and demonstrates the company's core values and applies them in performance of responsibilities.

Gets Results
  • Develops and maintains an orderly and efficient approach to assignments.
  • Applies attention to detail and quality approach to assignments.

Organizational Management
  • Supports relationships with other functions relative to Project Controls.
  • Builds collaborative relationships with other organizations.
  • Exhibits confidence and positive attitude about the project and the company.

Pursues Self Development
  • Demonstrates energy and commitment for continuous self-improvement.
  • Learns to perform a task through on the job training and asking questions.

Safety Consciousness
  • Knows and applies safety policies and procedures.

Technical Skills
  • Reviews expenditures for coding accuracy.
  • Updates commitment log for purchase orders and subcontracts.
  • Assists in the development of information to support the trending and forecasting processes.
  • Provides support as required to facilitate preparation of information for progress measurement.
  • Exposure to rudimentary earned value information and its application.
  • Assists with gathering information from the accounting system for tracking actual cost information.
  • Exposure to the procurement process and the relationship to Project Controls responsibility.
  • Supports project change order process and gains insight to the rationale and requirements concerning its importance.

Education and/or Experience
  • Associates degree or bachelor's degree or demonstrated equivalent technical training.
  • A minimum of six years of experience in engineering, architecture, project administration, procurement, and construction projects.

Other Skills and Abilities
Must be proficient in Word, Excel and Outlook (current BRPH version), with some knowledge in PowerPoint and Adobe. Must have good human relations skills, including the ability to effectively direct and relate to other people positively. Excellent verbal and written communication skills required.
Physical Requirements
Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.
EOE, including Disability/Vets
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About BRPH

Sourced by ZipRecruiter

Industry

Professional, scientific, and technical services

Company size

201 - 500 Employees

Headquarters location

Melbourne, FL, US

Year founded

1964

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